Xerox® XML Configuration

Editor for Print Drivers

Customer Tip
© 2023 Xerox Corporation. All rights reserved. Xerox®, AltaLink® and VersaLink® are trademarks of
Xerox Corporation in the United States and/or other countries. BR29829
Other company trademarks are also acknowledged.
Dc11cc0474 Document Version: 38 (June 2023).
Preface

The Xerox® XML Configuration Editor provides administrators with a convenient way to visually
manage defaults in Xerox® print drivers. The editor can configure a predetermined set of defaults
supported by both Xerox® V3 and V4 print drivers.
These setting are saved in a [Link] file. The print drivers read the file during
printer creation and set feature defaults accordingly. The print drivers also periodically read the
XML file and apply any changes to defaults. This allows administrators to update defaults after
printers are installed.
Administrators can use the Xerox® XML Configuration Editor to deploy defaults to printers in
common network print environments such as Citrix®, Microsoft® Point and Print, and the Xerox®
Workplace Cloud.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip i

Contents

Preface ................................................................................................................................................i

New for XML Editor v3.7.95 ..............................................................................................................1

Prerequisites/Assumptions .............................................................................................................2

Default Types .....................................................................................................................................3

Main XML Editor Window .................................................................................................................4

Properties Window ............................................................................................................................7

Editing Configuration Settings for Multiple Selected Printer Models or Printer Queues ..........8

List of Features and Values .............................................................................................................9

Creating the Registry Entry ...........................................................................................................12

Deploying the Registry Entry and Configuration File .................................................................13

Deployment for Windows Client Only Printers ..................................................................................13
Deployment in Microsoft® Point and Print .........................................................................................13
Deployment in Citrix® Environments .................................................................................................14

V3 Print Driver Considerations ......................................................................................................16

V4 Print Driver Considerations ......................................................................................................18

XML Defaults Example....................................................................................................................19

Common Questions Regarding CacheExpirationInMinutes.......................................................22

Xerox® XML Configuration Editor for Print Drivers – Customer Tip ii

New for XML Editor v3.7.95

• Xerox internal defects were resolved for Adaptive Learning

• Added the ability to close the “About” window
• The EULA was updated

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 1

Prerequisites/Assumptions

• The new version of the editor (v3.7.95) was released in conjunction with the Xerox® Windows v3
Print Driver version [Link]

• You may confirm the version of XML editor you are using by clicking on the Xerox ® Logo within
the application. Although this editor can be used with older releases, not all features are
supported.

• To run this application, the workstation must include Microsoft ® .NET Framework version
4.0.30319 or greater.

• This document assumes that the user has successfully run the installer to extract the executable
and placed it in a known location.

• The software is available at the following link: [Link]

printer-driver/file-download/[Link]?contentId=116479

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 2

Default Types

Some features in the Xerox® XML Configuration Editor support three different types of defaults.
These default types allow administrators to control when or if users are allowed to override defaults
set with the editor. The default types are:

Enforced Settings
Enforced settings allow an administrator to supply a default value that cannot be overridden by
users. Users/Admins cannot change the default within Printing Defaults or Printing Preferences.
When printing, users are unable to change the feature’s value from the Enforced Setting.
For example, if Output Color is set to Black and White as an Enforced Setting then users will not be
able to select Color when they print from an application.
Enforced Defaults
Enforced defaults allow an administrator to supply a default value that cannot be overridden by
Users/Admins within a print queue’s Printing Preferences/Printing Defaults. The user can still
change the value of an Enforced Default when printing.
Using the same example, if Output Color is set to Black and White as an Enforced Default then
users cannot change the default value back to color. Users can choose to print in color, but they
must select color at print time.
Standard Defaults (Listed as Default in pull-down menu)
Standard defaults allow an administrator to supply a default value defined as recommended.
Users/Admins may override Standard Defaults by specifying their own default value in Printing
Preferences. They may also change the value when printing. Users/Admins cannot override
Standard Defaults in Printer Properties/Printing Defaults. This is the least restrictive setting.
If Output Color is set to Black and White as a Standard Default, then users will be able to change
the default value back to color. They must do so in Settings. Found under Printers and
Scanners\<printer name>\Printing Preferences. They may also choose to print in color by selecting
it when they print.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 3

