OPIF
Organizational Change Readiness
Questionnaire
Introduction
What are we doing?
Describe OPIF nationally (vision and context) and by department (scope
statement)...
Why are we doing this survey?
The success of any potential implementation of OPIF will rely heavily on how
effectively we can.
How are we doing it?
Describe how we might implement the local OPIF project plan...
The surveys can be anonymous, unless you choose to be individually identified.
However, we do need to gather information on such things as . in
order to ensure that we provide the right support to the right group of people.
If you wish to remain anonymous, please print the attached form out, complete it in
pen and post back to xxxxxxx. Alternatively you can complete the form electronically
and send via e-mail to xxxxxx. No record will be kept of which person sent back
which reply, if you choose not to include your name on the actual survey.
Please note that due to the tight deadlines, replies received prior to xxx will be
greatly appreciated
Frequently Asked Questions
Do I have to complete the survey?
No, but if you do, you will be helping the project team identify the support needed by
staff to make the OPIF project successful.
How long will the survey take
The questionnaire should take no longer than 15 minutes to complete.
Can I be identified by my reply?
If you complete a paper copy, you cannot be identified and we would not seek to do
so. Responses will only be seen by the Project Manager.
Will the results of the survey be published?
NO.
Will my colleagues have to complete this survey also?
Yes and explain the types of dept if the survey is small we cannot identify business
areas
Questions
For each question, two responses are given with a range of responses between them. Please mark the most appropriate box.
The closer the box is to the answer, the stronger you agree. For example, if you felt that the information gathered on youth crime
have enables you to do your job effectively to a large extent, you would complete the questionnaire as follows:
Ex1
Does the information gathered on budget
allow you to do your job properly?
Not at all
Very much so
If you have no view on a particular question, please leave it blank.
Business Case for Change
A1
Are you aware of the OPIF project?
Not at all aware
Very aware
A2
Do you understand the objectives and goals of
the OPIF project ?
Not at all well
Very well
A3
How important is the OPIF project to achieving
your vision of implementing the mission and
vision of the department?
How achievable are the objectives of the OPIF
project?
Of no
importance
Essential
Not at all
achievable
Entirely
achievable
A4
Page 4 of 11
Vision for Change
B1
Do you understand the contribution the OPIF
project will make to the vision?
Not at all
Very much so
B2
Do you understand the change that an
implemented OPIF will make to the way that
agencies carry out their work ?
Not at all
Very much so
Leadership
C1
Do you think your Leadership Team is committed
to the success of the OPIF project?
Not at all
committed
Very
committed
C2
Do you think that your Leadership Team has the
right people involved to make this change
happen?
Not at all
Very much so
C3
Do you believe your OPIF local manager to be
committed to the success of the OPIF pilot?
Not at all
committed
Very committed
C4
Do you believe that your OPIF manager will help
you to understand how you can support and
adapt to changes needed to implement OPIF?
Not at all
Very much so
C5
Will you be able to support your OPIF manager
through this change process?
Not at all
Very much so
Page 5 of 11
Communication
D1
How effective is communication from the
Leadership Team to people involved in
implementation?
Very ineffective
Very effective
D2
How regularly do you receive communication on
changes in the way you perform your tasks?
Hardly ever
All the time
D3
Do the messages you have heard on OPIF make
you feel that you will be comfortable about what
the project will mean to you?
Less
comfortable
More
comfortable
D4
What is the most effective way for you to receive
communications? (Please prioritise with 5 being
the most useful and 1 being the least useful. If
you are completing the form electronically, please
select the number from the drop down menu to
the right of the box)
E-mail
5 most useful, 1 least useful
Intranet
Memos
Newsletters
Meetings
Casual Conversation
Other (please specify)
Page 6 of 11
Individual and Team Capacity
E1
Is your job role clearly defined?
Not at all clear
Very clear
E2
Do you receive the necessary training and
support to enable you to do your job more
effectively
Not at all
Very much so
E3
Do you understand how the OPIF project will
affect you?
Not at all
Very much so
E4
Not at all
Are you confident that you would receive the
relevant training and support to enable you to fulfil confident
any new activities/ role effectively within OPIF?
Very confident
E5
As an individual, how quickly do you adapt to
change?
Over a long
period of time
Almost
immediately
E6
As an organization, how quickly do you think that
your organization adapts to changes?
Over a long
period of time
Almost
immediately
Page 7 of 11
Organizational Design
F1
Are your reporting relationships clear (others
reporting to you and you reporting to others)?
Not at all clear
Very clear
F2
Do you think the decision making is effective?
Very ineffective
Very effective
HR Practices
G1
How often do you have reviews with your line
manager to discuss objectives and priorities?
Never
Very often
G2
Are the relationships between you and the
strategic managers effective?
Very ineffective
Very effective
Internal/External Events
H1
Have previous change initiatives achieved their
objectives?
Not at all
Very much so
H2
Do you think that your organization is undertaking
too much or not enough change at the moment?
Not enough
change
Too much
change
Page 8 of 11
Culture
J1
How do you feel about the culture within your
organization relating to change?
Backward
looking
Forward looking
Unresponsive
Responsive
Directive
Involving
Overall average:
Additional Questions
K1
In your experience, what has helped change
projects to be successful within your organization
?
K2
In your experience, what has limited the success
of change projects within your organization ?
Page 9 of 11
K3
What do you think will be critical to the success of
OPIF?
K4
What do you think could limit the success of
OPIF?
Page 10 of 11
Profile
i)
How long have you worked at your department?
Less than 2 years
2-7 years
More than 7 years
ii)
Which business unit (name and location) do you belong to?
Name
Location
iii)
The following information is strictly voluntary.
Name
E-mail address
Phone number
Thank you very much for taking the time to complete this form. If you have completed it electronically, please save and
return via e-mail to xxxxx. If you have completed a paper copy, please send it to the address printed on the first page.
DSWD Performance Measurement IA Tool
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