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OJT Experience: Office Tasks & Learning

The document summarizes the tasks completed by the author during their first week of an internship in January 2014. Each day, the author assisted with administrative and accounting tasks like filing documents, removing Christmas decorations, recording obligations, and preparing 2014 budget reports. Through completing routine clerical work, the author learned how the office systems functioned and gained a better understanding of the accounting reports and budgeting process. By the end of the week, the author and fellow interns were assigned a research project on the profitability of the university's agricultural ventures.

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Richelle Joy Reyes Benito
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111 views3 pages

OJT Experience: Office Tasks & Learning

The document summarizes the tasks completed by the author during their first week of an internship in January 2014. Each day, the author assisted with administrative and accounting tasks like filing documents, removing Christmas decorations, recording obligations, and preparing 2014 budget reports. Through completing routine clerical work, the author learned how the office systems functioned and gained a better understanding of the accounting reports and budgeting process. By the end of the week, the author and fellow interns were assigned a research project on the profitability of the university's agricultural ventures.

Uploaded by

Richelle Joy Reyes Benito
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

January 3, 2014 (Friday) This day marked my first day of OJT in 2014.

One of my superiors asked me to record obligations on the books. Pertinently, I unfasten copies and had them filed on the compilation folders. Subsequently, disbursement vouchers together with the supporting documents were forwarded to maam Diane at the accounting office. During idle time, I sort and arrange the files on the cabinet. By doing this, I came to know that in an office where there are a lot of hard copy of files, there is a need to arrange, sort, and place them on proper places. Otherwise, it would be hard for workers to look for specific file when the need arises.

January 7, 2014 (Tuesday) In view of the fact that Christmas season is over, it is but reasonable to remove the Christmas ornaments at the office. I, together with my co-trainee, removed the said decorations inside and outside the workplace. Appropriately, we placed them at the proper area where they are being placed for the whole year in the offing 2014 Christmas. Consequently, maam Alma assigned us to obligate personal services. I recorded them on particular books, had them received at the accounting office, filed the duplicate copies, and separated copies for maam Susan who is responsible for personal services journal entry. Doing almost the same job every day of my OJT days, I have pondered upon that routinary activities make me more familiar on the tasks given. That even though no instructions

were specified, upon receiving the forms, I need not to ask what to do or what to do next because its already imprinted on my mind. January 8, 2014 (Wednesday) In order for my superiors to finish the reports for 2013, transactions of the said year should be done in terms of recording and forwarding vouchers and forms at the accounting office. As a trainee, I tried to work hastily so as to be of a good assistant. I did the recording and forwarding OBR/BUR forms together with the disbursement vouchers and supporting documents at the accounting office. Pertinently, I maintain the filing of copies in an orderly manner. January 9, 2014 (Thursday) Since 2013 reports were already done, there is again a need for preparation of dummy reports for 2014 estimates, budgets, proposals, and actual expenses. In connection, maam Alma asked me to change the year on the headings and save these changes on the computer. Purely clerical, but while doing this task, I was able to have an idea on what their reports look like; what these reports reveal, and how are they presented. From this, I came to realize that their output for a year requires prior years actual expenses, estimated budget this year, and proposal for next year. From this days experience, I can say that in training, you need not to find a job or a task that is directly related to accounting. Because being merely an apprentice and a neophyte in the work environment, it is normal to accept any task given, whatever it may be, as long as it is right. And from this, you might be surprised of the things youll learn. Having not expecting it, its a great feeling to atleast gain knowledge.

January 10, 2014 (Friday) The university president of Nueva Vizcaya State University, Dr. Florentina Dumlao, gave us a thrilling assignment. We, trainees are tasked to make a research on the profitability of the various agri-ventures of the university. We were given time table to finish it that is why in order for us to finish it on time; we tried to read some researches related to the task given.

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