Main XML Editor Window

Add New Printer

Invokes the XML Properties dialog allowing the user to define one or more new printer
models\queues and their configuration settings. Newly created printer configurations will be
appended to the list as shown above.
Search
Allows a user to enter text for the purpose of filtering the list of configurations to show only those
configurations that have the specified text. The search text will be matched against printer
model\queue names in the list as well as any of the settings displayed in the list. Search terms are
separated by spaces. The filtering is performed when the <Enter> key is pressed within this text
box. Matches are only identified if all search terms are present in the configuration list item.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 4

Printer Model Name or Print Queue Name
The name can be a specific printer model or printer queue. It may contain any number of wildcard
‘*’ characters so it can match multiple printer models or printer queues with a similar name. A
printer queue name can be no more than 220 characters long. The tool supports creating a printer
model and printer queue with the same name.

Configuration Settings
These are the settings that are associated with the printer model/queue.
If two or more configurations apply to a printer model or a printer queue, then the configuration
settings encountered first in the list will override any configuration settings lower in the list.
If a printer queue and printer model have the same name, the printer queue configuration settings
take priority over the printer model configuration settings.

"Conflicting settings" are gray instead of black. These conflicting settings should be addressed by
the user using one of the following methods:
• Reordering the items in the list.
• Changing or adding printer model\queue configurations.
• Doing nothing with the realization that some settings may not be applied to configurations.

In the above image the Xerox AltaLink* Color-Default setting conflicts with the Xerox*' Black and
White – Default setting. Since Xerox AltaLink* appears higher in the list the Xerox ® AltaLink
devices will have the default value of color instead of the default value of black and white.
Consequently, if Xerox* was moved up to the top of the list then Xerox® AltaLink devices will now
default to black and white instead of color.
Model Configuration Menu
Contains selections allowing a user to edit, delete, or move items in the list.
Edit
While individual configurations can be edited in the XML Properties dialog simply by double-clicking
on an item in the list, this menu selection is the only way to edit multiple selected items
simultaneously. It can be used for single selections as well. Multiple selection of items in the list is
done by holding down the [Ctrl] key and selecting the desired model configurations.
Delete
This is used to permanently remove configurations from the list. It can be done for single selections
as well as multiple selections. Multiple selection of items in the list is done by holding down the
[Ctrl] key and selecting the desired configurations. The [Delete] key serves the same purpose.
Move Selections
Allows a user to move printer model/queue configurations up and down in priority. In the event of
conflicting settings, items higher in the list take precedence over items lower in the list. This works
only for single items and multiple select items as long as they are continuous (i.e. no unselected
model configurations in between). Otherwise, the move selections are disabled.
New
Clears the current list of printer model/queue configurations and prompts to save, if any changes
have been made. It also clears the current configuration file path.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 5

Load
Loads an existing configuration file. If a file has already been loaded the user will be prompted to
save the current file before the new one is loaded.
Configuration File Path
Path of the most recently loaded/saved configuration file.
Save
Creates a common configuration file with the current values. The driver requires that the commonly
used configuration file is named “[Link]”. XML configuration will not work
correctly if the name of the [Link] file is changed.
Note: To address the possible desire to define multiple configuration files (example: for different
departments or office locations; not for individual print models), each file would need to reside in a
different folder.
About
Clicking on the red Xerox® Banner opens an “About” window that includes copyright and editor
software version number.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 6

Properties Window

The following image shows the XML Properties dialog as it appears after the user selects the “Add
New Printer” button or has chosen a single printer model/queue configuration to edit. Within this
dialog the user can add/edit/remove configuration settings for a printer model/queue.

Printer Model\Printer Queue Dropdown & Name Text Box

When creating a new configuration, the admin selects either Printer Model or Printer Queue to
configure. The ‘name’ text box is empty when adding a new printer configuration. It displays the
currently selected printer model\queue’s name when editing an existing configuration. In the ‘name’
text box the user can:
• Rename an existing printer model/printer queue
• Enter one or more new printer model/printer queue names, separated by semicolons (;) or
commas (,).
Note: When adding additional printer models or queues to an existing printer model or queue the
XML Editor treats these additions as new configurations and will add them to the bottom of the
configuration list. The original edited printer model/queue will retain its order in the list.
Setting Restrictions
If a feature has two dropdown lists as part of their configuration selection the first dropdown
displays the values available to be configured for the feature. The second dropdown allows the
user to determine what restrictions are placed on that feature. The restriction values are: “Default”,
“Enforced Default” or “Enforced Setting”. Not all settings have a restriction type.
Features Not Configured
Features that are not configured are indicated by two dashes (--).

