Group 1 Benavente Rosquites Valenzuela Antiado Villamater Dela Torre Borja Lotino
L E S S O N 4
ADVANCED
SPREEDSHEET
SKILLS
E M P O W E R M E N T T E C H N O L O G Y
01
GROUP 1 Home Project About Me Contact
MICROSOFT EXCEL
According to Microsoft Excel (2020,
August 25), “MS Excel is a commercial
spreadsheet application that is
produced and distributed by Microsoft
for Microsoft Windows and Mac OS
operating systems. It features the ability
to perform basic calculations, use
graphing tools, create pivot tables, and
create macros, among other useful
features.” Learn More
02
GROUP 1 Home Project About Me Contact
MICROSOFT EXCEL
It has the standard feature of an
electronic spreadsheet which uses cells
that are represented in rows and
columns designed to perform arithmetic
operations. MS Excel is widely used in
accounting and financial applications, as
well as in statistics and engineering
calculations.
Learn More
03
Group 1 Benavente Rosquites Valenzuela Antiado Villamater Dela Torre Borja Lotino
MS Excel
Important Screen
Elements 04
GROUP 1 Home Project About Me Contact
1 2
6 Figure 2: MS Excel Important Screen Elements 05
GROUP 1 Home Project About Me Contact
MS Excel Important Screen Elements
1.) NAME BOX
-Shows the cell reference of the active cell. This can also be used to locate
a cell.
2.) FORMULA BAR
-The area where you can enter or edit text or formulas.
3.) ACTIVE CELL
-A cell that is selected. The active cell is indicated in the Name Box at the
Formula Bar.
06
GROUP 1 Home Project About Me Contact
MS Excel Important Screen Elements
4.) CELL
-A cell is the rectangular area where a column and a row intersect. Each cell
is identified by a cell reference which its column and row location.
5.) WORKSHEET
-Each workbook contains worksheets with sheet tabs located at the bottom
of the worksheet. The sheet tab identifies the name of the worksheet.
(Example. Sheet1, Sheet2, Sheet3)
6.) WORKBOOK
-A file that contains one or more worksheets which you can use to organize
various kinds of related information. 07
GROUP 1 Home Project About Me Contact
1 FORMULA
-is used to calculate values. Use of an equal sign or
the Auto Sum function is needed to build a formula.
2 TEXTS
-are letters, symbols, numbers, and spaces or any
combination that you enter into a cell.
3 VALUE
-is a number that you enter into a cell that you may
use in a formula later. You may include in the value
the numeric symbols such as decimal point,
comma, or currency. 08
ARITHMETIC OPERATION AND CORRESPONDING KEYBOARD SIGN
SIGN OPERATION EXAMPLE FUNCTION
+ Addition =B5 + C5 Adds the values of cells B5 & C5.
- Subtraction =B5 - C5 Subtracts the values of cells C5 from cell B5.
* Multiplication =B5 * C5 Multiplies the values of cells B5 from cell C5.
/ Division =B5 / C5 Divides the values of cells B5 from cell C5.
^ Exponentiation =B5 ^ C5 Increases the values of cells B5 from cell C5.
09
CONSTANTS
FUNCTIONS
= PI () *A8 ^ 7 – 6 + 1
REFERENCE
OPERATORS
PARTS OF A FORMULA
Functions The PI () function returns the value of pi: 3.1416…
References D8 returns the value in cell D8
Constants Numbers or text values entered directly into a formula, such as 4,3,9
The ^ (caret) operator raises a number to a power
The * (asterisk) operator multiplies numbers
Operators
The + (plus) operator add numbers
10
The – (minus) operator subtracts numbers
GROUP 1 Home Project About Me Contact
ENTERING LABELS AND DATA
Text entries include any combination of letters, symbols, numbers, and spaces.
To create the sample below, follow the steps:
[Link] cell A1, type Coffee Mucho.
[Link] cell A2, type Sales for the First quarter.
[Link] the headings of the table.
Values are numbers that represent a quantity, price amount, exam score, and any
value. To create the samples in the next figure, follow the steps:
[Link] cell B5, type 19574
[Link] cell B6, type 29022
11
GROUP 1 Home Project About Me Contact
ENTERING LABELS AND DATA
TEXT
VALUES
12
GROUP 1 Home Project About Me Contact
ENTERING FORMULAS
Formulas are arithmetic calculations that can be performed in Excel.
An excel formula always begin with an equal (=) sign. To create the
sample on the next figure, follow the steps.
[Link] cell E5, type =B5+C5+D5 then press the Enter key.
