PROJECT QUALITY PLAN (PQP)

PROJECT: Azad Views

LOCATION: New Cairo –Egypt

CLIENT: Tameer

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 TABLE OF CONTENTS
CHAPTER 1 - GENERAL ..................................................................................................................... 4
1.1 INTRODUCTION ............................................................................................................................................ 5
1.2 OBJECTIVES: ................................................................................................................................................ 5
1.3 PURPOSE: ..................................................................................................................................................... 5
1.4 SCOPE ........................................................................................................................................................... 5
Scope of Work: ..................................................................................................................................................... 5
1.5 Abbreviation & Definitions .............................................................................................................................. 6
1.6 PROJECT QUALITY MANAGEMENT SYSTEM ........................................................................................... 7
1.7-STANDARDS: ................................................................................................................................................ 7
CHAPTER 2 - INTRODUCTION TO PROJECT MANAGEMENT SYSTEM AT CMS ........................... 8
2.1 Quality Policy Statement: ............................................................................................................................... 9
2.2 Project Quality Objectives and Continuous Improvement ............................................................................. 9
2.3 Monitoring of Customer Satisfaction ............................................................................................................ 10
2.4 Management Reviews.................................................................................................................................. 10
2.5 Tendering & Post Tender ............................................................................................................................. 11
2.6 Project Management .................................................................................................................................... 11
2.7 Document & Data Control ............................................................................................................................ 20
2.8 Procurement & Purchasing .......................................................................................................................... 21
2.9 Material Control ............................................................................................................................................ 22
2.10 Quality Assurance / Quality Control Processes ......................................................................................... 23
2.11 Administration & Human Resources .......................................................................................................... 27
2.12 Guarantee: ................................................................................................................................................. 27
2.13 Health, Safety & Environmental (HSE) ...................................................................................................... 28
2.14 Project Meetings ........................................................................................................................................ 28
2.15 Organizational Knowledge ......................................................................................................................... 29
CHAPTER 3 - PROJECT INFORMATION AND PROJECT DEFINABLE FEATURES OF WORK ..... 30
3.1 Project Information ....................................................................................................................................... 31
3.2 Project Definable Features of Work ............................................................................................................. 31
CHAPTER 4 - PROJECT ORGANIZATION STRUCTURE................................................................. 32
4.1 PROJECT ORGANISATION CHART .......................................................................................................... 33
4.2 PROJECT KEY PERSONNEL ..................................................................................................................... 33
4.4 Job Descriptions of Key Staff ....................................................................................................................... 35
CHAPTER 5: LIST OF METHOD STATEMENTS & ITPS .................................................................. 42

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 5.2 Discipline: Civil Works .................................................................................................................................. 43
CHAPTER 6 - LIST OF CMS PROJECT STANDARD FORMS & LOGS ............................................ 44
6.1 - LIST OF CMS FORMS .............................................................................................................................. 45
6.2- LIST OF CMS Logs: .................................................................................................................................... 45

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CHAPTER 1 - GENERAL

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1.1 INTRODUCTION

This Document relates to all quality matters associated with the construction of Azad Views – Cluster 1A
,1B & 1C (A07 / AP02 / AP08) It shall be implemented to ensure that project requirements for Quality are
being appropriately planned, addressed and to demonstrate how these requirements for Quality will be
met.

This Project quality management plan is consistent with and supplemental to the requirements of the
Employer's Quality System. It is designed to provide a mechanism to tie those generic documents to
specific requirements of the Project.

1.2 OBJECTIVES:

The Objective of this Project Quality Management Plan is to define and design Quality assurance and
quality control requirements and to ensure that all Quality related activities are planned adequately and
implemented to cover all parameters specified for the scope of the works within the contract of
Construction Managements Systems, (CMS) at Azad Views Project at New Cairo – Egypt

1.3 PURPOSE:

This Project Quality Management Plan describes CMS proposed quality management system as
applicable to Azad Views Project at New Cairo – Egypt. This covers the production of all quality related
documents requested by the Customer. This PQP is designed to accomplish and demonstrate.
Achievements and compliance with all contractual, material, equipment and service quality, performance
and workmanship requirement specified by the contract.

1.4 SCOPE

The content of this Project Quality Plan based upon ISO 9001-2015 to define all those activities necessary
to ensure that the engineering, procurement, construction, commissioning and hand-over are as per
specified requirements.

PQP apply to all activities within the of Construction Managements Systems, (CMS) scope of work for the
Azad Views Project.

The PQP is to be implemented by all CMS Project employees and subcontractors and suppliers. The PQP
shall therefore be distributed as a controlled document to required CMS personnel and subcontractors
and suppliers by Document Control.

Scope of Work:

 Civil: Earth Work Cast in Place Concrete, Thermal and Moisture Protection
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  Architecture Scope: Masonry
1.5 Abbreviation & Definitions

Client AZAD VIEWS Real Estate company.

Owner Rep. Atrium Project management -APM

Contract Azad Views

PQP Project quality plan

QMS Quality management system

Method Statement Method statement is a document detailing how a particular process will be carried
(MS) out. It should detail the possible dangers/risks associated with your particular part
of the project and the methods of control to be established, to show how the work
will be managed safely and ensure required Quality is attained.

Inspection and Test Inspection & Test Plan is a document made by Manufacturer / Subcontractor or
Plan (ITP) Contractor to describe the requirements of the quality control activities, Inspection
& Test items during construction phase, reference documents, required
acceptance criteria, certifying or verifying documents, and inspection parties
involve; it's all for assure that the product will be built in accordance with project
specifications, code & standard requirements, and meet local government
regulations.

CMS Construction Managements Systems

RFI Request for information

IR Inspection request

NCR Nonconformance report

CAR Corrective action requests

CPS Contract Package Specification

DCR Design Change Request

FCR Filed Change Request

KPI Key Performance Indicator

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 MCS Master Calibration Schedule

MIR Material inspection request

MRR Material Receiving Report

PCP Project Commissioning Plan

PEP Project Execution Plan

HSEP Health and Safety Plan

1.6 PROJECT QUALITY MANAGEMENT SYSTEM

The Project Quality Management System is well defined in the standard procedures manuals adhering to
the requirements of ISO 9001:2015 Quality Management Systems - Requirements. Method Statements
(MS), Inspection and Test Plan (ITP), Checklists shall be prepared and submitted for approval of
Supervision Consultant as per established Method Statement Schedule.

1.7-STANDARDS:

ISO 9001:2015 Quality Management systems – Requirements

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CHAPTER 2 - INTRODUCTION TO PROJECT MANAGEMENT
SYSTEM AT CMS

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2.1 Quality Policy Statement:

The quality policy statement is to ensure a totally customer driven approach that meets or exceeds
customer expectations through effective management and performance, excellent coordination, increased
productivity and greater focus on business objectives which include the following:

- Aim to achieve best practice.

- Ensure improved customer satisfaction and relationships.
- Deliver a better than expected product where possible.
- The project aims to continuously improve its performance by effective involvement of all levels of
staff, providing staff with the training, techniques and authority needed to identify and resolve
problems and by the establishment, monitoring and periodic review of objectives in relevant areas.
- Minimizing risks associated in the construction processes by conducting set of preventive actions
and increasing project’s opportunities.
2.2 Project Quality Objectives and Continuous Improvement

CMS’S Quality Objectives are established; the project team shall set their objectives in-line with CMS’S
current quality objectives. Data shall be captured towards monitoring of the objectives and analyzed
periodically.