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 7

Editing Configuration Settings for Multiple Selected
Printer Models or Printer Queues

The following image shows the Properties dialog as it appears when the user has selected multiple
printer models to edit. Within this dialog, the user can add/edit configuration settings that will affect
all selected printer models\printer queues.

Printer Models or Printer Queues

When editing multiple printer model\printer queue configurations, the selected printer models are
displayed. Here multiple printer models\queue names will be separated by the “;” character. The
name field is read-only.
Settings That are the Same Between Selected Printer Models\Printer Queues
Settings that are the same between all selected printer model\printer queue configurations will have
the current value displayed. Any changes made to these settings will apply to all selected printer
model\printer queue configurations.
Settings That Differ from Selected Printer Models\Printer Queues
Settings that differ between selected printer models\printer queues are displayed without a value in
the drop down. This signifies that each printer model\printer queue configuration will retain its
original value unless the user changes the setting. All selected printer model\printer queue
configurations will be set to the new value.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 8

 List of Features and Values

Important: Features delineated with (v3) are not applicable to the Xerox® V4 Print Drivers and
Xerox® Desktop Print Experience App. Features delineated with (v4) are not applicable to the
Xerox® V3 Print Drivers, including the Xerox® Global Print Driver.
Note: Xerox Pull Print Configuration, (feature #19), only affects the Xerox® Pull Print Driver V3 and
the Xerox® Pull Print Driver V4. The XML Configuration Editor cannot configure any other pull print
solution.
1. Output Color 10. Images Per Page 14. Allowed Job Types
• Color, Black and White • 1, 2, 4, 6, 9, 16 A. Normal Print
• Enabled
2. Enforced Black and White 11. Stapling • Disabled
Synchronization • None, 1 Staple B. Secure Print
• Enabled, Disabled • Enabled
12. Toner Saver/Draft Mode • Disabled
3. Secure Print Only • Off, On C. Delay Print
• Enabled, Disabled • Enabled
13. Job Type • Disabled
4. 2-Sided Printing • Normal Print D. Store File in Folder
• 1-Sided Print • Secure Print • Enabled
• 2-Sided Print • Delay Print • Disabled
• 2-Sided Print, Flip on Short Edge • Store File in Folder E. (v3) Fax
• 2-Sided Any • (v3) Fax • Enabled
• Personal Print • Disabled
5. (v3) Image Compression
• Proof Print / Sample Set F. Personal Print
• Disabled
• Saved Job • Enabled
• Recommended Reduction/Best PQ
• Print With • Disabled
• Good Reduction/Acceptable PQ
• Hold Job G. Proof Print / Sample Set
• Max Reduction • Saved Background Form • Enabled
• Disabled
6. Bi-Directional Communication H. Saved Job
• Disable Job Notification
• Enabled
• Enable Job Notification
• Disabled
• Disable BiDi I. Print With
7. Read Community Name • Enabled
• Disabled
8. (v3) Write Community Name J. Hold Job
• Enabled
9. Job Identification • Disabled
• Disable Job Id K. Saved Background
• Print ID on a Banner Sheet Form
• Print ID in Margins - First Page Only • Enabled
• Print ID in Margins - All Pages • Disabled

