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Understanding Accounting Basics

Accounting is the process of recording, summarizing, and reporting financial transactions of a business. It involves recording transactions, preparing financial statements like the income statement and balance sheet, and communicating financial information to managers, regulators, and tax authorities. Accounting helps businesses with decision making, cost planning, and measuring economic performance. It is an essential function for both small and large businesses.

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0% found this document useful (0 votes)
288 views9 pages

Understanding Accounting Basics

Accounting is the process of recording, summarizing, and reporting financial transactions of a business. It involves recording transactions, preparing financial statements like the income statement and balance sheet, and communicating financial information to managers, regulators, and tax authorities. Accounting helps businesses with decision making, cost planning, and measuring economic performance. It is an essential function for both small and large businesses.

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EnlightenME
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd

Accounting

GUIDE TO ACCOUNTING

By
JASON FERNANDO
Updated March 16, 2022

Reviewed by
MICHAEL J BOYLE

Fact checked by
AMANDA BELLUCCO-CHATHAM

What Is Accounting?
Accounting is the process of recording financial transactions pertaining to a
business. The accounting process includes summarizing, analyzing, and
reporting these transactions to oversight agencies, regulators, and tax
collection entities. The financial statements used in accounting are a concise
summary of financial transactions over an accounting period, summarizing a
company's operations, financial position, and cash flows. 

KEY TAKEAWAYS
Regardless of the size of a business, accounting is a necessary function
for decision making, cost planning, and measurement of economic
performance measurement.
A bookkeeper can handle basic accounting needs, but a Certified
Public Accountant (CPA) should be utilized for larger or more advanced
accounting tasks.
Two important types of accounting for businesses are managerial
accounting and cost accounting. Managerial accounting helps
management teams make business decisions, while cost accounting
helps business owners decide how much a product should cost.
Professional accountants follow a set of standards known as the
Generally Accepted Accounting Principles (GAAP) when preparing
financial statements.

Accounting

How Accounting Works


Accounting is one of the key functions of almost any business. It may be
handled by a bookkeeper or an accountant at a small firm, or by sizable finance
departments with dozens of employees at larger companies. The reports
generated by various streams of accounting, such as cost accounting and
managerial accounting, are invaluable in helping management make informed
business decisions. 

The financial statements that summarize a large company's operations,


financial position, and cash flows over a particular period are concise and
consolidated reports based on thousands of individual financial transactions.
As a result, all accounting designations are the culmination of years of study
and rigorous examinations combined with a minimum number of years of
practical accounting experience. [1]
While basic accounting functions can be handled by a bookkeeper, advanced
accounting is typically handled by qualified accountants who possess
designations such as Certified Public Accountant (CPA) or Certified
Management Accountant (CMA) in the United States. [2] [3] In Canada, the three
legacy designations—the Chartered Accountant (CA), Certified General
Accountant (CGA), and Certified Management Accountant (CMA)—have been
unified under the Chartered Professional Accountant (CPA) designation. [4]


Important: The Alliance for Responsible Professional Licensing
(ARPL) was formed in August 2019 in response to a series of state
deregulatory proposals making the requirements to become a CPA
more lenient. The ARPL is a coalition of various advanced
professional groups including engineers, accountants, and
architects. [5]

Types of Accounting
Financial Accounting
Financial accounting refers to the processes used to generate interim and
annual financial statements. The results of all financial transactions that occur
during an accounting period are summarized into the balance sheet, income
statement, and cash flow statement. The financial statements of most
companies are audited annually by an external CPA firm. For some, such as
publicly-traded companies, audits are a legal requirement. [6] However, lenders
also typically require the results of an external audit annually as part of their
debt covenants. Therefore, most companies will have annual audits for one
reason or another.

Managerial Accounting 
Managerial accounting uses much of the same data as financial accounting, but
it organizes and utilizes information in different ways. Namely, in managerial
accounting, an accountant generates monthly or quarterly reports that a
business's management team can use to make decisions about how the
business operates. Managerial accounting also encompasses many other facets
of accounting, including budgeting, forecasting, and various financial analysis
tools. Essentially, any information that may be useful to management falls
underneath this umbrella.

Cost Accounting
Just as managerial accounting helps businesses make decisions about
management, cost accounting helps businesses make decisions about costing.
Essentially, cost accounting considers all of the costs related to producing a
product. Analysts, managers, business owners, and accountants use this
information to determine what their products should cost. In cost accounting,
money is cast as an economic factor in production, whereas in financial
accounting, money is considered to be a measure of a company's economic
performance.