Corrective actions shall be taken and analyzed when there is a failure to meet defined objectives. Thus,
the Project team will constantly be spurred on for continuous improvement. The objectives shall be
reviewed periodically (yearly) and modified if necessary. The integrity of Quality Management System is
compared and maintained with requirements of international standards when changes to quality
management system are planned and implemented.

The following Quality Objectives are currently set;

- Monitor productivity for selected activities or work package (Earthwork, Concrete, Thermal and
Moisture Protection & Masonry) and try to attain / improve upon the defined target productivity.
- Re-submit Code C (Revise & Resubmit) and R (rejected) shop drawings to be resubmitted after
reviewing and cover consultant comments.
- Finalize agreed action to close NCR with consultant within in 7 days from the date of receipt.
- Ensure the approval rate of work inspection requests (IR) to a minimum of 95%.
- Ensure the approval rate of material inspection requests (MIR) to a minimum of 95%.
- Ensure submittals approval: 1st time >85%, 2nd time >95%, 3rd time 100%.
- Ensure first and foremost that the work is carried out safely.
- Provide a well-defined organization with a clear definition of responsibility.
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 - Compile a comprehensive written Procedural System to ensure all work instructions are clear, job
descriptions and responsibilities are well defined, and that all activities and actions are carried out
and in an auditable manner.
- Ensure that the correct documents and drawings are distributed to all involved.
- Ensure the contract specifications are met.
- Ensure that procedures pre-empt potential errors and misunderstandings in documents, materials
or construction.
- Ensure that the most economical, safe and sure construction methods are adopted;
- Have a system to control non-conformances, should such arise, and implement requisite corrective
and preventive actions.
- Implement a Quality System conforming to / asserting these goals.
2.3 Monitoring of Customer Satisfaction

Construction Managements Systems CMS shall send customer satisfaction questionnaires periodically,
as per CMS’S standard process Customer satisfaction & Complaints in order to assess and monitor the
level of Customer satisfaction. Comments, suggestions, criticisms received from the Customer shall be
analyzed by the CMS’s quality department and project team towards performance improvement.
Correction and Preventive actions as necessary shall be taken.

2.4 Management Reviews

The following aspects of the project shall be discussed at Management Review Meetings held on a
minimum twice annually. The items discussed at the meeting shall be:

- Action points raised at the last Management Review Meeting

- Results of audits
- Customer satisfaction
- Corrective/preventive actions and proposed improvements/enhancements to the Project Quality
Management System
- Supplier/Subcontractor performance (periodic assessment)
- Identification/review of staff training needs
- Review the achievement of the Project's stated policy and objectives
- Available & required resources for the processes
Minutes shall be taken and circulated to all attendees. Action points raised shall be followed up by
staff of the Project.

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2.5 Tendering & Post Tender

The Project manager shall receive the following in order to ensure adequate information of tender
documentation:
 All relevant tender documents filed in accordance with the structured estimation filing system
defined in the tendering procedure
 Logs of all client/consultant correspondence at the tender stage (circulars).
 Issued for Construction (IFC) Drawings
2.6 Project Management

2.6.1 Contract Handover & Construction Kickoff meeting within CMS

A Contract Handover / Construction kickoff meeting shall be held between Tender, Commercial, Planning
& Cost control, and Procurement departments and the nominated Project manager and / or Construction
manager of CMS to discuss key issues, some of which are:

 Project scope of work

 Contract program & project milestones (if any)
 Budgetary discussion and related precautions
 Major subcontractors & suppliers selection
 Quality concerns (if any)
 Resources (manpower, material, machines, management, monetary issues)
 Highlights of Contract requirements and special conditions of Contract
 Proposed organization chart, staffing and their qualifications
At the meeting, the Project manager shall receive a complete set of Tender and Contract documents
related to the Project as well as CMS’s quality management system, QMS.

2.6.2 Submission of Project Quality Plan

This Project quality Plan has been prepared in accordance with project specific requirements and to be
submitted to the Client/Consultant before work commences. This issue of the Project quality management
Plan will be sufficient to control all planned activities for the duration of the project. The Quality Plan
focused to the Project specific and includes:

 Quality Policy Statement approved by the Top Management;

 Overview of Quality Management System for the Project in line with ISO 9001:2015 standard;
 The Scope of the Project and principal parties involved;

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  The Project Organization Chart.
 Job Descriptions of key staff at site along with specific allocation of responsibilities and authorities;
 Project administration issues, procedure for correspondence to/from the Project, Schedule of
Meetings planned held by the Project;
 Schedule of method statements applicable to the Project
 A list of Inspection and test plans applicable to the Project.
This Project specific quality plan includes all activities of overall management function that determine the
quality policy, objectives, responsibilities and implements them by means of quality planning, quality
assurance, quality control and quality improvement, within quality management system.

This Quality Plan will be updated as and when required. Changes shall be submitted time to time, and will
cover the full scope of work under this Contract. This Project Quality Plan incorporates Shop drawings,
procurement, construction, commissioning and all other relevant activities required by the Contract. This
plan is prepared incorporating quality assurance methods referring to quality control procedures of which
the comprehensive list is attached to this Project Quality Management Plan.

2.6.3 Mobilization & Startup of the Project

The Project shall be mobilized effectively and in a coordinated manner in accordance with the steps
outlined in the Project Mobilization/Startup procedure. A comprehensive mobilization checklist is available
to guide the Project Manager through the mobilization process. A mobilization schedule developed will
assist the Project towards a timely mobilization effort.

2.6.4 Progress Reporting

The Project work Progress shall be reported as determined by the Project. The approved schedule shall
be updated with actual executed information and submit in the form of periodic reports. Daily, Weekly, and
Monthly Progress Reports which will be Review and confirmed by the Project manager, Technical office
manager and Planning Engineer

Reports shall be submitted as outlined below:

A. Daily Reports
Daily Report shall be submitted on daily basis complying with the project specification requirements. The
following items shall be included on the daily report as a minimum and as applicable;

 Weather Details
 Labor work force on site in number with allocation;

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  Brief description of day's activities and their progress along with sketches &photos (with date
stamped);
 Major construction equipment deployed at site;
 Details of materials delivered (major permanent items) at site;
 Safety & QA/QC highlights
B. Weekly Report

Weekly Report shall be submitted on designated day of each week (Saturday) or as agreed in the kickoff
meeting. The weekly reports shall include as a minimum, updates of actual progress information, actual
utilization of manpower and construction equipment, and status of submissions.

The following information shall be described in the weekly report;

- Cover page of the report with the information mentioned in project specification
- The first page of the report shall be the content page and shall have following sections
- Section 1: Executive Summary
- Section 2: Updated Construction Schedule.
- Section 3: Updated Cost Loaded Schedule- Histogram & S curves (work-in-place)
- Section 4: Contractors Submittal Status Report (Outstanding only)
- Section 5: Contractors Procurement Status Report (Outstanding only)
- Section 6: Status of instructions / information request (Outstanding only)
- Section 7: Performance indicators.
- Section 8: HSE Report
- Section 9: QA/QC Report
- Section 10: Progress Photos (with date stamped).
C. Monthly Reports

Monthly Report shall be prepared each month for submission on the first day of 1st day of each month for
the previous month or as directed by Client Project Manager complying with the project specification.