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 9

15. (v3) Mask Job Name 17. Feature Support – Saved 20. Print Quality
• Enabled, Disabled Settings • Automatic
• Enabled, Disabled • Enhanced
16. (v3) LDAP Printing • Fast Color
Configuration 18. (v3) TrueType Font • High Quality
A. LDAP Printing Setting • Substitute with Device • High Resolution
• Enabled Font • High Speed
• Disabled • Download as Soft Font • Photo Mode
B. LDAP Printing • Standard
Authentication 19. Xerox Pull Print Configuration • Toner Saver
• None A. Paper Trays
• LDAP Server • 2 Trays 21. Rotate Image 180 Degree
• Domain • 3 Trays Configuration
C. LDAP Printing Prompt • 4 Trays A. Intelligent 180 Degree Rotation
• For Every Job • 5 Trays • Enabled, Disabled
• After Authentication • 6 Trays
Expires • 7 Trays B. Subsequent 180 Degree Rotation -
D. LDAP Printing Expiration Settings
• Never B. Stapler • Enabled, Disabled
• After Every Job • Not Installed
C. Paper Size – Subsequent Rotation
• After User Login • 1 and 2 Stapler Installed
Print Settings
• 1 minute • 1, 2 and 4 Staple Installed
• Short Edge Feed Sizes
• 5 - 45 minutes • All Paper Sizes
(increments by 5 C. Hole Punch Module • A list of individual paper sizes
minutes) • Not Installed
• 1 – 24 Hours • 2 Hole Punch Unit D. Orientation – Subsequent Rotation
(increments by 1 hour) • 2 and 3 Hole Punch Unit Print Settings
E. Primary Host • 2 and 4 Hole Punch Unit • Portrait Pages
• [Entry] • 3 Hole Punch Unit • Landscape Pages
F. Primary Port • 4 Hole Punch Unit • Portrait and Landscape Pages
• 1- 65535
G. Secondary Host D. Booklet Module 22. Share Diagnostic Data
• Enabled, Disabled
• [Entry] • Not Installed, Installed
H. Secondary Port
• 1-65535 E. Productivity Pack
I. Search Directory • Not Installed, Installed
• [Entry]
J. Search Attribute F. Envelope Media
• [Entry] • Disabled, Enabled
K. Return Attribute
• [Entry]

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 10

23. Accounting 24. (v3) ICM Method
A. System • ICM Disabled
• None • ICM Handled by Printer
• Local Accounting
• Xerox Standard Accounting 25. (v4) Xerox Print and Scan
• Xerox Network Accounting Experience
• Charge Print A. Add Printer
B. Mask User ID
• Disabled
• Enabled
• Disabled B. Review And Feedback
C. Mask Billing ID • Disabled
• Enabled
C. Xerox Workflow Central
• Disabled
D. Mask Accounting ID • Disabled
• Enabled
• Disabled 26. (v3) Adaptive Learning
E. Tracking Options (Suggestions)
• Track for All Jobs
• No Tracking • Disabled
• Tracking Only for Color
• Tracking Only for Print
• Tracking Only for Fax
• Tracking Only for Color and Fax
F. Print-Time Prompt
• Enabled
• Disabled
G. Remember Last Entered Codes
• Enabled
• Disabled
H. Accounting Codes
• User ID
• User ID Passcode
• Accounting Type
o Default Group Account
o General Account
o Group Account
• Accounting ID
• Billing ID
• Billing Passcode

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 11

Creating the Registry Entry

Once an administrator has created a common configuration file with the XML Configuration Editor,
they will need to add the registry entry detailed below to their PCs. Xerox® print drivers use this
registry entry to locate the path to the configuration file. Without the registry entry the print drivers
cannot find the configuration file and are unable to apply XML defaults. Both Xerox® V3 and V4
print drivers use the same registry key and entry.

Registry Entry Creation Steps

Caution: Before proceeding with these changes, Xerox highly recommends that the registry be
backed up and the changes be tested in each unique environment prior to rollout. Xerox is not
responsible for any changes you may make to your operating system.
1. Open Registry Editor.
2. Go to the following location within the registry:
[HKEY_LOCAL_MACHINE \Software\Xerox\PrinterDriver\V5.0\]
3. Create a new Key called Configuration. The registry key should now be:
[HKEY_LOCAL_MACHINE \Software\Xerox\PrinterDriver\V5.0\Configuration]
4. Within the Configuration key create a new String Value with the following name:
RepositoryUNCPath.
In the ‘Value data’ field enter a single path to the .xml file’s location. The location may be a
server’s share or local pc’s folder (Example: C:\MyDefaults or \\file-server\shared_folder). This
field does not support the configuration of multiple paths.
Note: The RepositoryUNCPath should not include “[Link]” at the end of it.

5. An optional DWORD Value with the name CacheExpirationInMinutes can also be added to
the Configuration key.
If the CacheExpirationInMinutes key is not created the default is set to 1440 minutes (24
hours).
If the CacheExpirationInMinutes key is set to 0 (zero) the driver will check the
configuration every time printer properties are accessed, which may affect driver response.
Note: Xerox® V4 print drivers do not use CacheExpirationInMinutes.
6. Exit the windows registry.
7. Place the [Link] in the path specificed by RepositoryUNCPath.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 12

Deploying the Registry Entry and Configuration File

The registry entry and configuration file can be deployed in a few ways depending on the print
environment. Here we will detail how to deploy them in the following common print environments.
• Windows Client Only Printers – Here printers are created directly on end user workstations.
No print servers are involved.
• Microsoft Point and Print – Printers are shared from print server(s) down to end user
workstations (clients).
• Other – Example deploying XML within a Citrix Environment Citrix.

