The Allotment of Government Residences (General Pool in Delhi) Rules,1963

SHORT TITLE AND APPLICATION – S.R.317-B-1

(1) The Rules in this Division may be called the Allotment of Government Residences
(General Pool in Delhi) Rules, 1963.

(2) They shall come into force on the 15th day of May, 1963.

DEFINITION – S.R. 317-B-2

In these rules, unless the context otherwise requires:-

(a) ‘ALLOTMENT’ means the grant of a licence to occupy a residence in accordance with
the provisions of these rules;

(b) ‘ALLOTMENT YEAR’ means the year beginning on 1st January or such other period as
may be notified by the President:

(c) ‘DELHI’ means the area within the limits of the National Capital Territory of Delhi
which the Government may declares conferring eligibility for the allotment of general
pool accommodation;

(d) ‘DIRECTOR OF ESTATES’ means the Director of Estates to the Government of India
and includes an Additional, Deputy and Assistant Directors of Estates;

(e) ‘ELIGIBILE OFFICE’ means a Central Government Office, the staff of which has been
declared by the Central Government as eligible for accommodation under these rules;

(f) ‘EMOLUMENTS ‘means the emoluments as defined in FR-9 (21) (a) (i);*

(g) ‘FAMILY’ means the wife or husband, as the case may be, and children, step children,
legally adopted children, parents, brothers or sisters as ordinarily reside with and are
dependent on the officer;

(h) ‘GOVERNMENT’ means the central Government unless the context otherwise requires;

(i) ‘PRIORITY DATE’ of an officer in relation to a type of residence to which he is eligible

under the provisions of SR 317-B-5, means the earliest date from which he has been
continuously drawing emoluments relevant to a particular type or a higher type in a post
under the Central Government or State government or on foreign service, except for
periods of leave in respect of type V(A) to type VIII accommodation, single and double
room hostel accommodation and the date from which he has been continuously in
service under the Central Government or State Government including the period of
foreign service in respect of type I to IV accommodation, and accommodation in
Working Girls Hostel.

Provided that where the priority date of two or more officers is the same, seniority
among them shall be determined by the emoluments the officer in receipt of higher
emoluments taking precedence over the officer in receipt of lower emoluments; where
the emoluments are equal, by the length of service and where both the emoluments and
length of service are equal on the basis of the scale of pay of the officer, the officer
working in a post having higher scale of pay taking precedence over the officer in receipt
of lower scale of pay.

(j) ‘LICENCE FEE' means the sum of money payable monthly in accordance with the
provisions of the Fundamental Rules in respect of residence allotted under these rules;
(k) 'RESIDENCE' means any residence for the time being under the administrative control
of the Director of Estates;

(l) 'SUBLETTING' includes sharing of accommodation by an allottee with another person

with or without payment of licence fee by such other person;

EXPLANATION – Any sharing of accommodation by an allottee with close relations

shall not be deemed to be sub-letting.

(m) ‘TEMPORARY TRANSFER’ means a transfer, which involves an absence for a period
not exceeding four months;

(n) ‘TRANSFER’ means a transfer from Delhi to any other place or from an eligible office
to ineligible office in Delhi and includes a transfer or reversion to service under a State
Government or Union Territory Administration other than Delhi Administration and
also deputation to a post in an ineligible office or organisation;

(o) ‘TYPE’ in relation to an officer means the type of residence to which he is eligible under
SR-317-B-5.

(p) “IMMEDIATE RELATIONS” mean such relations as grandfather, grandmother,

grandsons, granddaughters, father-in-law, mother-in-law, son-in-law, daughter-in-law
and such other relation established by legal adoption to the allottee.

(q) “GUEST” means a casual visitor for temporary stay with the allottee.

ALLOTMENT OF HOUSE OWNING OFFICERS

SR 317-B-3

(1) In this rule:

(a) ‘Adjoining municipality’ means any municipality contiguous to a local

municipality ;

(b) ‘House’ in relation to an officer or member of his family means a building or part
of thereof used for residential purposes and situated within the jurisdiction of a
local municipality or of any adjoining municipality;

EXPLANATION : A building, part of which is used for residential purposes, shall be

deemed to be a house for the purposes of this clause notwithstanding that any part of it is used
for non-residential purposes.

(c) ‘Local municipality’ in relation to an officer means the municipality within whose
jurisdiction his office located;

(d) ‘Members of family’ in relation to an officer means the wife or husband as the case
may be, or a dependent child of the officer;

(e) ‘Municipality’ includes a municipal corporation, a municipal committee or board, a

town area committee, a notified area committee and a Cantonment Board.