The cut-off date for this report shall be the last day of the month. The Monthly Report shall be an update
of the actual information compared against the tin the Schedule of Works. The following information shall
be described in the monthly report;

Project Description
Cover page of the report with the information mentioned in project specification
The first page of the report shall be the content page and shall have following sections
Section 1: Executive Summary

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Section 2: Updated Construction Schedule
Section 3: Updated Cost Loaded Schedule- Histogram & S curves (work-in-place)
Section 4: Contractors Submittal Status Report
Section 5: Contractors Procurement Status Report
Section 6: Status of Instructions & Information Requests
Section 7: Updated Manpower Schedule and Equipment Schedules (Histogram& S Curve)
Section 8: Updated Manpower Weighted Progress of work (including 'S' Curve)
Section 9: Updated Critical Indicators
Section 10: HSE Report
Section 11 : QA/QC Report
Section 12: Financial/ Cost Reports
Section 13: Progress Photos (with date stamped)
2.6.5 Project Planning and Scheduling Activities

The planning and scheduling activities for the Project will be carefully planned to cover the construction
and post construction & Project closeout stages. Schedules/planning activities include the following:

- Baseline program
- Cash Flow
- Manpower/Labor Histograms
- Equipment Schedules
- Material Procurement Schedules
- Shop Drawing Schedules
- BI-Weekly planning activities
- Project Close Out Schedules
- As Built Programs
2.6.6 Technical / Material Submittals:

The Project Technical staff shall prepare a list of submittals from the Contract specifications and drawings
and have it approved by the Project Manager and a Senior Project Quantity Surveyor. A structured
sequential number shall be assigned to every submittal.

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A. Shop Drawing Submittals:

The Project Technical staff shall prepare a list of Shop Drawing Submittals from the contract specifications
and drawings. A structured sequential number shall be assigned to every submittal. Project Shop drawings
shall be carried out as detailed in CMS’S Standard procedure.

B. Samples, Mock-Ups and Quality Control Panels

The Project QA/QC & Site operation teams shall ensure the construction of mock-ups for review and
approval wherever required before proceeding with full scale installation of the work. These mock-ups are
intended to establish quality benchmark, minimizing abortive works and resolve coordination issue. The
installation of mock-ups shall supplement the shop drawings and coordination drawings requirements and
precede the continuous progress of such installations.

The following Schedules & program shall be prepared as applicable in accordance with project
specifications and submitted for consultant based on the available material.

 Schedule of Mock-ups;
 Construction program for Mock-ups
 Schedule of Shop drawings for Mock-ups.
Samples as required shall be obtained, labeled and maintained systematically as per Contract
Specification.

2.6.7 Inspection & Testing:

The Project QA/QC manager shall ensure that the inspection and testing activities including
subcontractors and suppliers required ensuring / verifying that the specified requirements have been met
at receiving, in-process and final inspection and test stages in order to achieve conformity with specified
requirements.

The QA/QC team in conjunction with Construction team (Operation Department) shall prepare Inspection
and Test Plans (ITPs) for activities requiring a series of documented inspections and/or tests.

Inspection and Test Plans shall contain the following:

1. All Inspections & Tests required for specific activity required by the project specification;

2. Reference documents (procedures, Codes & Project specification) to be used for control of each
activity;

3. Required Inspection & Testing Frequency.

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 4. The acceptance criteria.

5. Responsible Person(s) for controlling the activity

6. Verification & Surveillance matrix (Hold, Witness, Surveillance, Review)

7. Verification / Quality records.

The QA/QC Manager shall ensure review & approval of the plan by the Consultant /Client prior to
commencement of the works. The Project QA/QC team will be following below mentioned procedural
features during the Project period.

A. Quality Control

Quality control is the means by which the Project team assures that the construction complies with
requirements of drawings and specification. The Quality Assurance and control will be detailed in Clause
2.10. The Control shall include as a minimum at least three phases of inspection for all definable phases
of construction as follows;

B. Preparatory Inspections

This inspection shall be performed prior to beginning any work / phases, such as concrete, Blockwork,
Plastering, Backfilling, Thermal and Moisture Protection, MEP installations, Architectural finishing items
etc.

It shall include a review of Contract requirements and Drawings, a check to assure that all materials
and/or equipment have been tested, submitted and approved, a check to assure that provisions have been
made to provide required control testing; and plan mock ups as per requirements; examination of work
area to ascertain that all preliminary work has been completed; physical examination of materials and
equipment to assure that they conform to approved shop drawings or submittal data and that all materials
and or equipment are on hand.

Supervision Consultant's representative shall be notified at least twenty-four (24) hours in advance of the
preparatory inspections as practicable as possible.

C. Initial inspections
This inspection shall be performed as soon as particular phase of construction has been accomplished
and established acceptable standard of workmanship including a review of mock up, use of approved
materials, and dimensional requirements.

The Supervision Consultant's representative shall be notified at least twelve 12 hours in advance of the
initial inspection as practicable as possible.
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D. Follow-up inspections

These inspections shall be performed daily to assure continuing compliance with contract requirements,
including control testing until completion of the particular phase of construction such as concreting, block
work, plastering, MEP installations, finishing's.

When a section of the works requires inspection by the Consultant/Client, an Inspection Request form, IR
shall be filled out and submitted to the Consultant /Client and an up-to-date Inspection Request Log
maintained.

 The Project QA/QC team shall utilize a range of pre-prepared checklists for inspection of various
activities to ensure the quality of the work.
 Receiving inspection and testing activities shall be performed.
 Project QA/QC team shall coordinate with Supervision Consultant for approval of permanent
material through Material inspection request (MIR).
 Where hold points have been identified on the Inspection and Test Plan, the QA-QC team and
Supervision Consultant shall ensure that the required inspection is carried out before proceeding
with the process.
 Where material is required to be released urgently for work to proceed, the QA-QC / site staff shall
ensure proper identification and recording in order to permit recall and replacement in the event of
a non-conformance.
 The QA/QC team shall ensure that no work is submitted to the Consultant / Client for approval,
until all relevant activities as specified in the Inspection & Test Plan have been completed.
 In case of non-conformances detected during any stage of receiving inspection and testing, in
process inspection & testing, off site inspection and testing or final inspection, testing and
commissioning, non-conformance reports shall be raised and follow up activities implemented.
 Project QA/QC Manager shall submit proposal to Supervision consultant / Project Manager, get
approval and once corrective action is accomplished, request for witnessing to supervision
Consultant and close the NCR.
2.6.8 Quality Reports

Weekly Quality report shall be submitted at the end of following Saturday. The report shall contain a record
of inspections and test for all work accomplished subsequent to the previous report and shall include the
following information.

- Phase(s) of construction underway during the time frame of the report (i.e. earthwork, concrete
work, Masonry, thermal & Moisture Protection etc.)
- Phase inspection (preparatory, initial and or follow-up), phase of construction and location of
inspections and /or tests that were made.

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 - Results of inspection, including nature of deficiencies observed and corrective actions taken or to
be taken.
- Report of test performed including those specified, with the results of the tests, including all
computations shall be attached to the report form.
- Result of inspection materials / equipment upon arrival at the site and prior to incorporation into
the work for compliance with submittal approvals, damage or proper storage.
- Instruction received from the Supervision Consultant's representative or Inspector.
- QA/QC Manager shall review the quality report.
2.6.9 Requests for Information (RFI)

Project Engineering Department Staff in the following cases shall raise Requests for Information

(RFIs):

- Conflicting, insufficient or unclear instructions or information in drawings I specifications

- Errors or omissions in the technical documents.
- RFIs raised by subcontractors shall be routed through the Project Manager/Nominee and the
Project Technical staff is responsible for checking the RFIs and signing them off before issue to
the Supervision Consultant.
A log of RFIs shall be maintained and outstanding RFIs brought to the Project Manager's attention
periodically.

