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Effective Time Management Techniques

1. A things to do list helps manage time effectively in three ways: it eliminates forgetting or missing work by scheduling tasks; it allows for prioritizing and allocating time appropriately to avoid wasting time; and it facilitates pre-planning and tracking progress. 2. Steven Covey's time matrix divides tasks into four quadrants based on their urgency and importance: Quadrant I includes important and urgent tasks; Quadrant II includes important but not urgent tasks; Quadrant III includes urgent but not important tasks; and Quadrant IV includes tasks that are neither important nor urgent. 3. The 5S concept of organization, orderliness, cleaning, and discipline can save time by making things and locations easy to find,

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Gayan Indunil Jayasundara
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78 views2 pages

Effective Time Management Techniques

1. A things to do list helps manage time effectively in three ways: it eliminates forgetting or missing work by scheduling tasks; it allows for prioritizing and allocating time appropriately to avoid wasting time; and it facilitates pre-planning and tracking progress. 2. Steven Covey's time matrix divides tasks into four quadrants based on their urgency and importance: Quadrant I includes important and urgent tasks; Quadrant II includes important but not urgent tasks; Quadrant III includes urgent but not important tasks; and Quadrant IV includes tasks that are neither important nor urgent. 3. The 5S concept of organization, orderliness, cleaning, and discipline can save time by making things and locations easy to find,

Uploaded by

Gayan Indunil Jayasundara
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

1. Write three benefits of a “things to do list” in using time effectively.

I. Forgetting or missing of works can be eliminated with things to do list and on the right
timing we can do important works.
II. Activities can be prioritized and time can be allocated as per the requirement. So,
wasting time on unnecessary or less important works can be eliminated.
III. Pre planning of works and tracking the progress of works can be done with a things to
do list.

2. Name four main quadrants in the “time matrix” introduced by Steven Covey giving
adequate examples for each quadrant.

Urgent Not Urgent

Important Quadrant I Quadrant II

Not
Quadrant III Quadrant IV
Important

Quadrant I - Ready for the professional review interview which will held tomorrow.
Quadrant II - Study for “B” paper which will held on next year March.
Quadrant III - Obtaining the vehicle revenue license which expire next week.
Quadrant IV - Updating Facebook account with recent activities.

3. How Five-S (5S) concept is useful in time management?


Seiri - Organisation
Seiton - Orderliness
Seiso - Act of cleaning
Seikethsu - State of cleanliness
Shitsuke – Practice of discipline

With the well-organized room, house, village, town or country to find out things or
locations is very easy and less time consuming. We can save time which takes to search
or locate things or places with the good organizing practice. Same time when consider a
room, if the room is in an order where we utilize it, we can save time with efficient usage.
Unnecessary things can be removed from a room or office and can be save time by
searching or taking time to do unnecessary housekeeping works. With good discipline
room or office always be in same order and cleanliness where we can save time with
unnecessary re do works for organizing, cleaning works.
4. Write a short essay on “using various time management techniques to reach the future
challenges”.
With the busy environment, we are missing some spiritual, social or religious activities in
our day to day lives. Because of it, we are losing our society, happiness, interconnections
and creativity.
At this IT society, children and youngers are adhere to internet and other social medias
and they are wasting more time with less important and less urgent works with
technology. Now society has been converted to a computerized or programmed system.
Likewise future main challenges may be less socialized societies, less efficient land
usage, depleting natural energy resources, increasing elder resting houses, less competent
educated people about the nature. To overcome those issues, time management
techniques can be used effectively.
With the time management techniques like activities are sorted and “time matrix”
introduced by Steven Covey can be overcome future challenges by knowing where we
are and what to do to overcome those challenges.

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