(2) An officer owning a house either in his own name or in the name of any member of his
family becomes owner of a house at the place of his duty or in an adjoining municipality, such
officer shall notify the fact to the Directorate of Estates within a period of one month from the
date of the house is let out or occupied, or the date of completion, whichever is earlier.

(3) When after a Government residence has been allotted to an officer, he or any member of
his family become owner of a house at the place of his duty or in an adjoining municipality such

2
officer shall notify the fact to the Director of Estates within a period of one month from the date
of the house is let out or occupied, or the date of completion, whichever is earlier.

ALLOTMENT TO HUSBAND AND WIFE, ELIGIBILITY IN CASE OF OFFICERS

WHO ARE MARRIED TO EACH OTHER

S.R. 317-B-4

(1) No officer shall be allotted a residence under these rules if the wife or the husband, as the
case may be, of the officer has already been allotted a residence, unless such residence is
surrendered.

“Provided that this sub-rule shall not apply where the wife and husband are residing
separately in pursuance of –

(i) an order of judicial separation made by any Court; or

(ii) an order to proceed to frame and record the issues for settlement of the
proceedings by any Court in which a petition filed by the wife or husband, as
the case may be, for dissolution of marriage by a decree of divorce is pending
and the wife or husband, as the case may be, has furnished an undertaking that
she or he will surrender the residence allotted to her or him forthwith in case of
revival of conjugal rights with her or his spouse.”

(2) Where two officers in occupation of separate residence allotted under these rules marry
each other, they shall within one month of marriage, surrender one of the residences.

(3) If a residence is not surrendered, as required by sub-rule (2), the allotment of the
residence of the lower type shall be deemed to have been cancelled on the expiry of such period
and if the residences are of the same type, the allotment of such one of them, as the Director of
Estates may decide, shall be deemed to have been cancelled on the expiry of such period.

(4) Where both husband and wife are employed under the Central Government, the title of
each of them to allotment of a residence under these rules shall be considered independently.

(5) Notwithstanding anything contained in sub-rules (1) to (4),

(a) If a wife or husband, as the case may be, who is an allottee of a residence under these
rules, is subsequently allotted, a residential accommodation at the same station from a
pool to which these rules do not apply, she or he, as the case may be, shall surrender any
one of the residences within one month of such allotment.

Provided that this clause shall not apply where the husband and wife are residing
separately in pursuance of an order of judicial separation made by any Court.

(b) Where two officers, in occupation of separate residences at the same station, one allotted
under these rules and another from a pool to which these rules do not apply, marry each
other, any one of them shall surrender anyone of the residences within one month of
such marriage.

(c) If a residence is not surrendered as required under clause (a) or clause (b) the allotment
of the residence in the general pool shall be deemed to have been cancelled on the expiry
of such period.

3
 CLASSIFICATION OF RESIDENCES
S. R. 317-B-5

(1) Save as otherwise provided by these rules, an officer shall be eligible for allotment of
residence of the type shown in column (1) of the table below:-
TABLE
Type of Residences Grade Pay/Basic Pay
(1) (2)
I Rs.1300, Rs.1400, Rs.1600, Rs.1650 and Rs.1800

II Rs.1900, Rs.2000, Rs.2400 and Rs.2800

III Rs.4200, Rs.4600 and Rs.4800

IV Rs.5400 to Rs.6600

IV(SPL) Rs.6600

V-A [D-II] Rs.7600 and Rs.8000

V-B [D-I] Rs.8700 and Rs.8900

VI-A [C-II] Rs.10,000

VI-B [C-I] Rs.67000 to Rs.74999

VII Rs.75000 to 79999

VIII Rs.80000 and above

(2) Save as otherwise provided by these rules, an officer shall be eligible for allotment of type
of hostel accommodation as shown in column (1) of the table below:-

TABLE

Type of Hostel Category of Officer or his Grade Pay as on such date

as may be specified by the Central Government for
the purpose
Single suite (without kitchen) Rs.4200 and above

Single suite (with Kitchen) Rs.4200 and above

Double suite Rs.5400 and above

Working Girl Hostel All Lady Officers without limit of emolument shall be
eligible

Explanation: For the removal of doubt it is, hereby, clarified that

(a) The eligibility of an officer for Government accommodation shall be determined as per
the Grade Pay of such officer in his present post held in the Government of India,

(b) Date of priority in respect of lower type accommodation i.e. Type-I to Type-IV shall be
the date of joining the service in the Government of India.