2.6.10 Method Statements

- Issuance: Method Statements shall be issued by QA/QC Manager in coordination with

Construction manager.
- Preparation: QA/QC team & Construction team in consultation shall prepare the method
statements;
- Review: Construction Manager (mandatory), Technical and HSE team as applicable shall review
for conformity.
- Approval: Project Manager and QA/QC Manager shall approve the method statements prior to
submitting to the Supervision Consultant for approval.
- Method Statements shall be prepared for activities required as highlighted in the Contract
specifications and other key activities as deemed necessary.
- The Method Statement Schedule shall be prepared which will list the Method Statements to be
produced (including those required of Subcontractors) and dates by which the approved
- Method Statements are to be distributed.

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 - Method Statements (numbered uniquely and bearing appropriate revision numbers and dates)
shall be reviewed by appropriate staff and distributed to concerned departments and relevant
subcontractors.
- Method Statements shall be subjected to review and revision when deemed necessary.
2.6.11 As Built Drawings:

The following procedure shall be followed in preparation of 'As-Built Drawings':

- As each activity is completed, the CMS Construction Team' shall mark up in 'RED lines' all the
changes and deviations from the drawings and specifications, on Code A -'Approved' or Code B-
'Approved as Noted' or 'Issued for Construction Drawings' with comments (which are termed as
'Red Line Drawings') relevant to the preparation of 'As-Built Drawings'.
- These red-line drawings shall be reviewed and endorsed by CMS’S QA/QC Team.
- Using the feedback from reviewed & commented Red line drawings, the 'As-Built Drawings' shall
be prepared.
- The Project Manager shall approve the 'As-Built Drawings' before forwarding them to the
Consultant for approval.
- An 'As-Built Drawings Submittal Register' shall be maintained by the Document Controller showing
the status of the submittals.
2.6.12 Project Closeout

The Project Closeout Submittals shall be in accordance with the Project Specification, The Schedule shall
be prepared by the Project Planning Manager & QA/QC Manager, scheduling the key closeout activities
of the Project.

The QA/QC Manager shall monitor closely the closeout of the Project in accordance with the schedule
and Project specification requirements

2.6.13 Maintenance (Defects Liability Period)

The following policy will be applied to the completed Project:

- A regular schedule for walk-through will be established. Walk-through will be made even if
complaints are not registered. The team will observe any items and operating practices which
could cause problems for users at a later date. They will talk to the employees and find out their
major concerns.
- After End of the Closeout process, the Project will be appraised by the Project Manager,
Supervision, Consultant and Operation Departments.

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2.7 Document & Data Control

The purpose of document and data controls is to establish the requirements for the distribution and control
of documents, including drawings, changes thereto, for those activities affecting quality. Technical
Manager is responsible for the department operations.

The Project technical team shall ensure effective control over incoming and outgoing correspondence.
Incoming documents shall be date stamped and forwarded to the Project manager for action/distribution
as relevant. The Project manager shall sign outgoing correspondence. Incoming and outgoing
correspondence logs shall be maintained.

Project Technical team shall carefully control drawings and specifications. Drawings supplied by the
Consultant / Client shall be appropriately stamped, logged into a Drawing Control Register and a complete
set of contract drawings shall be maintained on the construction rack for reference. Superseded drawings
shall be stamped as such and a copy maintained for reference.

Details of controlled copy holders of drawings and specification copies shall be maintained. Revised
copies of drawings / specifications shall be issued to controlled copy holders of the same.

Quality records shall be controlled, maintained and filed by project document control (DC) and supervised
by QA/ QC team in accordance with the steps defined in the Control of CMS’S Quality Records procedure
the project DC shall file all documents as detailed in the Project Filing System. Guidelines for archiving of
documents and retrieval of the same have been specified. For Project sites that exceed a two year period,
it is recommended that archiving be done once every 12 months. Some project records shall be
maintained for a minimum of 5 years.

Quality records filing system such as;

- Quality control plan

- Inspection and test plan
- Work and material inspection records
- Test certificates, mill certificates, calibration certificates etc.
- Concrete records, reinforcement and structural steel erection records.
- Nonconformance reports
- QC reports
- Training records
- Offsite inspection records.
- Survey Data and reports
- Licenses and permits

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 - Design checks and calculations
- Check sheets / checklists relevant to Inspection and Test Plans
- Audit and Surveillance Reports
- Calibration Certificates
- Punch lists
- Concrete pour records
- Request for Inspection
- Field Change Requests
- Design Change Requests
- Material Receiving Reports
- Non-Destructive Testing (NDT) Reports
- Material Certificates of Conformity (as required)
- Welding Procedure Specification (as required)
- Personnel Qualification / Certification / CV records (as required)
- Pre-commissioning and commissioning records (as required)
- Final Inspection Certificates (as required)
- As-Built Drawings
- Operation and Maintenance Manuals
- Handover Documentation (e.g. warranties)
The Project Technical / Quality team shall exercise control over quality documentation as detailed in the
Control of Quality Documentation procedure. Additions/revisions to the documentation shall be forwarded
to staff under cover of a Memo clearly indicating the revision status and revision dates of the documents.
Superseded/obsolete documents shall be removed from use. A list of controlled copy holders of the quality
documentation shall be maintained. Requests for additions, amendments etc. shall be reviewed
periodically and action taken accordingly.

2.8 Procurement & Purchasing

Requisitions schedule for Purchasing / Procurement shall be followed in accordance with established
Procurement Schedule for the Project in accordance.

2.8.1 Requisitions

The Project Procurement /Inventory control team shall prepare requisitions for material/services required
taking care to ensure the addition of suitable details as appropriate (standards, makes, catalogue,
references, etc.) for permanent works materials. Careful filling out of requisitions will ensure that the
Project Purchaser has the necessary information to generate suitably detailed Purchase Orders leaving

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no space for ambiguities/mistakes. Requisitions shall be reviewed and approved by the relevant
authorities as defined

2.8.2 Raising of Purchase Orders:

The project QA/QC engineer and procurement team leader shall operate stringent control over the
suppliers and subcontractors utilized on the job.

Suppliers / Subcontractors for the job shall be selected from the - Approved Vendor List - Project
specification, and on the basis of one or more of the following criteria as applicable

Pre-Qualification of proposed Suppliers, Service providers shall be submitted to Project Manager and the
consultant for review and approval in accordance with the project specification. Supplier/Subcontractor
performance shall be formally reviewed on a quarterly / half yearly period (as appropriate) and summary
statistics compiled.

Suppliers/Subcontractors not performing to required standards shall be brought to the notice of Project
Manager for further proceedings. Local Purchase Orders generated shall ensure the following (with
particular emphasis on permanent works items).

- Proper material specifications including applicable standards, type, class, grade I other precise
identification Verification arrangements where necessary
- Attachments as appropriate
- Delivery details.
2.9 Material Control

The project warehouse control team shall cover all aspects of inventory control at site right from material
receipt and inspection through to demobilization aspects at the end of the Project as per Material Control
Process. Material received shall be checked by project QA/QC team along with warehouse control team
as per CMS standard control of production Process

Material issues to the site and transfers from the site (if any) shall be handled by warehouse control team.
Material shall be stored, stacked, labeled and traceability maintained at all stages as required. In general,
adequate storage facilities, segregation of material, maintenance of accessibility, protection from
environmental damage, expiry date considerations of relevant material, etc. will be carefully monitored by
the Project warehouse control team I Storekeepers.