Deployment for Windows Client Only Printers

If you do not use print servers then the registry entry will need to be added to each PC.
[Link] can be placed in a directory on each PC, or in an accessible network
file share. XML defaults are applied to the printers on each PC, and there is no default
propagation.

Deployment in Microsoft® Point and Print

Xerox® V3 and V4 print drivers both support XML defaults in Windows ® Point and Print with print
servers and client workstations. XML defaults are typically applied to the server print queues and
then are propagated to end users’ workstations (client) through Microsoft® Point and Print. Since
the clients receive defaults from the print server, end user workstations do not need the registry
entry or configuration file.

Deploying XML defaults for V3 Point and Print printers.

Option 1 - Server-side XML default deployment
In this option XML defaults propagate from printer shares on print server(s) to clients as described
above.
• The XML registry entry must be added to the print server’s registry.
• [Link] can be placed in a local directory on the print server or it can be
placed in a network file share accessible to the print server.
Note - The operating system is responsible for propagating defaults from the print server to
client printer connections. There may be a delay from when defaults are set on the print server
to when they arrive on the client.
Option 2 – Client-side XML default deployment
In this option client print connections read defaults from the [Link] file and not
from the print server. In this option defaults are not propagated from print servers like in option 1.
• The XML registry entry must be added to each client’s registry.
• [Link] can be placed in a local directory on each client or it can be placed in
a network file share accessible to clients.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 13

Deploying XML defaults for V4 Point and Print printers.
Server-side XML default deployment
As with V3 drivers, XML defaults are propagated from the print server to clients.
• The XML registry entry must be added to the print server’s registry.
• [Link] can be placed in a local directory on the print server or it can be
placed in a network file share accessible to the print server.
Note - The operating system is responsible for propagating defaults from the print server to
client printer connections. There may be a delay from when defaults are set on the print server
to when they arrive on the client.
Xerox® V4 print drivers do not support client-side XML default deployment in Point and Print. XML
defaults must be deployed on the print server.

Deployment in Citrix® Environments

Deploying XML Defaults to Citrix® Auto-Created Printers

Important points when setting up XML defaults for Citrix® Auto-Created printers
• XML defaults should be setup on both Citrix® servers and on clients.
• XML defaults should be setup on clients before creating printers.
• XML defaults should be setup on Citrix® XenApp servers before the print drivers are added and
before users log into Citrix® sessions.

Step 1 - Setup XML defaults on each Citrix® server

These steps need to be performed on any Citrix® server that auto-creates Xerox® Printers.
1. Add the ‘Configuration’ key containing RepositoryUNCPath and optionally,
CacheExpirationInMinutes to each server’s registry.
2. Place “[Link]” in the path specified in RepositoryUNCPath.
3. Add the print driver to the Citrix® server.

Step 2 - Setup XML defaults on each client

1. Add the ‘Configuration’ key containing RepositoryUNCPath and optionally,
CacheExpirationInMinutes to each client’s registry.
2. Place “[Link]” in the path specified in RepositoryUNCPath.
a. The “[Link]” file on the client must match the
“[Link]” file on the Citrix® server.
3. Create printers with the print driver.
a. The print driver on the client must match the print driver installed on the Citrix® server.

Deploying XML Defaults to Citrix® Session Printers

Important points when setting up XML defaults for Citrix® Session printers
• XML defaults should be setup on both Citrix® servers and on print servers.
• XML defaults should be setup on print servers before creating printers.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 14

• XML defaults should be setup on Citrix® XenApp servers before the print drivers are added and
before users log into Citrix® sessions.
• XML defaults do not need to be setup on clients if no print drivers are installed on them.

Step 1 - Setup XML defaults on each Citrix® server

1. Add the ‘Configuration’ key containing RepositoryUNCPath and optionally,
CacheExpirationInMinutes to each server’s registry.
2. Place “[Link]” in the path specified in RepositoryUNCPath.
3. Add the print driver to the Citrix® server.