4
(c) The inter-se seniority for the higher type accommodation shall be considered on the basis
of following principles, namely:

(i) Firstly the Grade Pay of the Officer;

(ii) Secondly the priority dates within the same Grade-Pay. In this case the priority
date shall be the date from which the applicant continuously drawing his
existing Grade Pay;
(iii) Where the priority date of two or more officers is the same, the inter-se seniority
of the officers shall be determined on the basis of the basic pay i.e. the officer
who have a higher pay shall be senior in the waiting list;

(iv) Where the priority date and the basic pay of two or more officers are the same,
the earlier date of joining in the service of the Government of India shall be the
next determining principle of inter-se seniority.

(v) where the priority date, basic pay and the date of joining in the service of the
Government of India of two or more officers are the same, the officers retiring
earlier may be accorded higher priority over the officer retiring later,

(d) The principle of determining the inter-se seniority of two or more officers as specified in
sub-clause (ii) of clause (c) shall be implemented from the 1st January 2010.

(e) where Type-V and Type VI accommodation has not been classified as Type V-A and
Type V-B and Type-VI-A and type-VI-B respectively, all the officers eligible for Type –V
shall be grouped together and similarly those eligible for Type –VI shall also be grouped
together.

(f) in the case of Secretary to the Government of India and Additional Secretary to the
Government of India, the date of joining in the Government of India at Delhi shall
determine their inter-se seniority subject to condition that no junior batch officer of the
same service shall get priority over his senior batch officer. Where the date of joining is
the same, the date of retirement shall determine their inter-se seniority on the principle
that the earlier date shall be given priority over the later date. Other than All India
Services (AIS), the date of joining the Government of India, irrespective of the place of
posting and service/batch seniority, shall determine the inter-se seniority.

(g) officers entitled for Type-V and above accommodation shall also be eligible to apply for
accommodation below their entitlement subject to the condition that such
accommodation shall not be below Type-IV Special accommodation. However, the
officers eligible for D-II and Type-IV (Spl.) shall also be eligible to apply for Type-IV
accommodation.

APPLICATION FOR ALLOTMENT

SR 317-B-6

(1) Every Government servant in occupation of Government accommodation shall submit

his application, in such form and manner and by such date, as may be specified by the Director
of Estates in this behalf.

(2) In the case of officers not in occupation of Government accommodation, the Director of
Estates shall invite application in such form and manner and before such date as may be
specified by him.

(3) An officer joining duty in DELHI on his first appointment or on transfer may submit his
application to the Director of Estates within a month of his joining duty.

(4) Applications received under sub-rule (3) up to the last day of a calendar month shall be
considered for allotment in the succeeding month.

5
(5) Every officer shall along with an application under sub-rule (1), submit an undertaking
with a declaration that he shall not sublet a residence allotted to him or any portion thereof or
any of the out-houses, garages or stable appurtenant thereto, after acceptance of the same.

ALLOTMENT OF RESIDENCE AND OFFERS

SR 317-B-7

(1) Save as otherwise provided in these rules, a residence falling vacant will be allotted by
the Director of Estates preferably to an applicant desiring a change of accommodation in that
type under the provisions of SR 317-B-15 and if not required for that purpose, to an applicant
without accommodation in that type having the earliest priority date for that type of residences
subject to the following conditions:-

(i) The Director of Estates shall not allot a residence of a type higher than that to
what the applicant is eligible under SR 317-B-5.

(ii) The Director of Estates shall not compel any applicant to accept a residence of a
lower type than that to what he is eligible under SR 317-B-5.

(iii) The Director of Estates, on request from an applicant for allotment of a lower
type residence might allot to him a residence next below the type for which the
applicant is eligible under SR 317-B-5 on the basis of his priority date for the
same.

(2) The Director of Estates may cancel the existing allotment of an officer and allot to him
an alternate residence of the same type or in emergent circumstances an alternative residence of
the type next below the type of residence in occupation of the officer if the residence in
occupation of the officer is required to be vacated.

(3) A vacant residence may, in addition to allotment to an officer under sub-rule (1) above,
be offered simultaneously to other eligible officers in order of their priority dates.