[Link] cell E6, type =B6+C6+D6 then press the Enter key.
[Link] the rest of the formulas.
[Link] way you can do especially when adding on a long worksheet,
on cell E5 type the = sign, click the mouse on B5 and drag it up to D5
then press the Enter key.
[Link] the formula, select the cell and look at the Formula bar. 13
GROUP 1 Home Project About Me Contact
ENTERING FORMULAS
TEXT
VALUES
14
GROUP 1 Home Project About Me Contact
NUMBER [###] REPLACEMENT
If the number is too long to fit within the cell boundaries, Excel displays a series of symbol
### in the cell. The number and the formula are still stored in the cell, but the width of the
cell is not enough to show the whole number. To display the value, you must increase the
size of the column width. There are many ways to increase the Size of the column width.
1.) Go to the cell where the ### symbol appears.
2.) Click the Home tab, go to the Cells group and click the Format button. On the drop-
down list, select Column Width. On the Column Width dialog box, type the
width size you prefer and click OK.
3.) You can also click the column header to highlight the column and right click the mouse.
4.) On the Context menu, click Column width and on the dialog box, type the size
you prefer.
5.) Or you can simply place your mouse pointer between the column headers and when
the double-headed arrow appears, drag the mouse to resize.
6.) Another way is to double click the double-headed arrow to auto-fit the column. 15
GROUP 1 Home Project About Me Contact
NUMBER [###] REPLACEMENT
FORMAT
DRAG OR DOUBLE
COLUMN
CLICK THE ARROW
WIDTH
COLUMN WIDTH
DIALOG BOX
16
GROUP 1 Home Project About Me Contact
FORMULA ERROR MESSAGES
If a formula does not work, Excel will display the following
messages where you should modify your data or formula.
FORMULA ERROR MESSAGES
Error Meaning
#DIV/O1 Attempts to divide by zero
#VALUE! Tries to calculate something that is not a value (such as a text)
Addresses a cell that does not exist (such as a deleted cell) or is
#REF!
invalid
17
GROUP 1 Home Project About Me Contact
FORMULA ERROR MESSAGES
Uses a cell name that you have not defined, was misspelled,
#NAME?
or cannot be recognized
#NUM! Attempts an invalid numeric data for the type of operation
#N/A! Formula or function cannot find the referenced data
#NULL! Space was used in formula that reference multiples ranges
18
GROUP 1 Home Project About Me Contact
FORMULAS TAB
The Formula tab on the Ribbon contains the built-in functions
to perform mathematical calculations on your worksheet
data.
19
GROUP 1 Home Project About Me Contact
FORMULAS TAB COMMANDS
GROUP ICON NAME FUNCTION
Insert Function Edits the formula in the current cell
Auto Sum Displays the sum of the selected cells
Recently Used Browses and selects from a list of recently used functions
Financial Browses and selects from a list of financial functions
Function Logical Browses and selects from a list of logical functions
Library Text Browses and selects from a list of text functions
Date & Time Browses and selects from a list of date & time functions
Lookup &
Browses and selects from a list of Lookup & Reference functions
Reference
Math & Trig Browses and selects from a list of Math & Trig functions
More Functions Browse more functions 20
GROUP 1 Home Project About Me Contact
Defined
Creates, edits, deletes and finds all the names used in the
Names Name Manager
workbook
Names cells so that you can refer to them in formulas
Define Name by that name
Use in formula Chooses a name used in your workbook
Create from Selection
Automatically generates names from the
21
GROUP 1 Home Project About Me Contact
Shows arrows t indicate what cells affect the value of the
Trace Precedents
currently selected cell
Shows arrows that indicate what cells affected by the
Trace Dependents
value of the currently selected cell
Removes the arrows drawn by Trace Precedents and Trace
Remove Arrows
Dependents
Formula Displays the formula in each cell instead of the resulting
Show Formulas
Auditing value
Error Checking Checks for common errors that occur in formula
Debugs a formula by evaluating each part of the formula
Evaluate Formula
individually
Monitors the values of the certain cells as changes are
Watch Window
made to the spreadsheet 22
GROUP 1 Home Project About Me Contact
Calculate options Specifies when formulas are calculated
Calculation Calculate now Calculates the entire workbook now
Calculate Calculates the current sheet now
23
GROUP 1 Home Project About Me Contact
FUNCTIONS
Built-in formulas you can use to make your worksheet construction easier.