Requirements for Accounting 


In most cases, accountants use generally accepted accounting principles (GAAP)
when preparing financial statements in the U.S. GAAP is a set of standards and
principles designed to improve the comparability and consistency of financial
reporting across industries. Its standards are based on double-entry
accounting, a method in which every accounting transaction is entered as both
a debit and credit in two separate general ledger accounts that will roll up into
the balance sheet and income statement. [7]

In most other countries, a set of standards governed by the International


Accounting Standards Board named the International Financial Reporting
Standards (IFRS) is used. [8]

Example of Accounting
To illustrate double-entry accounting, imagine a business sends an invoice to
one of its clients. An accountant using the double-entry method records a debit
to accounts receivables, which flows through to the balance sheet, and a credit
to sales revenue, which flows through to the income statement.

When the client pays the invoice, the accountant credits accounts receivables
and debits cash. Double-entry accounting is also called balancing the books, as
all of the accounting entries are balanced against each other. If the entries
aren't balanced, the accountant knows there must be a mistake somewhere in
the general ledger.

History of Accounting
The history of accounting has been around almost as long as money itself.
Accounting history dates back to ancient civilizations in Mesopotamia, Egypt,
and Babylon. For example, during the Roman Empire, the government had
detailed records of its finances. [9] However, modern accounting as a profession
has only been around since the early 19th century.

Luca Pacioli is considered "The Father of Accounting and Bookkeeping" due to


his contributions to the development of accounting as a profession. An Italian
mathematician and friend of Leonardo da Vinci, Pacioli published a book on the
double-entry system of bookkeeping in 1494. [10]

By 1880, the modern profession of accounting was fully formed and recognized
by the Institute of Chartered Accountants in England and Wales. [11] This
institute created many of the systems by which accountants practice today. The
formation of the institute occurred in large part due to the Industrial
Revolution. Merchants not only needed to track their records but sought to
avoid bankruptcy as well.

What Are the Responsibilities of an Accountant?


Accountants help businesses maintain accurate and timely records of their
finances. Accountants are responsible for maintaining records of a company’s
daily transactions and compiling those transactions into financial statements
such as the balance sheet, income statement, and statement of cash flows.
Accountants also provide other services, such as performing periodic audits or
preparing ad-hoc management reports.

What Skills Are Required for Accounting?


Accountants hail from a wide variety of backgrounds. Generally speaking,
however, attention to detail is a key component in accountancy, since
accountants must be able to diagnose and correct subtle errors or
discrepancies in a company’s accounts. The ability to think logically is also
essential, to help with problem-solving. Mathematical skills are helpful but are
less important than in previous generations due to the wide availability of
computers and calculators.

Why Is Accounting Important for Investors?


The work performed by accountants is at the heart of modern financial markets.
Without accounting, investors would be unable to rely on timely or accurate
financial information, and companies’ executives would lack the transparency
needed to manage risks or plan projects. Regulators also rely on accountants
for critical functions such as providing auditors’ opinions on companies’ annual
10-K filings. In short, although accounting is sometimes overlooked, it is
absolutely critical for the smooth functioning of modern finance.

ARTICLE SOURCES

PART OF

Guide to Accounting Guide

CURRENTLY READING UP NEXT

Accounting Definition What Is the Accounting What


Equation?

1 of 51 2 of 51 3 of 51

Related Terms
How General Ledgers Work
A general ledger is the record-keeping system for a company’s financial data, with debit
and credit account records validated by a trial balance.
more

Financial Accounting
Financial accounting is the process of recording, summarizing and reporting the myriad
of a company's transactions to provide an accurate picture of its financial position.
more

Managerial Accounting Definition


Managerial accounting is the practice of analyzing and communicating financial data to
managers, who use the information to make business decisions.
more

Administrative Accounting
Administrative accounting handles and reports internal factors and figures that influence
decision making, operational control and managerial planning. more

Certified Public Accountant (CPA)


A certified public accountant (CPA) is a designation given to those who meet education
and experience requirements and pass an exam.
more

How Double Entry Works


Double entry is an accounting term stating that every financial transaction has equal and
opposite effects in at least two different accounts.
more

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ACCOUNTING
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Making?

CORPORATE FINANCE & ACCOUNTING


Learn About the 8 Important Steps in the
Accounting Cycle

ACCOUNTING
How Did the Field of Accounting Evolve?
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The double-entry accounting system enhances accuracy by recording each financial transaction as both a debit and a credit in two separate accounts, ensuring that the accounting equation (Assets = Liabilities + Equity) remains balanced . This system facilitates accurate tracking of a company's financial position by matching debit and credit entries in the ledger, making discrepancies and errors easier to identify . If the entries do not balance, it indicates an error somewhere in the transactions, prompting further investigation to correct the ledger. This method, also known as "balancing the books," forms a reliable framework for maintaining financial accuracy and accountability .

