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DIR-12 Form for Director Appointments

This 5-page document appears to be a government form for providing particulars of appointments and changes of directors, key managerial personnel, and their designations for a company. It requests information such as names, addresses, dates of birth, appointments/cessations, designations, and interests in other entities. The form must be certified by a practicing professional and includes instructions for required attachments to be submitted.

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sharmra
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570 views5 pages

DIR-12 Form for Director Appointments

This 5-page document appears to be a government form for providing particulars of appointments and changes of directors, key managerial personnel, and their designations for a company. It requests information such as names, addresses, dates of birth, appointments/cessations, designations, and interests in other entities. The form must be certified by a practicing professional and includes instructions for required attachments to be submitted.

Uploaded by

sharmra
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Page 1 of 5

FORM DIR-12
Particulars of appointment of Directors and
the key managerial personnel and the
changes among them
[Pursuant to sections 7(1)(c), 168 & 170 (2) of The
Companies Act, 2013 and rule 17 of the Companies
(Incorporation) Rules 2014 and 8, 15 & 18 of the
Companies (Appointment and Qualification of
Directors) Rules, 2014]
Form Language
Refer the instruction kit for filing the form.
1. This form is for New company Existing company
2. (a) Form INC-1 reference number (Service request number (SRN)
of Form INC-1) or Corporate identity number (CIN) of company
(b)Global location number (GLN) of company
3. (a) Name of the company
(b) Address of the
registered office
of the company
(c) e-mail ID of the company
4. Number of Managing director or director(s) for which the form is being filed
5. Details of the Managing Director, directors of the company
English ihndI
* *
*
*
Details of the Managing Director or director of the company
Pre-fill
Page 2 of 5
Director identification number (DIN)
Name
Father's name
Present residential address
Nationality Date of birth
Appointment Cessation Change in designation
Designation
Date of appointment or
change in designation
(DD/MM/YYYY)
Category
Whether Chairman, Executive director, Non-executive director
Chairman Executive director Non-executive director
DIN of the director to whom the appointee is alternate
Name of the director to whom the
appointee is alternate
Name of the company or institution whose nominee the
appointee is
e-mail ID of director
In case of cessation
Hereby confirmed that the above mentioned Director Managing Director is not associated with the company
with effect from
Interest in other entities
*
Number of such entities
Name
Address
Designation
Others (specify)
Nature of interest
CIN/LLPIN/FCRN/Registration number
Amount Percentage of Shareholding
Gender
(DD/MM/YYYY) due to
Pre-fill
Pre-fill
Pre-fill
Page 3 of 5
6. Number of manager(s), secretary(s), Chief Financial Officer, Chief Exceutive Officer for which the form is
7. Details of manager(s), secretary(s), Chief Financial Officer, Chief Exceutive Officer of the company
being filed
Details of manager(s), secretary(s), Chief Financial Officer, Chief Exceutive Officer of the company
Income-Tax permanent account number (PAN)
Appointment Cessation
Membership number of the secretary
First Name
Middle Name
Last Name
Father's name
First Name
Middle Name
Last Name
Present residential address Line I
Line II
City
State
Pin Code
ISO Country Code
Country
Phone Fax
Date of birth (DD/MM/YYYY)
Designation
Date of Appointment or cessation (DD/MM/YYYY)
e-mail ID
Director identification Number (DIN), if any
Pre-fill
Verify Details
Page 4 of 5
DIN of the director; or DIN or PAN of the manager
or CEO or CFO; or Membership number of the secretary
Designation
*
I *
(DD/MM/YYYY)
Declaration
auth orized by the Board of Directors of the Company vide resolution number
dated
*
A person named in the articles as a of the company.
I declare that I have been duly engaged for the purpose of certification of this form. It is hereby certified that I have gone
through the provisions of the Companies Act, 2013 and Rules thereunder for the subject matter of this form and matters
incidental thereto and I have verified the above particulars (including attachment(s)) from the original/certified records
maintained by the Company/applicant which is subject matter of this form and found them to be true, correct and
complete and no information material to this form has been suppressed. I further certify that:
Certificate by practicing professional
i. The said records have been properly prepared, signed by the required officers of the Company and maintained as
per the relevant provisions of the Companies Act, 2013 and were found to be in order ;
ii. All the required attachments have been completely and legibly attached to this form;
Chartered accountant (in whole-time practice) or Cost accountant (in whole-time practice) or
Company secretary (in whole-time practice)
Whether associate or fellow
Associate Fellow
Membership number
*
*
Certificate of Practice Number
*
To be digitally signed by
This eForm has been taken on file maintained by the registrar of companies through electronic mode and on the
basis of statement of correctness given by the filing company.
(1) Letter of Appointment;
(2) Declaration by the first director
(3) Declaration of the appointee Director,in Form DIR-2;
(4) Notice of resignation;
(5) Evidence of Cessation;
(6) Interest in other entities:
(7) Optional attachment(s), if any
List of attachments
Attachments
*
Submit Prescrutiny Check Form Modify
Remove attachment
Attach
Attach
Attach
Attach
Attach
Attach
Attach
Page 5 of 5
For office use only:
eForm Service request number (SRN) eForm filing date (DD/MM/YYYY)
This e-Form is hereby registered
Digital signature of the authorising officer
Date of signing (DD/MM/YYYY)
Confirm Submission
Affix filing details

