CAPSTONE PROJECT REPORT
Report 1 – Project Introduction
– Hanoi, May 2024 –
Table of Contents
I. Record of Changes...........................................................................................................................................................
II. Project Introduction.......................................................................................................................................................
1. Overview..................................................................................................................................................................
1.1 Project Information.........................................................................................................................................
1.2 Project Team...................................................................................................................................................
2. Product Background.................................................................................................................................................
3. Existing Solutions......................................................................................................................................................
3.1 Misa.................................................................................................................................................................
3.2 SAP SuccessFactors..........................................................................................................................................
3.3 FPT iHRP System..............................................................................................................................................
4. Business Opportunity...............................................................................................................................................
5. Software Product Vision...........................................................................................................................................
6. Project Scope & Limitations.....................................................................................................................................
6.1 Major Features................................................................................................................................................
6.2 Limitations & Exclusions..................................................................................................................................
I. Record of Changes
Date A* In charge Change Description
M, D
15/05/2024 A Hùng, Nam , II.1.1. Project Information
Phương, II.1.2. Project Team
Mạnh ,Việt
Anh II.2. Product background
II.3.1 Existing Solutions
II.4. Business Opportunity
II.5. Software product vision
17/05/2024 A,M Hùng, Nam , II.4. Business Opportunity
Phương, II.5. Software product vision
Mạnh ,Việt
Anh II.6 Project Scope and Limitations
- II.6.1 Major Features
- II.6.2 Limitations & Exclusions
18/05/2024 A,M Mạnh II.3.3.2 SAP SuccessFactors
18/05/2024 A,M Việt Anh II.3.3.1 Misa
18/05/2024 A,M Nam II.3.3.3 FPT iHRP System
19/05/2024 M Hùng, Nam , II.6 Project Scope and Limitations
Phương, - II.6.1 Major Features
Mạnh ,Việt
Anh - II.6.2 Limitations & Exclusions
*A - Added M - Modified D - Deleted
II. Project Introduction
1. Overview
1.1 Project Information
• Project name: Smart HR
• Vietnamese name: Hệ thống quản lý nhân sự
• Project code: SHR
• Group name: SEP490-G49
• Software type: Web Apps
1.2 Project Team
Full Name Role Email Mobile
Trần Thu Thủy Lecturer thuytt108@[Link] 0904380878
Trần Hữu Việt Anh Leader anhthvhe161529@[Link] 0947960499
Đỗ Duy Mạnh Member manhdd163940@[Link] 0866956913
Nguyễn Văn Phương Member phuongnvhe161526@[Link] 0343305748
Bùi Mạnh Hùng Member hungbmhe161538@[Link] 0352278897
Vũ Thành Nam Member namvthe163258@[Link] 0364882566
2. Product Background
The HR department at ABC Company is facing challenges due to the increasing workforce and
reliance on traditional solving methods. Manual processes for tasks such as recruitment, leave
management, and performance evaluation are time-consuming and prone to errors. The complexity
arises from managing a large volume of applicant resumes, leading to inefficiencies and
dissatisfaction. Additionally, the company's current HR management system may encounter issues
such as complex user interfaces, lack of essential features, and inadequate technical support,
impacting productivity and employee morale. To address these issues, some employees have
proposed the idea of developing a web-based HR management system. This system would optimise
HR management processes, minimise errors, and enhance overall efficiency.
3. Existing Solutions
3.1 Misa
- Misa Amis has many small individual systems in human resource management such as Amis
recruitment, Amis human resources information...
- Link: Misa
- Actor(System user): Human resources department, manager, employee
Features:
- Manage recruitment and employee introduction
- Performance management and goals
- Personnel information management
- Tax and salary management
Pros(Advantages):
- Comprehensive integration with Amis system
- Increase work productivity by 85%.
- User-friendly and easy-to-use interface
- Highly customizable
Crons(Disadvantages):
- These are individual systems
- High cost
- Requires staff to be trained to use
3.2 SAP SuccessFactors
SAP SuccessFactors is a comprehensive HR management solution that provides tools to
manage the entire employee lifecycle, from recruitment to retirement.
Link: [Link]
Actor(System user): Human resources department, manager, employee
Features:
- Manage recruitment and employee introduction
- Performance management and goals
- Learning and development management
- Management of compensation and benefits
Pros(Advantages):
- Comprehensive integration with other SAP applications
- User-friendly and easy-to-use interface
- Highly customizable
Cons(Disadvantages):
- High implementation costs
- Requires time to train staff to use
3.3 FPT iHRP System
FPT iHRP is an effective human resources management system, with flexible integration and
expansion capabilities developed by FPT IS.
Link: [Link]
Actor: human resources department, manager, employee
Features:
- Implement online processes (recommendation/review/approval) to save time, costs and resources
in human resource management.
- Analyse human resource situations and support timely decision making.
- Build a career roadmap and develop the next team.