Step 2 - Setup XML defaults on each print server

1. Add the ‘Configuration’ key containing RepositoryUNCPath and optionally,
CacheExpirationInMinutes to the print server’s registry.
2. Place “[Link]” in the path specified in RepositoryUNCPath.
a. The “[Link]” file on the print server must match the
“[Link]” file on the Citrix® server.
3. Create printers with the print driver.
a. The print driver on the print server must match the print driver installed on the Citrix® server.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 15

V3 Print Driver Considerations

This section contains information administrators should consider when deploying XML defaults to
the Xerox® Global Print Driver and the Xerox® Pull Print Driver.

Xerox® Global Print Driver

The Xerox® Global Print Driver determines which XML defaults to apply based on the printer model
it is connected to. If you are using Printer Model to define XML defaults and deploying the Xerox®
Global Print Driver, the Printer Model you use in the editor should correlate with the printer model
the driver is connected to.
For example, say you are deploying Xerox® AltaLink® C8170 printers with the Xerox® Global Print
Driver. In the Xerox XML Editor use a model string like “Xerox AltaLink*”. Do not use the model
string “Xerox Global Print Driver*”.

You can see which printer model the Xerox® Global Print Driver is connected to in the Printer
Properties dialog. To see the printer model: open Settings, then navigate to Printers and
Scanners\<printer name>\Printer Properties. Select the Administration tab. The printer model is
displayed next to Configuration. This is the printer model the Xerox® Global Print Driver will use
when it reads defaults from the XML file.

Xerox® Pull Print Driver

The Xerox® Pull Print Driver does not determine defaults based on the printer model it is
connected to. If you are using Printer Model to define XML defaults use Pull Print Driver as the
model. For example, Xerox Pull Print Driver*”.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 16

Note: The Xerox Pull Print Configuration feature in the XML Configuration Editor only affects the
Xerox® Pull Print Driver V3 and the Xerox® Pull Print Driver V4. The editor cannot configure any
other pull print solution.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 17

V4 Print Driver Considerations

The Xerox® Desktop Print Experience application must be installed for XML Defaults to work with
Xerox® V4 print drivers. The driver cannot read defaults from the XML configuration file without it.
If you are using print servers then the Xerox® Desktop Print Experience application must be
installed each print server and on all clients.
Administrators can deploy the configuration file and the registry entry before or after they install the
Xerox® Desktop Print Experience, but XML defaults will not work until it is installed.
The Xerox® Print and Scan Experience application must be installed to support XML defaults when
printing from Windows® Store applications such as Microsoft® Photos. The Xerox® Print and Scan
Experience can be found in the Microsoft® Store.

Xerox® V4 print drivers do not use the CacheExpirationInMinutes registry entry. Instead, the driver
reads the configuration file on certain OS events.
• User sign in.
• A new printer is created with a Xerox® V4 print driver.
• A new Point and Print connection is made to a V4 printer share.
• A new configuration file is created, or the current file is updated.
• The Xerox® Desktop Print Experience is installed or upgraded.

V4 print drivers use the same registry key as V3 print drivers, HKEY_LOCAL_MACHINE
\Software\Xerox\PrinterDriver\V5.0\Configuration.
Some features in the XML Configuration Editor are not supported by V4 print drivers. The Features
and Values list in this document details which features are unsupported.
• One unsupported feature to note is Job Type - Fax. In
Xerox® V4 print drivers, fax is not a print job type. Instead,
it is a separate feature. As a result, Fax cannot be set as
the default job type or as an allowed job type with the XML
Configuration Editor.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 18

XML Defaults Example

In this section we will demonstrate how to use the XML Editor to set the defaults for a few Xerox
printers. In the XML Editor we have created a [Link] file with the following
configuration settings.

• Here the highest priority configuration setting is Printer Queue *Color. This setting defaults any
printer whose queue name ends in “Color” to Color.
• The next configuration setting is Printer Model Xerox VersaLink*. This setting defaults any
Xerox® VersaLink® printer to Black & White and sets the default job type to Secure Print.
Furthermore, since these are Enforced Defaults end users will not be able to change the default
value in Printing Preferences.
• The * character in each configuration setting is a wildcard. It represents any number of
characters. So, the string Xerox VersaLink* means “Xerox VersaLink” followed by any number
of characters out to the maximum of 220. Effectively this means that the configuration setting
“Xerox VersaLink*” would apply to any Xerox VersaLink® printer model. For example, the
Xerox® VersaLink® C405 and the Xerox® VersaLink® C7030.

