HR Department [Link].
HR Processes Matrix
Sub Processes
Job Analysis,Description & Specification
HR PROCESSES
Set Standard Job Description
(I)
Job Description & Specification
Comparison Take corrective Actions & Assign Standard Job Des.
Received Manpower Requirement from diff deptt. Position Advertisement/hire consultant
Screening of resumes Call For Interview Job Application Form (II)
Recruitment Process
First HR Round Technical Round Final Hr Round
Issue Offer Letter Reference Check Follow up
Make Office arrangements for new Joinee Submission of all Qualification/Experience Documents by new Joinee Issue Offer to Appointment Letter (III)
Joining Formalities
Employee Data Form Induction Session
Job Delegation
Verification of all nos & other detail provided by New Joinee Intimation of a/c opening & Mail ID generation to concerned deptt.
Necessary Audit Training Programme for New Joinee (IV)
Training & Development
Seminars & Training on reuirement basis for Staff members to update their Knowledge
Set Target\KRAs\ & communicate to New Joinee to facilitate performance Appraisal
Measure & Conduct Performance Appraisal Against the Set Standards/KRAs monthly/quartely (V)
Performance Appraisal
Compare Actual Performance with Standard Performance Identification & Taking corrective Actions
Leave Policy
(VI)
Policy Formulation
Attendance Policy
Employee Recognition & Reward Policy
2 months Prior Notice to Exit
Exit Interview (VII)
Exit Formalities
Issuing Exp letter/Relieving letter Clearance of all office belongings & final Settlement
HR Processes Matrix
Procedures
Analyse Current Job Description
Company Name/logo
Why(?)
To Get current status of present staff utilization at all level & identify incompetent or unutilized workforce To set Targets/KRA/Performance Appraisal/Job enlargement/compensation structure. To find descrepancies To Get more Productive results from the employees,they will be directed to work & performing from very first day
Define Standards Job Description
Compare Current with Standard Assign standard Job Description to existing employees & new joinees at the time of induction.
Disscuss the Manpower Requirement with HR [Link] send request in to the specified format
To hire the right employee at the right place at the right time.
Better to hire consultant for office staff positions & To decrease the Recruitment cost Naukri data search to fill requirement of audit deptt.
Final Hr Round to confirm joining date,exp/qualification documents/reference check
To Make HR effective & to shape candidate's mind for the new job & culture & describing necessary requisitions prior to joining.
Necessary Ref Check
To hire right person at the right job.
Better to take joining within 15-20 days of selection To minimize the declination of candidate in between.
To minimize the declination of candidate.
To maintain the HRIS
Issue Offer to Appointment during Probation period
Cover all about company,policies,General Job Description,introduction to the staff members
To Sussessful implementation of uniform procedure & policies to all over org.
Job Profile Delegation Immediate after Induction by To better utilization of the staff Technical head of the Deptt. To be Proactive rathe Reactive
Effective formulation & implementation of the Training Programme
To Sussessful implementation of uniform Audit Methodology to all over the org.
First Analyse Training needs & accordingly set training topics & Duration
To Retain Talent in the Org for long term, better productive results & increase in revenue.
Define KRAs/Targets for the particular period or before Audit (Time,Resource,Budget)
To Facilitate Performance Appraisal & decrease per audit time & cost & increase
Set Measurement tools & Conduct performance appraisal after every audit or after particular period
To identify one's potential.
Compare
Discuss one's performance & Recognize one's potential & accordingly take corrective actions to minimize discrepancies
To increase one's performance level.
Formulate employee friendly & effective leave policy To encourages its Employees to take & Implementation break from work as this provides for a healthy and efficient staff. Formation of employee friendly Attendance policy(flexible working hours) & Effective Implementation of the policy Formulation & Implementation To increase productivity & maintain discipline
To motivate employee & minimize attrition level.
Intimation to HR Deptt in written form
To get intimation about one's leaving & hire new employee to avoid loss of productivity. To get feedback.
Formulate Exit Interview Form Issue Exp letter on last working day
Intimation to Admin Deptt for Clearance
Issue Offer to Appointment during Probation period
Cover all about company,policies,General Job Description,introduction to the staff members Job Profile Delegation Immediate after Induction by Technical head of the Deptt.