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2.9.1 Off-site inspection and testing

QA/QC and/or Client/Client’s Representative as required, (e.g. Factory Acceptance Tests) or other pre-
delivery verification activities satisfying the Contract Specifications or other approved requirements, will
be documented in Project Inspection Plans.

2.9.2 Temporary materials and products

Unless stated otherwise in the Contract Specifications, will not be submitted for acceptance by the
Client/Client’s Representative. However, CMS Procedures will continue to control the purchasing and
QA/QC processes, and ensures temporary materials and products are “fit for purpose”.

2.9.3 Material Traceability:

All material to incorporate in permanent works are delivered at site through delivery note and against
purchase orders. The traceability of major materials such as Concrete, Steel reinforcement, Tiling etc.
shall be monitored through delivery notes & invoices, bar bending schedule, product batch certificates,
mill certificates etc. as applicable. The details of traceability shall be noted on checklists as much as
possible.

The Project QA/QC team shall conduct material verification and Handover to ensure effective stock
verification measures at periodic intervals. The Project shall handle all scrap generated in accordance
with the relevant guidelines.

2.9.4 Receiving Inspection

All permanent materials and products will be subject to receiving inspection by QA/QC, and as necessary
acceptances by the Client/Client’s Representative, to verify conformance to Contract Specifications or
other approved requirements prior to incorporation in the Works. These Material Inspection Reports or
Material Receiving Reports are classified as Quality Reports

2.10 Quality Assurance / Quality Control Processes

2.10.1 Customer Complaints

The Project QA/QC team shall ensure that complaints received from the Consultant/Client during Project
execution as well as during the defects liability period of the Project are effectively dealt with and that
suitable corrective and preventive actions are drawn and implemented to prevent recurrence.

The Project QA/QC team shall log complaints received, follow up for rectification and record corrective
actions taken. A log of Complaints shall be maintained to reflect the status of complaints received.

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2.10.2 Internal Quality Audits

Internal Quality Audits shall be formally scheduled at every three months interval for the project. The
internal audit shall be performed by the CMS’S trained in-house quality department, not forming part of
the Project organization that is involved in the project.

Several spot monitoring checks shall be performed on various key activities on an ongoing basis in order
to ensure that the quality management system is in place. QA/QC Manager will ensure for corrective action
requests (CARs) raised, follow up actions shall be initiated and closeout monitored.

A Log of Corrective Action Requests shall be maintained by QA/QC manager to indicate the status of
CARs raised. Records of audits and spot monitoring checks performed shall be maintained by Project
QA/QC team.

Audit reports raised shall detail findings made, categorized as:

Commendations: Activities deemed to have been performed exceptionally well and beyond minimum
procedural requirements.

Nonconformity (NCR): Activities found not be in accordance with documented requirements, or are
significant in terms of Contract / Procedural non-compliance, cost, criticality or adverse consequences

Recommendations: Activities deemed to have been performed not as well as possible and where
improvement is readily achievable and if not undertaken could result in a future Observation or Corrective
Action Request becoming necessary.

Observations: Activities found in isolation not to be in accordance with documented requirements.

Corrective action request: Activities found generally not to be in accordance with documented
requirements.

2.10.3 Control of Inspection, Measuring and Test Equipment

The Project QA/QC and warehouse team shall ensure that inspection, measuring and test equipment are
calibrated and controlled in order to ensure conformance of the product to specified requirements.

The Project QA/QC team shall be directly responsible for ensuring that equipment used by the
subcontractor is calibrated and controlled in accordance with stated requirements.

Equipment shall be calibrated periodically in accordance with manufacturer specifications and prior to
expiry of the validity of the calibration certificate. However, additionally the Project QA/QC manager shall
ensure checking I recalibration at any time when there occurs any doubt as to the integrity of the
equipment. QA/QC Engineer shall technically review certificates of calibration.
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The certificates of calibration received shall be scrutinized for the following:

- Traceability to national I international standards. Where no such standards exist, the basis used
for calibration shall be documented.
- Tolerances.
- The status of the equipment before as well as after calibration.
If the values before calibration are found to be well out of the recommended tolerance range, the previous
user of the equipment shall be informed in order to ensure that previous measurements / tests, where
appropriate, could be reassessed.

Stickers bearing instrument reference I serial numbers, date the instrument was last calibrated and the
next calibration due date shall be placed on the instrument. Copies of the calibration certificate shall be
maintained on site as well as copies placed in the instrument case for ready reference.

A Register of Calibration shall be maintained indicating the current calibration status of the equipment.
Condition checks shall be performed on instruments such as measuring tapes periodically. All pressure
gauges will be calibrated against a standard dead weight tester or a calibrated master gauge prior to each
test or series of tests.

2.10.4 Control of Nonconforming Outputs

The QA/QC manager is overall responsible for control of non-conforming products or outputs. The Project
QA/ QC team shall identify nonconforming material I work at the following stages:

- Receipt of material/ manufactured items from the supplier-subcontractor-client

- During subsequent inspection of the material after receipt
- During work in progress
- During final inspection, testing and commissioning
- During off-site inspection and testing activities
All staff is responsible for identifying and reporting the occurrences of non-conformances to the immediate
supervisor & QA/QC staff.

Once it is verified that the non-conformance actually exists, wherever possible I practicable, the item shall
be quarantined/ clearly identified by means of a tag, sign or other appropriate means as soon as possible.
The QA/QC Manager shall raise non Conformance Reports. The QA/QC manager shall discuss I agreed
with the relevant responsible personnel as mentioned below:

- Describe the nonconformity in factual terms (photographs may be attached).

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 - State the specified requirements, using clause references and drawing numbers that have not
been achieved.
- Define exact location and scope, attaching a location plan.
- Identify the suspected root cause of the nonconformity.
- propose for acceptance corrective actions to remedy the specific nonconformity;
- propose for acceptance preventive actions to prevent recurrence of the same type of
nonconformity;
- propose a planned closing/close out date
- record observations made of corrective and preventive actions taken and their acceptability.
- Timescale for completion of the corrective action.
- Responsible person I action by
- The Cost of non-conformance.
The Project QA/QC team shall ensure follow up and closeout activities related to the nonconformance in
a quick and timely manner. A Log of Non Conformance Reports shall be maintained by QA/QC Manager
to keep track of the status of Non Conformance. Trends in non-conformances shall be analyzed
periodically by QA/QC Manager and corrective I preventive actions brainstormed to prevent
recurrence/occurrence respectively. The summarized details of Internal Non-Conformance Reports
including status of Corrective I Preventive actions taken shall be forwarded to QA/QC Department
Manager as part of Weekly I Monthly Report.

2.10.5 Corrective & Preventive Actions

The QA/QC Manager shall ensure that proper investigation is conducted into the root causes of

Non Conformances, Client Complaints, Incidents and will ensure all agreed corrective actions have been
completed and related non-conformances are closed out.

Project construction team in conjunction with QA/QC manager are responsible for initiating suitable
preventive action to ensure non-conformances are not repeated. All Corrective and preventive actions will
be reviewed during the Management Review of the Project Quality System.

2.10.6 Independent Testing Laboratories (ITL)

Independent Testing laboratory approved by supervision consultant and / or Customer will be engaged
for the performance of Quality Control testing. Prior to using the services of Testing Laboratory, pre-
qualification shall be submitted to by supervision consultant for Review and approval.