Common questions

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Form DIR-12 plays a critical role in ensuring corporate transparency and accountability by maintaining accurate and current records of directorship changes in companies. By requiring detailed disclosures about the identity, category, and changes related to directors and key managerial personnel, it holds companies accountable for upholding legal standards and informs stakeholders about governance structures. Timely filing of the form with certifications by professionals further enhances its effectiveness in maintaining public trust and regulatory compliance .

Form DIR-12 integrates with other company records and filings, such as the register of directors and key personnel, and declarations by directors, to provide a comprehensive view of corporate governance. By synchronizing information about appointments, cessations, and interest in other entities, it complements financial disclosures and operational reports submitted to the registrar. This integration ensures a holistic view of directorship and governing structures, fostering a transparent operational environment and aiding stakeholders in assessing the governance effectiveness of a company .

Form DIR-12 requires specifying the category of directors, including Chairman, Executive director, and Non-executive director. These distinctions are significant as they clarify the roles and responsibilities within the corporate hierarchy. The categories help define the extent of authority, involvement in daily operations, and governance responsibilities of each director, thus impacting company strategy and accountability .

FORM DIR-12 serves multiple purposes under the Companies Act, 2013, including the filing of particulars regarding the appointment of directors and key managerial personnel. It is used for the notification of changes among directors, which covers appointment, cessation, or change in designation. The form is to be filed pursuant to sections 7(1)(c), 168, and 170(2) of the Companies Act, 2013, and rules related to the Companies' Incorporation and Appointment and Qualification of Directors .

Sections 7(1)(c), 168, and 170(2) of the Companies Act, 2013 influence the filing of Form DIR-12 by establishing the legal framework within which changes in directorships must be documented and reported. Section 7(1)(c) pertains to the incorporation process and necessary filings. Section 168 deals with the resignation of directors, detailing how and when it should be reported, and section 170(2) covers maintaining a register of directors and key personnel and their notification requirements to the registrar. Collectively, these sections ensure the form's purpose in maintaining transparent corporate governance and compliance .

The use of digital signatures in Form DIR-12 submissions enhances integrity and security by ensuring that the form is authenticated by an authorized officer. It prevents unauthorized modifications or access to the form's content once signed. Digital signatures provide a secure and verifiable means of confirming the identity of the signer and the legitimacy of the document, thereby maintaining compliance with electronic filing regulations and protecting against document tampering .

The practicing professional is responsible for ensuring that the provisions of the Companies Act, 2013, and related rules are adhered to in terms of preparing and maintaining necessary records. They must certify the correctness, completeness, and truthfulness of the information provided in Form DIR-12 based on original records. Additionally, they must ensure that all required attachments are legibly attached, sign the form digitally, and confirm that no material information is suppressed .

The documentation that must accompany the submission of Form DIR-12 includes the letter of appointment, declaration by the first director, declaration by the appointee director in Form DIR-2, notice of resignation, evidence of cessation, and documentation of the director's interest in other entities. This documentation is necessary to verify the authenticity of information, support the changes filed within the form, and ensure adherence to procedural and legal standards set by the Companies Act .

Form DIR-12 facilitates the tracking of changes in a company's directorship structure by requiring detailed information regarding appointments, cessations, or changes in designation of directors. This includes the Director Identification Number (DIN), category of directorship (such as Executive or Non-executive), and other specific details such as nationality, date of birth, and interest in other entities. Compliance ensures accurate updating of corporate records with the registrar of companies, thus maintaining a transparent and up-to-date corporate governance structure .

The document ensures compliance through a declaration by a practicing professional who certifies that the provisions of the Companies Act, 2013, and respective rules have been followed. The certification includes validation that all necessary records and attachments have been correctly prepared and signed by authorized officers of the company. It also involves a statement of correctness given by the filing company .

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