Scribd
Upload
227 views8 pages

University of Venda Supplier Registration Form

This 3-sentence summary provides the key details about registering a business in the supplier database for the University of Venda: The document is an application form for businesses to register in the University of Venda Supplier Database, which requires the submission of documents like company registration certificates, tax clearance, and financial statements; completing the form provides business contact details and references, as well as categories of work, current contracts, and annual turnover for classification; the declaration section notes the authorization, understandings, and permission granted by the applicant in registering for the supplier database.

Uploaded by

Kikux Klan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Topics covered

  • Application Submission,
  • University of Venda,
  • Competency Assessment,
  • Service Provider Registration,
  • Supplier Communication,
  • Fraud Declaration,
  • University Policies,
  • Supplier Inspection,
  • Incomplete Applications,
  • Client References
227 views8 pages

University of Venda Supplier Registration Form

This 3-sentence summary provides the key details about registering a business in the supplier database for the University of Venda: The document is an application form for businesses to register in the University of Venda Supplier Database, which requires the submission of documents like company registration certificates, tax clearance, and financial statements; completing the form provides business contact details and references, as well as categories of work, current contracts, and annual turnover for classification; the declaration section notes the authorization, understandings, and permission granted by the applicant in registering for the supplier database.

Uploaded by

Kikux Klan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Topics covered

  • Application Submission,
  • University of Venda,
  • Competency Assessment,
  • Service Provider Registration,
  • Supplier Communication,
  • Fraud Declaration,
  • University Policies,
  • Supplier Inspection,
  • Incomplete Applications,
  • Client References

Application to be registered in the

University of Venda Supplier Database


NB: Forms must be returned either by post or hand to the under mentioned address and
not via faxes or e-mail.

TO: Head: Supply Chain Management Section


Private Bag X5050
Thohoyandou
0950
For office use
Documents required Yes No N/A
Company registration certificate (certified copies)
Proof of ownership with ID copies(certified)
Two year audited financial statement
Proof of banking details
Original tax clearance certificate
VAT registration
UIF certificate
Workman compensation
Proof of registration to professional body regulating the industry
Proof of BBBEE certificate
Name of directors other than ownership with ID copies (certified)
Skills Development levy
Company profile
CIDB registration certificate
Income Tax reference number of the business

Checked by: Signature


Date

Approved by: Signature


Date

2 Database Registration Form


Instruction
1. Questionnaire to be completed by all current and prospective suppliers and service
providers to the University of Venda.
2. This form must be completed in detail and returned to the University of Venda as soon as
possible

3. Please note
1 Registration in the supplier database does not entitle the supplier to any business
opportunity offered by the University nor will it place any obligation to the University
whatsoever
2 Arrangements may be made for officials of the University of Venda to inspect your
premises in order to assess your competency before your company is accepted.
3 A specific requirement of registration will be signing a Declaration of Interest to ensure no
corruption will be tolerated.
4 Details of offices and staff in the Limpopo province must be provided
5 All service provider information will be treated strictly confidential
6 It should be noted that should any information provided be found to be incorrect, The
university of Venda reserve the right to exclude the service provider from the database at
any time prior to or after acceptance of the database registration form.

3 Database Registration Form


1. Particulars of the Enterprise (Business entity or Person)

Enterprise Registered
Name

Trading Name

Previous Name

Registration Number

Income Tax Number


VAT Registration
number

Physical Address

Postal Code
Postal Address

Postal Code

Operating Province
Operating Municipality

E-mail Address

Telephone Number
Fax Number

4 Database Registration Form


2. Particulars of the contact person

Initials and Surname


Designation
Direct Telephone
number
Direct fax number
Cell phone number
E-mail address -
representative
Email address- Director
Cell phone number

3. Type of Business
Partnership Company

Sole Proprietor State Owned Enterprise

Close Corporation Trust

Other Specify

5 Database Registration Form


3. Relationship with employees of the University of Venda

Surname and Initials Relationship


1.

2.

4. Detailed work done for the University of Venda for the past five years .

1.

2.

3.

4.

5.

5. Other References

Client Type of service Contact person Contact Number

1.

2.

3.

6. Category of work to be registered for: (One service /or product the company
specialise on:

1.

6 Database Registration Form


7. Current contract (Past 18 months)

1.

2.

3.

9. Size of the company based on Annual Turnover

Turnover ()
<R 1,000,000
R 1,000,000 -- R 10,000,000
R 10,000,000 -- R 50,000,000
>R 50,000,000

10 Credit order instruction


1. I/We hereby request and authorize the University of Venda to pay any amount which is
accrued to me/us to the credit of my/our account with the mentioned bank.

2. I/We understand that the credit transfer hereby authorized will be processed through a
system known as EBT (Electronic Bank Transfer), and I/We understand that no additional
advice of payment will be provided by my/our bank, but details of each payment will be
printed on my/our bank statement or any accompanying voucher.