As we will see, if a printer is both a Xerox® VersaLink® model and has “Color” at the end of its
queue name then both sets of defaults will be applied. Since *Color has a higher priority than
Xerox VersaLink* the Color default setting will take precedence.

Below are screenshots of what users would see when they print to Xerox® VersaLink® C405
printers that read the [Link] file detailed above. The printer on the left
uses a Xerox® V3 print driver. The printer on the right uses a Xerox® V4 print driver.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 19

The V3 printer is named “Xerox VersaLink C405 V3 PCL6”. The V4 printer has the queue name
“Xerox VersaLink C405 V4 PS”.
• Both printers do not contain the word “Color” at the end of their queue name, so the *Color
default is not applied.
• Both printers are Xerox® VersaLink® models, so the Xerox VersaLink* enforced defaults are
applied, setting Color to Black and White and Job Type to Secure Print.

The next pair of screenshots display what users would see when printing to Xerox® Versalink®
C7030 printers with queue names ending with the word ‘Color’. Both printers are reading the same
[Link] file.

The V3 printer is named “Xerox VersaLink C7030 V3 PCL6 Color”. The V4 printer has the queue
name “Xerox VersaLink C7030 V4 PCL6 Color”.
• Both printers contain the word “Color” at the end of their queue name, so the *Color default is
applied.
• Both printers are Xerox® VersaLink® models, so the Xerox VersaLink* enforced defaults are
also applied. This sets Job Type to Secure Print. However, the *Color default takes
precedence, so drivers are not defaulted to Black and White.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 20

Finally, here are screenshots of what users would see when printing with Xerox® AltaLink® C8170
printers reading the same [Link] file.

The V3 printer is named “Xerox AltaLink C8170 V3 PCL6 Color”. The V4 printer has the queue
name “Xerox AltaLink C8170 V4 PS Color”.
• Both printers contain the word “Color” at the end of their queue name, so the *Color default is
applied.
• Both printers are Xerox® AltaLink® models, so the Xerox VersaLink* enforced defaults are not
applied. As a result, the default Job Type stays on the factory default, Normal Print.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 21

Common Questions Regarding
CacheExpirationInMinutes

Question: Does CacheExpirationInMinutes impact XML when configuring a Xerox® V4 print

drivers?
Answer: The CacheExpirationInMinutes value has no effect on the Xerox® V4 Print Drivers and
Xerox® Desktop Print Experience App.
Question: Is XML invoked every time the Xerox® V3 print driver properties is opened regardless of
if the CacheExpirationInMinutes setting is configured?
Answer: The first time the Xerox® V3 Print Driver reads the [Link] file from the
RepositoryUNCpath it will load all the values from the file and update in the cache. The driver will
read from the cache until the Cache Expiration In Minutes value times out. If the configuration file is
modified prior to the cache expiration, the cache is automatically updated.
Question: Does the “timer” for CacheExpirationInMinutes restart each time the Xerox® V3 Print
Driver is invoked?
Answer: No. Cache expiration time starts when the print dialog is invoked and stores this time in
registry. If the cache is updated in between (due to an update to the configuration file), the
expiration time is initialized again.
Question: Does XML ever run as a background process when configuring the Xerox® V3 Print
Driver?
Answer: No.
Question: Does XML ever run as a background process when configuring the Xerox® V4 Print
Driver?
Answer: Yes, when exiting device properties due to a change in printer model or port. It only runs
for a few seconds.
Question: Why doesn’t the Xerox® V3 Print Driver change settings to default values when the
user accesses Printer Properties and CacheExpirationInMinutes is set to 0?
Answer: Printer Properties hasn’t changed to default values because the
[Link] file hasn’t changed.
The Xerox® V3 Print Driver will apply defaults from the configuration file under two conditions:
1. CacheExpirationInMinutes has expired
2. [Link] has changed
When CacheExpirationInMinutes is set to 0 the Xerox® V3 Print Driver always regards the cache as
expired. Therefore, it checks [Link] to see if it has changed since it was last
read. If the configuration file has changed and the printer is one of the models or queues specified
in the file, then the new defaults are applied to the printer. If [Link] hasn’t
changed then no changes are made to Printer Properties.

Xerox® XML Configuration Editor for Print Drivers – Customer Tip 22