MAINTENANCE OF SEPARATE POOLS FOR CERTAIN CATEGORIES OF OFFICERS

SR 317-B-8

(1) Notwithstanding anything contained in these rules, the following pools shall be
maintained, namely: -
(i) ‘Lady Officers Pools’ separately for married lady officers and for single lady
officers; and
(ii) ‘Tenure Officers Pool’ for, the officers of the Indian Administrative Service, the
Indian Forest Service and the Indian Police Service on duty with the Central
Government or the Delhi Administration on tenure basis or in the office of the
Resident Commissioners of various State/UT Governments at Delhi.
EXPLANATION: IN CLAUSE (i)
(a) ‘Married lady officer’ means a lady officer whose marriage is subsisting and who
is not judicially separated from her husband.

(2) The number and type of residence to be placed in these pools shall be determined by the
Government from time to time.

(3) The inter-se-seniority of the officer eligible for allotment of residence under this rule shall
be determined in the following manner, namely:-

(a) In the lady officers pools, on the basis of the priority date on which each such
officer became eligible for the type of residence in that pool;

6
 (b) in the Tenure Officers’ Pool, the inter se seniority shall be determined in relation
to their counterparts on central deputation in Delhi on the basis of their seniority
in their respective batches:

Provided that the allotment of accommodation to the officers of the All India
Services working in the office of the Resident Commissioners of various State
Governments or Union territories at Delhi shall be restricted to the number of
residential units prescribed for them and upto Type VIA [C-II] accommodation
only.”

OUT OF TURN ALLOTMENT

SR 317-B-8A

Notwithstanding the provisions of SR 317-B-7 -

(i) entitled type of accommodation may be allotted, immediately on out of turn

basis, if the exigencies of duties so demand to the personal staff attached to the
following dignitaries, as per the prescribed numbers, namely:-

(a) not exceeding three units in the case of Cabinet Minister;

(b) not exceeding two units in the case of Minister of State;
(c) not exceeding three units in the case of Speaker, Lok Sabha; and
(d) not exceeding seven units in the case of the Chief Justice of India.

(ii) one type below the entitled type of accommodation may be allotted, immediately
on out of turn basis, if the exigencies of duties so demand to the personal staff
attached to the following dignitaries, as per the prescribed numbers, namely:–

(a) not exceeding three units in the case of Deputy Chairman, Planning
Commission;
(b) not exceeding three units each in the case of Deputy Chairman, Rajya
Sabha; and
(c) not exceeding two units in the case of Judges of the Supreme Court.”

S.R. 317-B-9 (OMITTED)

NON ACCEPTANCE OF ALLOTMENT OR OFFER OR FAILURE TO OCCUPY

THE ALLOTTED RESIDENCE AFTER ACCEPTANCE
SR 317-B-10

(1) If any officer fails to accept the allotment of a residence within eight days from the date
of allotment of the said residence through automated systems or fails to take possession of that
residence after acceptance within eight days from the date of receipt of the letter of allotment, he
shall be eligible to apply again for General Pool residential accommodation, online, after a
period of three months from the date of refusal of allotment subject to payment of one month’s
normal licence fee.

(2) The officer who fails to accept the initial allotment referred to in sub-rule (1) may be
allowed change option and such officer shall not be allowed another change in the same type.

(3) If an officer occupying a lower type of residence is allotted or offered a residence of the
type for which he is eligible under SR 317-B-5 or for which he has applied under SR 317-B-
7(1)(iii), he may, on refusal of the said allotment or offer of allotment, be permitted to continue
in the previously allotted residence on the following conditions, namely:-

(a) That such officer shall not be eligible for another allotment in the higher type for a
period of three months from the date of refusal of allotment;

7
 (b) While retaining the existing residence he shall be charged the same licence fee which
he would have paid under FR 45-A in respect of the residence so allotted or the
licence fee payable in respect of the residence already in his occupation, whichever is
higher.