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Project QA/QC Manager and QA/QC Engineer will coordinate with laboratory’s representative and ensure
following duties are followed by Independent Test laboratory;

- Provide adequate and acceptable plant and calibrated equipment to perform the required testing
service.
- Develop qualified procedures for all required test.
- Perform specified sampling and testing of materials and method of construction.
- Promptly notify the observed irregularities of deficiencies of work or products.
- Maintain accurate and complete records of all test performed and promptly forward original and
copies to relevant Project parties as applicable.
- Provide access to facilities and records to the Supervision Consultant at all reasonable times for
the purpose of verifying qualifications of personnel, suitability of equipment, adequacy of methods,
analysis of results and reporting method.
2.11 Administration & Human Resources

2.11.1Training

An intensive continuous training scheme by QA/QC Manager in conjunction with construction team,
Project HSE team and technical team for staff and labors shall be followed at site covering the following:

- Induction training for new staff covering job descriptions and procedures related to the individual's
scope of work
- External training as required following recommendations I scrutiny of staff appraisals.
- Ongoing internal training by qualified staff in relevant areas
- Tool Box Talks on a regular basis for labors
2.11.2 Insurances

The Project manager shall ensure that the necessary insurances are in place before mobilization and right
through Project execution. Insurance claims if any shall be handled expeditiously in accordance with the
steps defined in the Incident/Near Miss Reporting procedure. Care shall be taken to ensure that the
necessary insurance requirements have been requested when preparing subcontract agreements and
that the necessary insurances are in place before subcontractors commence work on site.

2.12 Guarantee:

The Project procurement team shall ensure that the necessary bonds/guarantees are processed in a
timely manner. The Project procurement team shall insist that subcontractors provide guarantees in
specified formats for performance bonds, retention guarantees and advance.

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2.13 Health, Safety & Environmental (HSE)

The project health, safety and environmental management are governed by the site specific HSE plan
which is prepared by the project safety manager. The site HSE system is fully integrated with the quality
management system running at site.

2.14 Project Meetings

2.14.1 Preconstruction meeting

The Project manager shall schedule and administer a preconstruction meeting at the site after Notice to
Proceed and before the start of construction at the site.

During this meeting, ground rules and mutual understandings shall be established between CMS’S project
team, major subcontractors and the supervisory staff.

This meeting will help ensure all parties involved in the project understand and agree on the project goals
and objectives, schedule, submittal requirements, documentation requirements, change management
processes and procedures, construction means and methods, reporting and communication requirements,
Consultant requirements, and other protocols.

The meeting agenda will include, but not necessarily be limited to, the following:

 Health & Safety issues

 Progress schedules
 Owner’s requirements
 Designation of responsible personnel
 Lines of authority and communication
 Field offices
 Temporary facilities and controls
 Use of the site for storage, vehicle parking, access routes, and other site requirements
 Coordination with other contractors and the client
2.14.2 Progress meetings

After starting site work, the Project manager shall conduct progress meetings at a frequency established
as necessary by the pace of the work, or as required by the client. Typically, meetings are expected to
occur at monthly or more frequently, depending on the project needs.

As a minimum, the following shall be accomplished at each meeting:

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  Review & approval of previous meeting minutes
 Identify any safety and security concerns relative to any work item
 Review the project schedule  Work accomplished since the last meeting  Review the work
scheduled over the next 2‐ week window  Establish completion targets for any outstanding rework
 Rework items identified since the last meeting  Rework items completed since the last meeting
Submittal status  Submittals reviewed since the last meeting  Submittals expected within the
next 2‐week window
 Review and discuss suspended, delayed issues which out of CMS’s contract responsibilities
 Identify and schedule any definable features of works requiring preparatory phase activities
 Identify and schedule any definable features of works requiring initial phase activities
 Identify and schedule any definable features of works requiring follow‐up phase activities
 Review status of any offsite activities
 Identify any special documentation requirements for either production or QC
 Address and resolve any production or QC problems
 Identify any production or QC procedures that may be less effective than anticipated and may
require revising the project delivery or contingency plan and annotate any recommendations.
2.14.3. Preparatory meetings

QC manager shall schedule Preparatory meeting. This meeting shall be scheduled, in writing, a minimum
of 10 days prior to start and shall be scheduled so that all interested parties, as mentioned in Clause 2 of
this document, can attend, such as subcontractors, CMS’s construction team and QC Engineers.

2.15 Organizational Knowledge

The Project Manager and the Quality Assurance / Control in site shall report lessons learned during this
Project to the Department heads to update the Organization Knowledge database.

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CHAPTER 3 - PROJECT INFORMATION AND PROJECT
DEFINABLE FEATURES OF WORK

Page | 30
3.1 Project Information

1 Project Title : AZAD VIEWS

2 Scope of Work : Excavation, Concrete, Moisture protection

3 Principal Parties : CMS, Atrium, Client

4 Contract type : Concrete: Lump sum - Earth work (remeasure)

5 Commencement Date : End of October 2023

6 Duration (Months) : 14 Months

7 Employer & Engineer : AZAD VIEWS Real Estate company.

8 Project Manager : Atrium Project Management -APM

9 Supervision Consultant :

10 Contractor : CMS-Construction Management System

11 Milestones : Concrete, Earthwork, Moisture protection, masonry

3.2 Project Definable Features of Work

Construction activity Contractor / Subcontractor Supplier

Excavation works

Backfilling Work

Concrete works

Masonry works

Water proofing Works

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CHAPTER 4 - PROJECT ORGANIZATION STRUCTURE

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4.1 PROJECT ORGANISATION CHART

Project Organization chart has been separated from this document.

4.2 PROJECT KEY PERSONNEL

Ref Title Name

01 Projects Manager Amr Zaki

02 Construction Manager Ayman Tahoun

03 Project Manager Mohamed Badry

04 Planning Manager Mahmoud Sayed

05 Technical Office Manager Taha Mohsen

06 Electrical Manager Ahmed Fathy,

07 Mechanical Manager Mahmoud Abd Elbaky

08 QA/QC Manager Mohammad Mostafa

09 HSE Manager Mahmoud Tanatawy

4.3 Specific Allocation of Responsibilities & Authorities

Ref Activity Description Responsibility Authorities

1 General Office Administration HR Admin HR Dep.
2 Allocate & Distribute all Correspondence DC PM
3 Contract Matters PM PM
4 Confirmation of verbal Instructions DC PM
5 Drawing Submittals, Approval and Distribution DC Tech office Manager
6 Drawing Register and Revisions Tech office Tech office Manager
7 Issue Site Instructions QA/QC Eng. QA/QC Dep.
8 Record Day Works Planner Planning Dep.
9 Cost Control Cost control Eng. Planning Dep.
10 Construction Planning Planner CM
11 Monitor Progress Planner PM
12 Update Construction Program Weekly Planner Planning Dep.
13 Site Diary DC PM

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Ref Activity Description Responsibility Authorities
14 Produce As-Built Drawings Tech office Tech office Manager
15 Procurement of Sub-Contractors PM PM
16 Sub-contractors Start up I Checklist Meetings CM PM
17 Authorization of Sub-contractors Day Works CM PM
18 Approve all Method Statements QA/QC Manager PM
19 Supervise all Construction Activities QA/QC Dep. QA/QC Dep.