Financial accounting focuses on creating interim and annual financial statements like the balance sheet, income statement, and cash flow statement, which summarize a company's overall transactions to provide an accurate picture of its financial position . These statements are primarily used by external parties, such as regulators and investors, to assess the company's performance . In contrast, managerial accounting is concerned with providing information for internal use by management to make informed business decisions . It involves creating detailed reports and analyses for specific business functions, facilitating budgeting, forecasting, and operational decision-making . This distinction impacts decision-making by allowing managers to focus on specific areas for improvement through managerial accounting, while financial accounting ensures compliance and transparency for external assessments.

Luca Pacioli, an Italian mathematician and friend of Leonardo da Vinci, is significant for publishing a book on the double-entry system of bookkeeping in 1494 . His work laid the foundation for modern accounting practices by formalizing this method, wherein every financial transaction is recorded in two separate accounts as both a debit and credit . This concept is crucial for accurate financial reporting and is still the basis of accounting today, ensuring that every entry is balanced and discrepancies can be identified easily . Pacioli's contributions helped transform accounting from basic record-keeping to a structured and systematic profession.

Cost accounting plays a crucial role in determining product pricing by analyzing all costs associated with the production of goods, allowing businesses to set prices that cover costs and achieve profitability . It evaluates both direct costs (like raw materials) and indirect costs (such as overhead) related to production, providing detailed insights necessary for pricing strategies. Unlike financial accounting, which views money as a measure of overall company performance and complies with accounting standards like GAAP , cost accounting focuses specifically on internal business processes and cost management to support operational decisions, such as setting competitive and profitable product prices . This distinction allows for targeted cost control and informed pricing strategies.

GAAP provides a framework of accounting standards and principles that ensures consistency in financial reporting . By utilizing the double-entry accounting system, GAAP ensures accuracy in balancing entries, thereby reducing errors . Requiring companies to follow these standards enhances reliability as financial statements must meet specific criteria for transparency and accuracy. This uniformity allows stakeholders to compare financial performances between companies within the same industry or across different industries, aiding investors and regulators in making informed decisions and assessments . The use of standards like GAAP is crucial in maintaining a level of trust and reliability in financial reports across various sectors.

The Alliance for Responsible Professional Licensing (ARPL) is a coalition formed to advocate for rigorous professional licensing standards across various advanced fields, including accounting . Established in response to deregulatory proposals that sought to make CPA requirements more lenient, the ARPL aims to ensure high standards in professional licensing. For the accounting profession, this involves upholding the educational, examination, and experience requirements necessary to become a Certified Public Accountant (CPA). By promoting these standards, the ARPL plays a crucial role in maintaining the integrity, competence, and trust in the accounting profession, ensuring that public interest is safeguarded through qualified, ethical practice.

The Industrial Revolution significantly impacted the evolution of modern accounting by necessitating the development of standardized accounting practices as businesses grew in scale and complexity. As merchants and businesses expanded during the Industrial Revolution, the need to keep detailed financial records to manage operations and avoid bankruptcy became paramount . This led to the formation of institutions like the Institute of Chartered Accountants in England and Wales, which standardized accounting practices by establishing systems and protocols. These changes were crucial in laying the foundation for modern accounting as a recognized profession, providing a framework to address the complex financial needs of industrialized businesses .

Managerial accounting facilitates operational control and decision-making by providing detailed analytics tailored to internal management needs. Techniques such as budgeting, forecasting, and variance analysis allow managers to monitor performance against goals, adjust operational plans, and anticipate future financial conditions . Managerial accounting aggregates financial and non-financial data, offering insights on cost behavior, operational efficiencies, and performance metrics, thus enabling precise cost control and resource allocation. The generation of detailed reports and the use of financial analysis tools empower management teams to make informed, strategic decisions that align with corporate objectives and ultimately enhance a company's competitiveness and performance .

Regulations mandating annual audits for publicly-traded companies enhance financial transparency by ensuring that financial statements are independently verified for accuracy and compliance with accounting standards . These audits confirm the validity of a company's reported financial data, revealing true performance and financial health to investors. By providing a layer of scrutiny from an external CPA firm, audits mitigate the risk of fraudulent reporting and reassure stakeholders about the company's management practices . As a result, investor confidence is bolstered because stakeholders can trust the integrity of the financial reports on which they base their investment decisions, contributing to more stable financial markets.

Companies might choose to have their financial statements audited by external CPA firms to enhance credibility and reliability with stakeholders even when not legally required . External audits serve as an independent verification of a company's financial health and compliance with accounting standards like GAAP, which can boost confidence among investors, creditors, and potential partners. Additionally, lenders often require external audits as part of debt covenants, ensuring the financial integrity of the business . The audits can also uncover internal weaknesses or errors, allowing companies to improve their financial practices and reduce risks, which ultimately supports better decision-making and strategy development.

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