PERIOD FOR WHICH ALLOTMENT SUBSISTS AND THE CONCESSIONAL PERIOD

FOR FURTHER RETENTION
SR 317-B-11

(1) An allotment shall be effective from the date on which it is accepted by the officer and
shall continue in force until:
(a) The expiry of the concessional period permissible under sub-clause (2) after the officer
ceases to be on duty in an eligible office in Delhi.
(b) It is cancelled by the Director of Estates or is deemed to have been cancelled under
any provisions in these rules.
(c) It is surrendered by the officer, or
(d) The officer ceases to occupy the residence.
(2) A residence allotted to an officer may, subject to sub-rule (3) be retained on the
happenings of any of the events specified in column 1 of the table below for the period specified
in the corresponding entry in column 2 thereof provided that the residence is required for the
bonafide use of the officer or members of his family:

Events Permissible period for retention of the

residence
(1) (2)
(i) Resignation, dismissal or removal from 1 month
Service, termination of service or
unauthorised absence without
permission
(ii) Retirement (including voluntary (a) In cases of accommodation allotted
retirement, retirement on invalidation) prior to 01.07.2013: 2 months on
or terminal leave normal licence fee, another 2
months on double of the normal
licence fee, further 2 months on four
times of the normal licence fee and
subsequent 2 months on six times of
the normal licence fee.

(b) In cases of accommodation allotted

on or after 1.7.2013: 2 months on
normal licence fee, another 2
months on double of the normal
licence fee and further 2 months on
four times of the normal licence fee.
(iii) Death of the allottee 12 months*

(iv) Transfer to a place outside Delhi 2 months

(v) Transfer to an ineligible office in Delhi 2 months

(vi) On proceeding on foreign service in 2 months

India
(vii) Temporary transfer in India or transfer 4 months
to a place outside India
(viii) Leave (other than leave preparatory to For the period of leave but not
retirement, refused leave, terminal exceeding four months
leave, medical leave, maternity leave or

8
 study leave)
(a) Maternity Leave For the period of maternity leave plus
leave granted in continuation subject to
a maximum of five months.
(ix) Leave preparatory to retirement or For the full period of leave on full
refused leave granted under FR86 or average pay subject to a maximum 180
Earned leave granted to Govt. servant days in the case of leave preparatory to
who retired under FR56(j) retirement and four months in other
cases, inclusive of the period
permissible in the case of retirement.
(x) Study leave in or outside India (a) In case the officer in occupation
accommodation below his entitlement,
for the entire period of study leave.

(b)In case the officer is in occupation of

his entitled type accommodation for the
period of study leave but not exceeding
six months provided that where the
study leave extends beyond six months
he may be allotted alternative
accommodation, one type below his
entitlement on the expiry of six months
or from the date of commencement of
the study leave if he so desires.
(xi) Deputation outside India For the period of deputation not
exceeding six months
(xii) Leave on medical grounds Full period of leave
(xiii) On proceeding on training For full period of training

* Substituted vide GSR No.265 dated 30.5.1992.

EXPLANATION –1 : Wherever an officer on transfer or foreign service in India sanctioned

leave and avails of it before joining duty at the new office he may be permitted to retain the
residence for the period mentioned against items (iv), (v),(vi) and (vii) or for the period of leave,
whichever is more.

EXPLANATION -II: Where an order of transfer or foreign service in India is issued to an

officer while he is already on leave, the period permissible under EXPLANATION –1 shall
count from the date of issue of such order.

(3) Where a residence is retained under sub rule(2) the allotment shall be deemed to be
cancelled on expiry of admissible concessional periods unless immediately on the expiry thereof
the officer resumes duty in an eligible office in Delhi.

(3A) Where an officer is on medical leave without pay and allowances, he may retain his
residence by virtue of the concession under item (xii) of the table below sub-rules (2) provided he
remits the licence fee for such residence in cash every month and where he fails to remit such
licence fee for more than two months, the allotment shall stand cancelled.

(4) An officer who has retained the residence by virtue of the concession under item (i) or
item (ii) of the table below sub-rule (2) shall on re-employment in an eligible office, within the
period specified in the said table, be entitled to retain that residence under these rules:

Provided that if the emoluments of the officer on such re-employment do not entitle him to
the type of the residence occupied by him, he shall be allotted a lower type of residence.

(5) Notwithstanding anything contained in sub-rule (2) or sub-rule (3) or sub-rule (4) when
an officer is dismissed or removed from service or when his services have been terminated and

9
the Head of the Department in respect of the office is which such officer was employed
immediately before such dismissal, removal or termination is satisfied that it is necessary or
expedient in the public interest so to do he may require the Director of Estates to cancel the
allotment of the residence made to such officer either forthwith or with effect from such date
prior to the expiry of the period of one month referred in item (i) of the table below sub-rule (2)
as he may specify the Director of Estates shall act accordingly.

PROVISIONS RELATING TO LICENCE FEE

S.R.-317-B-12

(1) Where an allotment of accommodation or alternative accommodation has been

accepted, the liability for licence fee shall commence from the date of occupation or the eight
day of the date of receipt of the allotment, whichever is earlier.