20 Control Sub-contractors Site Works CM PM

21 Submit Monthly Valuations Planner PM
22 Monitor Quality Management System QA/QC Manager QA/QC Dep.
23 Implement QA Procedures and Maintain QA/QC Manager QA/QC Dep.
Records
24 Monitor QC and Maintain Records QA/QC QA/QC Dep.
25 Implement QC Procedures QA/QC Eng. QA/QC Dep.
26 Quantity Survey – QS QS Eng. Quantity Survey Dep
27 Material Conformity Inspection and Reporting QA/QC Eng. QA/QC Dep.
28 MEP Co-ordination MEP Eng. PM
29 MEP Test Certificates MEP MEP
30 Governmental Authorities HR HR
31 Site House-Keeping HSE HSE
32 Site Security HSE HSE

33 Setting Out Survey Survey

34 Concrete Cube and Slump Testing QA/QC Eng. QA/QC Dep.
35 Concrete Cube Log DC QA/QC Dep.
36 Safety Inspections and Registers HSE HSE

37 Health and Welfare Facilities HSE HSE

38 Safety Monitoring HSE HSE

39 First Aid HSE HSE

40 Staff and Employee Training HR HR

41 Operation, Maintenance and Handover Construction dep PM
Manuals
42 Implement Stores Procedures Store keeper Warehouse Manger

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 Ref Activity Description Responsibility Authorities
43 Follow-up Laboratory activities QA/QC Eng. QA/QC Dep.
44 Pouring requirements and necessaries Construction dep CM
/QA/AC

4.4 Job Descriptions of Key Staff

4.4.1-Project Manager (Principally but not necessarily limited to)

 Establish and ensure implementation of the execution strategy, policies and organizational
structure required for on time, on budget, safe and to specified requirements completion of the
Project.
 Select key staff and delegation of duties to principal staff members.
 Set the agenda and schedule for principal meetings, convene and chair meetings.
 Authorize principal Project documents.
 Orientation of key staff, their on-going supervision, development and assessment.
 Report to the executive Committee of CMS.
 Authorize purchase orders and work orders as per company guidelines.

4.4.2-Project Control Manager (Office) - (Principally but not necessarily limited to)
 Prepare project status reporting on set-interval basis, i.e. provide project dashboard giving a high-
level
view of the project’s progress.
 Develop and maintain schedule, and collect status updates for tasks.
 Analyze variations, slipping tasks, impact of task changes, critical path, overall ability of project
to deliver on time.
 Perform earned value analysis and burn rate projections.
 Track all expenditures.
 Analyze spending trends and estimate final costs; report any deviation from baseline.
 Recommend methods to keep project under budget.
 Facilitate team session to identify risks.
 Document/track issues and risks, oversee risk analysis and impact, and escalate as necessary
extraordinary risk impacts and / or issues.
 Build sub-schedule to determine procurement dates.
 Collect updates from suppliers and analyze impacts to project schedule
 Coordinate with the Project Team to delegate tasks and provide status of project activities and
milestone.
 Work with Project Team to develop a project plan, including facilitating process for handling
risks, issues, scope, quality, and general project communication.
 Ensure that the project has all needed resources.
 Ensure resource allocations are current, i.e., that a source has adequate project hours to cover
tasks and has availability to work on project.

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4.4.3-Technical Office Manager (Principally but not necessarily limited to)
Permanent Works Design Management
 Establish, maintain and monitor the implementation of the Project Design Plan (PDP) as per
Consultant Design.
 Establishment, maintenance and monitoring of a design submission program.
 Ensure the appropriate assignment of responsibilities to competent designers, timely design
reviews, adequate design verification methodologies and validation proposals.
 Ensure due consideration is afforded to statutory and regulatory requirements and that their
selection is reviewed for adequacy and recorded.
 Ensuring the resolution of incomplete, ambiguous or conflicting requirements via use of RFI’s,
expedite and disseminate responses as required to ensure inform all concerned.
 Ensure that permanent works designs allow adequately for temporary loading conditions to be
encountered during construction.
 Ensure that, at appropriate stages, documented reviews of the evolving design are planned and
conducted and that participants represent all functions concerned with the design stage under
review, together with any other specialists deemed required.
 Conduct ‘build ability’ reviews with construction personnel as appropriate to highlight their
concerns, if any, with and suggested improvements to evolving designs and feedback of this
information to design team.
 Ensure pertinent details of the evolving design are disseminated as applicable to each designer
involved.
 Ensure designs are documented fully and expressed in terms readily able to be verified and
validated against design briefs, design output meets design input requirements, cite acceptance
criteria, and identify those design characteristics crucial to its safe and proper functioning.
 Ensure that, at appropriate stages, documented design verification is undertaken to ensure that
resulting designs meets design brief requirements, including, as deemed necessary: performing
alternative calculations; comparing resulting design with a similar proven past design, where
available; undertaking tests and demonstrations; reviewing the design stage documents before
release.
 Ensuring that, where deemed necessary, following successful design verification, design
validation is performed, under defined operating conditions, to ensure resulting designs conform
to defined user needs and/ or requirements.
 Ensure that all design changes and modifications are identified, documented, reviewed and
approved by authorized personnel before their implementation.
 Ensuring designs are reviewed to check that all necessary acceptances and approvals have been
obtained
prior to release as ‘Issued for Construction’.
 Participate in value engineering and the timely development and submission of proposals for
change to
Client’s Representative for consideration.
 Manage and expedite as-built documents generation, submission and approval as required.
 Overall management of the entire design process and periodic reporting of progress to PM.

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A-Temporary Works Design:

 Establish, maintain and monitor the implementation of a suitably robust temporary works
procedure, including co-ordination of design briefs, design and checking functions, inspection
and certification of safe construction, maintenance, use, dismantling of temporary works and
records.
 Ensure that all temporary works schemes are fully checked and certified, in stages where
applicable or stated by the designer, during construction, maintenance, use and dismantling.
 Determine the requirements for temporary works schemes and, as appropriate, prepare a
program for design, approval, material procurement, plant and equipment requirements.
 Liaise with the Construction Manager and Planner to ensure that designs are submitted for
approval, where required, of third parties as contractually required.
 Liaise with designers, Construction Manager, other site staff and subcontractors/suppliers to
ensure that temporary works schemes are constructed in accordance with their designs.
 Liaise with designers to ensure any modifications made to designs during the course of their
erection are checked and approved before proceeding.
 Ensure that designers are informed of any variations to conditions originally envisaged and
confirmation or amendment is received before proceeding, e.g., ground conditions, water table,
environmental concerns or use.

B-Materials Approvals:

 Determine all required material approval submissions.

 Establish, maintain and monitor the implementation of a Materials Approvals Submission
Schedule.
 Establish and maintain a Materials Approvals Log.
 Ensure the timely compilation and review for adequacy of all required information, samples and
the like prior to submission for approval.
 Ensure any materials not receiving approval are resubmitted with supplementary data or as
alternative materials as appropriate.

C-Technical Assistance:

 Assist Construction Managers in developing method statements.

 Assist Construction Managers with subcontractors’ technical issues.

4.4.4-Discipline Engineers (Technical) (Principally but not necessarily limited to)

 Undertake duties as directed by the Technical Office Manager.

4.4.5-HSE Manager (Principally but not necessarily limited to)

 Review of methodologies and risk assessments proposed in Method Statements to

ensure due consideration has been paid to establishing safe methods of work and mitigation of
avoidable risks.

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  Records maintenance.
 Ensure implementation of the HSE Management System on the project.
 Ensure that Project HSE Management policy, plans and procedures are implemented
effectively and are suitable for their purposes and use for which they are intended.
 Produce and develop the Project HSE Training Plan and ensure implementation of the plan and
ensure that training records are maintained.

4.4.6-QA/QC Manager (Principally but not necessarily limited to)

 Development, maintenance and monitoring of implementation of PQP.