- Synchronise data between systems in an enterprise. Summarise reports, timekeeping, salary
calculation, insurance...
Pros(Advantages):
- Digitise more than 95% of human resources processes from manual to online
(recommendation/review/approval)
- Analyse human resource situations and support timely decision making. Build a career
roadmap and develop the next team
- Multi-platform operation (web, mobile) helps improve user experience and increase
employee satisfaction
- Synchronise data, flexibly integrate with global systems, internal management software, as
well as tax and insurance systems of State agencies in Vietnam
- Summary of reports, timekeeping, salary calculation, insurance
Cons(Disadvantages):
- There are too many features to handle, making it difficult to focus and optimise the system.
- High initial investment costs
4. Business Opportunity
The HR market needs an effective solution to manage recruitment, onboarding, performance
evaluation, and skill development. Issues such as increasing labor demands, reduced efficiency, and
rising management costs can affect their competitiveness and growth in today's market. While some
companies have implemented HRIS or ERP solutions, many are still using manual methods or
incomplete solutions. SmartHR stands out with its flexibility, utility, and high performance, offering a
comprehensive and effective solution that helps businesses overcome HR management challenges
and enhance their competitive position in the labor market.
SmartHR prioritizes a simple and intuitive interface, allowing HR professionals and employees with
varying technical skills to easily adopt the platform quickly.
SmartHR will be competitively priced, making it more accessible to many businesses compared to
complex and expensive enterprise solutions.
Scalability: The platform will be designed to scale with the company's growth, meeting the increasing
needs for more employees and HR demands.
Problems Addressed:
SmartHR directly addresses the challenges faced by traditional HR departments:
- Automating manual tasks such as onboarding, leave requests, and performance management,
freeing up HR staff for strategic initiatives.
- Providing a self-service portal for employees to access company information, benefits, and
personal data, fostering a sense of empowerment and ownership.
SmartHR perfectly aligns with current market trends:
- By offering a comprehensive, affordable, and user-friendly HR solution, SmartHR is well-positioned
to meet the growing demand for modern HR tools and empower companies to build more efficient,
data-driven, and employee-centric HR functions.
5. Software Product Vision
Creating an environment in the field of human resource management, with the mission to provide
easy-to-use and effective HR solutions by leveraging new and open-source technologies to address
cost issues for businesses, empower employees, optimise performance, and drive sustainable
growth. Our Smart HR management web application is not just a tool, but a strategic partner that
helps businesses grow and succeed. We are committed to delivering innovative, efficient, and
accessible HR management solutions, contributing to a better future for every business and
employee.
SmartHR is more than just HR management software; it is a multi-functional, flexible, and user-
friendly information system. Our vision is an ecosystem that provides businesses with a
comprehensive platform, integrating all aspects of HR management from recruitment to
performance evaluation, from training to skill development, helping them streamline processes and
enhance work efficiency.
6. Project Scope & Limitations
In this project, due to limitations in both manpower and time, the team will focus on developing
employee information management and recruitment functionalities. Given the time constraints, we
will not yet develop integrated functions such as payroll, bonuses, and timekeeping.
6.1 Major Features
NOTE: Mong cô xem kĩ giúp bọn em FE05, FE06 về vấn đề sau:
+ Nếu công ty có trang tuyển dụng riêng thì bọn em sẽ tích hợp với data của trang đó để lấy
thông tin tuyển dụng và thêm các chức năng tổng hợp để xử lí cho thông tin đó (đánh giá,
gửi mail …)
+ Cũng như các chức năng đã nói ở trên nếu công ty không có trang tuyển dụng thì bọn em sẽ
làm thêm một trang tuyển dụng riêng (guest) để ứng viên ứng tuyển nhưng nhóm đang
tranh luận về scope trong dự án là sẽ không còn cho người trong công ty dùng nữa
FE-01: Home page includes reports (statistics of total number of employees, number of new
employees, resignations) and reminders (reminder of expired contracts or employee
birthdays)
FE-02: Personnel records, a place to store and manage personnel information
FE-03: Personnel contract management, a place to store and remind personnel when
contracts are about to expire
FE-04: Complete all personnel procedures: appointment, dismissal, transfer, resignation
(notice of resignation and resignation), request for leave.
FE-05: Recruitment page (guest) to view recruitment information and apply
FE-06: Recruitment page (HR) creates job postings, edits and deletes job postings
FE-07: Receive recruitment information, evaluate and confirm
FE-08: Page of guidance documents, rules and policies of the company
FE-09: Employees can make applications upon request and monitor the application
processing process
6.2 Limitations & Exclusions
LI-1: Advanced Background Check: Although Smart HR can facilitate the background check
process by initiating the request and storing the results, it does not perform the check itself.
Third-party services are still needed.
LI-2: Third-party integrations beyond pre-built connectors: Smart HR integrations with
specialised or custom systems may require additional development work.
LI-3: Currently, the system does not temporarily support or develop additional timekeeping
and payroll functions, but it is in the future development plan.