An officer who, after acceptance, fails to take possession of that accommodation within
eight days from the date of receipt of the allotment letter shall be charged licence fee from such
date up to a period of twelve days, provided that nothing contained herein shall apply where the
Central Public Works Department certifies that the accommodation is not fit for occupation and
as a result thereof the officer does not occupy the accommodation within the period aforesaid.

(2) Where an officer, who is in occupation of a residence, is allotted another residence and
he occupies new residence, the allotment of former residence shall be deemed to be cancelled
from the date of occupation of the new residence. After such date of occupation, he may,
however, retain the former residence on payment of normal licence fee therefore, for a period of
15 days for shifting to the allotted accommodation in change.

Provided that if the former residence is not vacated within 15 days, the officer shall be
liable to pay damages for use and occupation of said residence, furniture and garden
charges as may be determined by Government from time to time with effect from 16 th day
from the date of occupation of the new residence.

PERSONAL LIABILITY OF THE OFFICER FOR PAYMENT OF LICENCE FEE TILL

THE RESIDENCE IS VACATED AND FURNISHING OF SURETY BY TEMPORARY
OFFICERS
S.R.-317-B-13

(1) The officer to whom a residence has been allotted shall be personally liable for the
licence fee thereof and for any damage beyond fair, wear and tear caused thereto or to the
furniture, fixture or fittings or services provided therein by Government during the period for
which the residence has been and remains allotted to him, or where the allotment has been
cancelled under any of the provisions in these rules, until the residence along with the out-
houses appurtenant thereto have been vacated and full vacant possession thereof has been
restored to Government.

(2) Where the officer to whom a residence has been allotted is neither a permanent nor a
quasi-permanent Government servant he shall execute a security bond in the form prescribed in
this behalf by the Central Government with a surety who shall be a permanent Government
servant serving under the Central Government for due payment of licence fee and other charges
due from him in respect of such residence and services and any other residence provided in lieu.

(3) If the surety ceases to be in Government service or becomes insolvent or ceases to be

available for any other reasons the officer shall furnish a fresh bond executed by another surety
within thirty days from the date of his acquiring knowledge of such event or fact, and if he fails
to do so, the allotment of the residence to him shall, unless otherwise decided by the Director of
Estates, be deemed to have been cancelled with effect from the date of that event.

10
 SURRENDER OF AN ALLOTMENT AND PERIOD OF NOTICE
S.R. 317-B-14

(1) An officer may at any time surrender an allotment by giving intimation so as to reach the
Directorate of Estates at least ten days before the date of vacation of the residence. The
allotment of the residence shall be deemed to have been cancelled with effect from the eleventh
day after the day on which the letter is received by the Directorate of Estates or the date specified
in the letter whichever is later. If he fails to give due notice he shall be responsible for payment
of licence fee for ten days or the number of days by which the notice given by him falls short of
ten days, provided that the Director of Estates may accept a notice for a short period.

(2) An officer who surrenders the residence under sub-rule (1) shall not be considered again
for allotment of Government accommodation at the same station for a period of one year from
the date of such surrender.

CHANGE OF RESIDENCE
SR 317-B-15

(1) An officer to whom a residence has been allotted under these rules may apply for a
change to another residence of the same type or a residence of the type to which he is eligible
under SR-317-B-5, whichever is lower. Not more than one change shall be allowed in respect of
one type of residence allotted to the officer.

(2) An officer, who intends to change the accommodation already allotted to him shall
make an application in the prescribed form to the Directorate of Estates, and thereafter, the
name of such officer shall be included in the waiting list concerned and inter se position of such
officer in such waiting list for accommodation of type I to type IV shall be determined on the
basis of the date of receipt of such application to the Directorate of Estates in such order and for
accommodation of type IV (Special) and higher types and hostel accommodation, the inter se
position in the waiting list concerned of officers intending to change the accommodation shall
be determined on the basis of priority date of the officer concerned in relation to allotment of
type IV (Special) and higher types and hostel accommodation, as the case may be, to which he is
eligible under the provisions of SR 317-B-5.”

(3) Change shall be offered in order of seniority determined in accordance with sub-rule (2)
and having regard to the officer’s preference as far as possible:

Provided that no change of residence shall be allowed during a period of six months,
immediately preceding the date of superannuation.

(4) If an officer fails to accept a change of residence offered to him within five days of the
issue of such offer or allotment, he shall not be considered again for a change of residence of that
type.