 Scheduling, conduct and reporting of audits of subcontractors and suppliers as deemed
necessary.
 Development, maintenance and monitoring of implementation of PIP.
 Expediting and review of sub-contractors' and suppliers’ plans and procedures.
 Establishment, maintenance and monitoring of document control system and
overseeing the functioning of the process.
 Establishment and implementation of system for compilation of quality record files.
 Management and development of quality control personnel.
 Provision of awareness training to Project personnel concerning PQP, PIP / ITP, Work
instructions & Method Statements.
 Training needs assessment and provision.
 Determination of any adverse quality trends and taking requisite action, in conjunction with
others as appropriate, to address issues arising.
 Review of NCR’s and CAR’s and devising proposals to engender continuous improvement.
 Overseeing material compliance testing.
 Ensuring compliance with national and international standards and legislation.
 Ensuring tests and procedures are properly understood, carried out and evaluated and that the
product modifications are investigated as necessary.
 Working with purchasing staff to establish quality requirements from external suppliers.

4.4.7-Construction Manager (Principally but not necessarily limited to)

 Preparation and implementation of project procedures related to construction and quality

control activities.
 Execution of construction activities.
 Management and administration of construction subcontractors.
 Field supervision of construction work.
 Establishment and execution of jobsite health, safety and environmental plan.
 Performances of field procurement activities.
 Tracking of construction progress.
 Management of construction / commissioning interfaces

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4.4.8-Construction Discipline Engineers (Principally but not necessarily limited to)

 Correct interpretation of drawings to ensure the setting out of works to be accurate and correct.
 Maintaining daily records and setting out data to enable the accurate re-tracing of any
relevant facts and figures.
 Keeping adequate and correct measurement of work for cost and value purposes, for use by
Section Engineer and Cost Control Engineer.
 Ensuring a thorough understanding of PIP’s / ITP’s requirements for all site operations.
 Ensuring works are checked in timely manner and use made of inspections check-sheets denoted
in
PIP’s / ITP’s.
 Implementing relevant Quality Procedures, i.e., instrument checks, method statement
generation, material records and testing.
 Organize the work in accordance with Method Statements and Risk Assessments so as to
adopt correct working safe systems of work for all persons.
 Ensure “Tool Box Talks” are given and recorded, making reasonable enquiries to ensure
subcontractors are undertaking talks.

4.4.9-Planning (Schedule) Engineer (Principally but not necessarily limited to)

 Produce and maintain the Contract program and Working program.

 Co-ordinate the production of all subsidiary program.
 Maintain and manage progress reporting.
 Incorporate compensation events into Contract and Working program and demonstrate
their impact.
 Liaison with quantity surveying and design functions to assess the program implications
of any variation.
 Liaison with Construction Manager as required concerning method statements.
 Monitor anticipated material deliveries and liaises with Construction Manager and Foremen to
ensure awareness of program implications of late/delayed deliveries.\

4.4.10-Survey Engineer (Principally but not necessarily limited to)

 Ensure control points (survey stations) are established site-wide checks on the structures.
 Overall control of earthworks setting out and site-wide setting out.
 Ensure information to set out works is provided by Client and Consultant.
 General surveys for design team when required.
 General supervision and training of all site engineers.
 Ensuring instrument checks are carried out regularly and recorded.
 Control of instruments used on site

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4.4.11-Quality Control Engineer (Principally but not necessarily limited to)
 Being fully conversant with specified requirements and the PIP.
 Scheduling inspections of works to match progress.
 Ensuring the attainment of specified requirements.
 Raising NCR’s for non-fulfilment of specified requirements in completed works.
 Expediting corrective and preventive action proposal responses to NCR’s raised and their action
upon
acceptance.
 Re-inspecting works to ensure corrective and preventive actions taken are adequate.
 Supervising and coordinating activities of workers engaged in inspecting incoming materials
to ensure adherence to CMS quality standards and Client / client specification.
 Supports the Construction Team on consolidated punch-list team activities and subsequent
acceptance of systems up to mechanical completion.
 Review Quality Control related change orders related to Construction / Commissioning activities.

4.4.12-Quality Control Inspectors (Principally but not necessarily limited to)

 Being conversant of requirements of PIP / ITP.

 Inspection of works as directed by supervising QC Engineer.
 Generation of timely, legible, accurate and traceable records of inspection.
 Expediting corrective actions to address non-conforming works.

4.4.13-HSE Officer (Principally but not necessarily limited to)

 Evaluate existing work procedures to uncover areas where safety may be at risk.
 Analyze accident reports to determine if the cause was due to faulty equipment or a poor
procedure, and recommend any necessary corrections.
 Regularly inspect tools and equipment to check for possible defects.
 Observe workers to ensure that the are operating machines and equipment in a safe manner.
 Advise and assist the senior construction site representative in the establishment of Safety
& Health Manual, identifying and eliminating/controlling any hazards to persons and
property.
 Audit and inspect job site to detect and correct safety hazards.
 Supervise first aid personnel in providing first aid care of occupationally injured or ill personnel.
 Initiate and conduct accident investigations and prepare job accident reports.
 Represent management during safety inspections of the job site regulatory. authorities or
company insurance carriers.
 Receive, review and distribute safety inspection reports with recommended corrective actions.
 Provide oversight to the new hire safety orientation process and other safety related training.

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Conduct risk assessments for upcoming work and provide technical assistance to the
safety planning process.

4.4.14-Document Controller (Principally but not necessarily limited to):

 Ensure the accurate registration and efficient distribution of all incoming and
outgoing documents in accordance with the plans and procedures.
 Scanning of documents, including site generated deliverables & correspondence.
 Production of weekly reports for inclusion on the common drive.
 Expediting document re-submissions.
 Production of associated procedures for document control.
 Production and maintenance of Deliverables Schedule.
 Establishment and maintenance of the site filing system.

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CHAPTER 5: LIST OF METHOD STATEMENTS & ITPS

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5.1 INTRODUCTION

The following are List of possible Method Statements and their numbering. Detailed Method
Statement schedule will be developed separately for all activities including all subcontractors in
due course of time and maintained as work progress.

5.2 Discipline: Civil Works

Method Description
Statement No.
1 Excavation, Backfilling & Compaction
2 Concrete Work – Blinding-PC
3 Concrete Work- RC foundation
4 Concrete Work- Walls
5 Concrete Work -Vertical & Horizontal Elements
6 Concrete surface repair works
7 Torch applied waterproofing membrane
8 Cold applied waterproofing membrane

5.3 Discipline: Architectural Works

Method Description
Statement No.

1 Masonry work

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CHAPTER 6 - LIST OF CMS PROJECT STANDARD FORMS &
LOGS

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6.1 - LIST OF CMS FORMS
No Form Title Abbreviation

1 Inspection Request IR
2 Material Inspection request MIR
3 Shop Drawing Submittals SD
4 Material Submittals MS
5 Document Submittals DS
6 Request for Information RFI
9 Site work instruction JSI
10 Sample Tag ST
11 Request for Proposal RFP
12 Corrective action request. CAR
13 Off Site Inspection Report OSR
14 Quality audit report QAR
15 Pre-Concrete Inspection report PCR

6.2- LIST OF CMS Logs:

No Form Title Abbreviation

1 Work Inspection request Log WIR

2 Daily Report Log DRP
3 Material Inspection Request Log MIR
4 Non-Conformity Report log NCR
5 Site Observation Report Log SOR
6 Concrete Pouring request LOG CPR

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