3. I/We also understand that a payment advice will be supplied by the University of Venda in the
normal way and that it will indicate the date on which funds will be available in the account.

4. This authority may be cancelled by giving thirty days’ notice.

5. I/We will not hold the department of transport liable for payment not made into the bank
account if the bank account details are incorrect or were not supplied to the University of
Venda prior to payment.

7 Database Registration Form


11. Declaration by the Supplier

I, the undersigned, hereby:

Declare that:

 I am duly authorised to sign this application on behalf of the enterprise.


 The information furnished and all documentation submitted for this application, is true and
correct in every respect; and have been lawfully obtained;
 The enterprise will abide by the Companies amendment Act, 2011 for trading in South
Africa;
 No partner, member, director, manager or other person, who wholly or partly exercises, or
may exercise, control over the business, has been convicted of fraud or corruption in the
past five years.

Understand that:

 Registration is subject to the conditions referred to in this form;


 Incomplete applications may result in a delay in processing the application.
 Applications without supporting documentation will not be processed.
 False information provided or a false declaration remains a punishable offence

Authorise:

 I/We grant permission that the above information may be audited by the University of
Venda.

NAME: _________________________ SIGNATURE: ____________________

DESIGNATION: ______________________ DATE: ______________________

8 Database Registration Form

Common questions

Powered by AI

The University of Venda requires suppliers to provide certified copies of important documents such as the company registration certificate, ID copies for proof of ownership, and tax clearance certificates. Furthermore, they reserve the right to exclude suppliers if any information is found to be incorrect. The process also entails signing a Declaration of Interest to prevent corruption, and arrangements can be made for university officials to inspect supplier premises to assess competency. The university maintains strict confidentiality of supplier information and audits the provided data .

The University of Venda requires suppliers to keep their information updated to maintain their registration status. Incomplete applications or those with outdated information can lead to processing delays or potential exclusion from the database. The application process implies regular updates and accuracy through continuous validation and the potential inspection of provided data, ensuring the university's records remain current and reliable .

The financial information, specifically the annual turnover of the supplier, is used by the University of Venda to categorize suppliers into different size brackets, such as less than R 1,000,000, R 1,000,000 to R 10,000,000, R 10,000,000 to R 50,000,000, and over R 50,000,000. This classification system helps to organize suppliers appropriately and ensures that suppliers are registered in a manner that reflects their operational capacity and financial status .

Registered suppliers are responsible for ensuring that their banking details are correct when submitted to the University of Venda. The credit order instruction acknowledges that suppliers should not hold the department of transport liable for payments made to incorrect bank accounts if details were incorrect or not supplied beforehand. Furthermore, to cancel the authority for bank transfers, a thirty days' notice is required, highlighting the importance of suppliers maintaining accurate banking information .

Signing the Declaration by the Supplier commits the business to providing true and correct information, acknowledging that any misleading data can result in punitive consequences. It underscores the legal commitment to abide by relevant laws such as the Companies Amendment Act, 2011, and declares no recent fraudulent conduct. The company also authorizes the university’s audits, emphasizing accountability and transparency, which have implications for the legal obligations and ethical standards the business must uphold .

The University of Venda prevents fraudulent activities by requiring suppliers to submit certified copies of documents for verification, such as ID copies for proof of ownership and audited financial statements. Additionally, the declaration by the supplier explicitly states that no person involved in the company should have been convicted of fraud or corruption in the past five years. They also acknowledge that false information remains a punishable offense, emphasizing the seriousness of fraud prevention in their procedures .

To manage potential conflicts of interest, the University of Venda requires suppliers to complete a Declaration of Interest, ensuring no corruption will be tolerated. The form also requests information from suppliers about any relationships with university employees, thereby monitoring and mitigating any conflicts of interest. Such measures are part of the registration requirements to maintain ethical and transparent business relationships .

Suppliers are held accountable through the comprehensive documentation they must submit, including certified copies of official documents and financial statements. The requirement to sign a Declaration of Interest ensures that any false information or declarations are recognized as punishable offenses. By authorizing audits of their information, suppliers agree to a verification process that upholds integrity and transparency, underscoring their responsibility to provide accurate details .

The University of Venda requires suppliers to submit certified copies of financial documents such as two-year audited financial statements and an original tax clearance certificate. Additionally, suppliers need to provide VAT registration and income tax reference numbers, ensuring they adhere to financial and tax regulations. This comprehensive documentation is part of the requirements for supplier registration, underscoring the university’s commitment to compliance with regulatory standards .

The registration form requires suppliers to provide proof of registration to professional bodies regulating their industry, verifying that suppliers meet the necessary industry-specific qualifications or certifications. This requirement ensures that suppliers are not only legally compliant but also adhere to the standards and practices of their respective industries, reflecting their capability and reliability in providing their services or products .

You might also like