(5) An officer who, after accepting a change of residence fails to take possession of the same,
shall be charged licence fees for such residence in accordance with the provisions of sub-rule (1)
of SR 317-B-12 in addition to the normal licence fee under FR-45-A for the residence already in
his possession the allotment of which shall continue to subsist.

CHANGE OF RESIDENCES IN THE EVENT OF

DEATH OF A MEMBER OF THE FAMILY
SR 317-B-16
Notwithstanding anything contained in SR-317-B-15 an officer may be allowed a change
of residence on the death of any member of his family if he applies for a change within three
months of such occurrence, provided that the change will be given in the same type of residence
and on the same floor as the residence already allotted to the officer.

11
 MUTUAL EXCHANGE OF RESIDENCES
SR 317-B-17

Officers to whom residences of the same type have been allotted under these rules may
apply for permission to mutually exchange their residences. Permission for mutual exchanges
may be granted if both the officers are reasonably expected to be on duty in Delhi and to reside
in their mutually exchanged residence for at least six months from the date of approval of such
exchange.
TRANSFER TO NON FAMILY STATIONS
SR 317-B-18
If an officer is transferred to a station where he is not permitted or advised by
Government to take his family with him and the residence allotted to him under these rules is
required by the family for the bona-fide educational needs of his children he may be allowed, on
request to retain the residence on payment of licence fee under FR-45-A till the end of current
academic session of his children in Delhi.
MAINTENANCE OF RESIDENCES
SR 317-B-19
The officer to whom a residence has been allotted shall maintain the residence and
premises in a clean condition to the satisfaction of the Central Public Works Department and the
New Delhi Municipal Committee or the Municipal Corporation of Delhi, as the case may be.
Such officer shall not grow any tree shrubs or plants contrary to the instructions issued by the
Government or Central Public Works Department nor cut or lop off any existing tree or shrubs
in any garden, courtyard or compound attached to the residence save with the prior permission
in writing of the Central Public Works Department. Trees, plantation or vegetation, grown in
contravention of this rule may be caused to be removed by the Directorate of Horticulture at the
risk and cost of the officer concerned.

SUBLETTING AND SHARING OF RESIDENCES

S R 317-B-20

(1) No officer shall share the residence allotted to him or any of the out-houses, garages and
stables appurtenant thereto except with his family and immediate relations.

(1A) The servant quarters, out-houses, garages and stables may be used only for the bonafide
purposes including residence of the servants of the allottee or for such other purposes as may be
permitted by the Director of Estates.

(1B) The allottee who share the residence with his family and / or immediate relations shall
provide prior intimation to the Director of Estates in such form, as may be specified by the
Directorate of Estates, furnishing full particulars of his family members and / or immediate
relations residing in the residence allotted to him.

Provided that the details of casual visitor or visitors, if such visitor or visitors is likely to
stay for more than fifteen days, shall be intimated to the Director of Estates in such form,
as may be specified by the Directorate of Estates, intimating full particulars of the
individual or individuals.”;

(2) No officer shall sublet the whole of his residence:

Provided that an allottee proceeding on leave may accommodate, in the residence any
member of his family or immediate relations, as a caretaker, by submitting, along with
his leave application, the details of such member of his family or immediate relation, to
his office or controlling authority who shall place the same on record:

12
 Provided further that the maximum period of such accommodation by a caretaker shall
be as specified in SR 317-B-11(2) but not exceeding six months.

(3) Any officer who shares or sublets his residence shall do so at his own risk and
responsibility and shall remain personally responsible for any licence fee payable in respect of
the residence and for any damages caused to the residence or its precincts or grounds or services
provided therein by Government beyond fair wear and tear.

(4) A lady officer to whom accommodation has been allotted in the working Girls’ Hostel
will not be eligible to share the accommodation with any other officer. However, the Director of
Estates may allow children not exceeding the age of 12 years to reside with an officer.

CONSEQUENCES OF BREACH OF RULES AND CONDITIONS

SR 317-B-21

(1) If an officer to whom a residence has been allotted unauthorisedly sublets the residence
or charges (licence fee) from the sharer at a rate which the Directorate of Estates consider
excessive or erects any unauthorised structure in any part of the residence or uses the residence
or any portion thereof for any purposes other than that for which it is meant or tampers with the
electric or water connection or commits any other breach of the rules in this Division or of the
terms and conditions of the allotment or uses the residences or premises or permits or suffers the
residence or premises to be used for any purpose which the Director of Estates considers to be
improper or conducts himself in a manner which in his opinion is prejudicial to the maintenance
of the harmonious relations with the neighbours or has knowingly furnished incorrect
information in any application or written statement with a view to securing the allotment, the
Director of Estates may without prejudice to any other disciplinary action that may be taken
against him, cancel the allotment of the residence.

EXPLANATION: In this sub-rule the expression ‘Officer’ includes unless the context otherwise
required, a member of his family and any person claiming through the officer.

(2) If an officer sublets a residence allotted to him or any portion thereof or any of the out-
houses, garages or stable appurtenant thereto, in contravention of these rules, he may without
prejudice to any other action that may be taken against him, be charged such damages from the
date of inspection by the Directorate of Estates, as may be determined by the Central
Government from time to time, in this respect.

(3) Where action to cancel the allotment is taken on account of unauthorised subletting of
the premises, the allotment shall be cancelled with effect from the date of issue of the orders for
the cancellation of the allotment.

(3A) Where an action to cancel the allotment is taken on account of unauthorised subletting
of the premises, a direction shall be issued by the Director of Estates to the concerned
administrative office of the allottee for the purposes of initiation of Departmental proceedings
and for imposition of major penalty, along with the copy of a draft charge sheet; and the
administrative Ministry shall intimate the Director of Estates the details of the charges framed
and the penalty imposed on the allottee under this rule.

(4) Where the allotment of a residence is cancelled for conduct prejudicial to the
maintenance of harmonious relation with neighbours, the officer at the discretion of the Director
of Estates may be allotted another residence in the same class at any other place.

(5) The Director of Estates shall be competent to:-

13
a) take all or any of the actions provided under sub-rules-1 to 4 above;
b) declare the officer to be ineligible for allotment of residential accommodation for
the remaining period of his service;
c) intimate to the Ministry or Department of the officer for initiating disciplinary
proceedings for major penalty under the relevant rules.”.

(6) Where any penalty under this rule is imposed by any officer of the rank of Deputy
Director of Estates, the aggrieved person may within thirty days of the receipt of the orders by
him or his employer imposing the penalty, prefer to appeal to the Director of Estates or to the
Additional Director of Estates and such persons shall be heard in person on the date intimated
by Directorate of Estates in such order.

(7) The original order imposing the penalty shall stand unless it is modified or rescinded as a
result of the representation.

OVERSTAYAL IN RESIDENCE AFTER CANCELLATION OF ALLOTMENT

SR 317-B-22

Where, after an allotment has been cancelled or is deemed to have been cancelled under
any provision contained in these rules, the residence remains or has remained in occupation of
the officer to whom it was allotted or of any person claiming through, such officer shall be liable
to pay damages for use and occupation of the residence, services, furniture and garden charges,
as may be determined by government from time to time;

Provided that an officer, in special cases, except in case of death and retirement or
terminal leave, may be allowed by Directorate of Estates to retain a residence for a period not
exceeding 6 months beyond the period permitted under SR 317-B-11(2), on payment of twice the
flat rate of licence fee or twice the licence fee he was paying, whichever is higher.

Provided further that in the event of death of the allottee, his/her family shall be eligible
to retain the Government accommodation for a further period of one year on payment of normal
licence fee. The extended period of retention shall not be allowed in cases where the deceased
officer or his/her dependents owns a house at the place of posting.

CONTINUANCE OF ALLOTMENT MADE PRIOR TO THE ISSUE OF THESE RULES

SR 317-B-23

Any valid allotment of residence which is subsisting immediately before the

commencement of these rules under the rules then in force shall be deemed to be an allotment
duly made under these rules not withstanding that the officer to whom it has been made is not
entitled to a residence of that type under S.R.317-B-5 and all the preceding provisions of these
rules shall apply in relation to that allotment and that officer accordingly.

INTERPRETATION OF RULES
SR 317-B-24
If any question arises as to the interpretation of the rules in this Division it shall be
decided by the Central Government.

RELAXATION OF RULES
SR 317-B-25
The Government may for reasons to be recorded in writing relax all or any of the
provisions of the rules in this Division in the case of any officer or residence or class of officers
or type of the residences.

DELEGATION OF POWERS OR FUNCTION

SR 317-B-26
14
 The Government may delegate any or all the powers conferred upon it by the rules in
this Division to any officer under its control, subject to such conditions as it may deem fit to
impose.

15