EXCEL FUNCTIONS
FUNCTION DESCRIPTION
=SUM Calculates the sum of the values of a range of cells
=AVERAGE Calculates the arithmetic mean or average of a range of cells or values
=MAX Gives the maximum value in a range of cells or values
=MIN Gives the minimum value in a range of cells or values
=COUNT Counts the number of cells in a range of cells or values
Shows a series of calculations using the same formula but a different value for each
=IF 24
calculation to determine whether the formula is true or false
GROUP 1 Home Project About Me Contact
EXCEL FUNCTIONS
Found by clicking the Home tab, go to the Editing group and in
the Formulas tab click Function Library group.
FUNCTIONS
25
GROUP 1 Home Project About Me Contact
EXCEL FUNCTIONS
Formulas Tab
Functions
26
GROUP 1 Home Project About Me Contact
USING THE SUM FUNCTION
1.) Click on the cell you want to perform the formula.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.) Highlight the data that you would like to add.
4.) Press the Enter key to finish the formula.
Auto Sum
27
GROUP 1 Home Project About Me Contact
USING THE AVERAGE FUNCTION
1.) Click on the cell you want to perform the formula.
2.) Click on the Formulas Tab, go to the Function Library group and click the AutoSum drop-down button.
3.) On the drop-down menu, click the Average command and highlight the data that you would like to find
the average value.
4.) Press the Enter key to finish the formula.
Average
Highlight
to find
average value 28
GROUP 1 Home Project About Me Contact
USING THE MAX FUNCTION
[Link] on the cell you want to perform the formula.
[Link] the Formulas tab, go to the Function Library group and click the AutoSum button.
[Link] the drop-down menu, click the Max command and highlight the data that you would like to find the
maximum value.
[Link] the Enter key to finish the formula.
Max
Highlight to find
maximum value
29
GROUP 1 Home Project About Me Contact
USING THE MIN FUNCTION
1.) Click on the cell you want to perform the formula.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.) On the drop-down menu, click the Min command and highlight the data that you
would like to find the maximum value.
4.) Press the Enter key to finish the formula.
Min
Highlight to find
30
minimum value
GROUP 1 Home Project About Me Contact
USING THE COUNT FUNCTION
1.) Click on the cell you want to perform the formula.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.) On the drop-down menu, click the Count command and highlight the data that you
would like to find the maximum value.
4.) Press the Enter key to finish the formula.
Count
Highlight to find
31
number of entries
GROUP 1 Home Project About Me Contact
USING THE COUNT FUNCTION
1.) Click on the cell you want to perform the formula.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum button.
3.) On the drop-down menu, click the Count command and highlight the data that you
would like to find the maximum value.
4.) Press the Enter key to finish the formula.
Count
Highlight to find
32
number of entries
GROUP 1 Home Project About Me Contact
USING THE IF FUNCTION
1.) Click on the cell you want to perform the IF function.
2.) Click the Formulas tab, go to the Function Library group and click the AutoSum
drop-down button.
3.) On the drop-down menu, click the More Functions and on the Insert Function dialog box select the IF
Command.
4.) On the Function Argument dialog box, fill up the required information on the boxes.
5.) Logical test is a statement that gives condition and can be evaluated by true or
false. For example, B15>=1000 (the value of the cell B15 is greater than or equal to 1000)
6.) On the value IF_true, it is the value that is returned if the logical test is TRUE. For
example, "Approval Required" (the text will appear on the selected cell if the value of cell B15 satisfies the
condition.)
7.) On the value IF_false, it is the value that is returned if the logical test is FALSE. For example, "No Need For
Approval (the text ill appear on the selected cell if the value of cell B15 does not satisfy the condition.)
8.) If you had already filled up the function argument, click OK.
9.) Another way is on the formula bar, type the following formula =IF(B15>=1000,
=1000,"APPROVAL REQUIRED","NO NEED FOR APPROVAL").
10.) The formula should always start with an equal sign ( = ) and arguments separated by commas (,). 33
GROUP 1 Home Project About Me Contact
Insert
Function
Functions
Options
IF Function
Arguments
Dialogue Box
34
GROUP 1 Home Project About Me Contact
OTHER FUNCTIONS
The list of functions in the Function Library includes specialized functions
that are used for financials, programming, engineering, querying
databases.
35
GROUP 1 Home Project About Me Contact
FINANCIAL FUNCTIONS
PMT
Computes the payment required to amortize a loan over a specified number of periods
IPMT Computes the interest portion of an individual loan payment, assuming a constant payment and interest rate
NPER Computes the number of periods required to amortize a loan, given a specified payment
SLN Calculates straight-line depreciation for an asset
LOGICAL FUNCTIONS
IF Applies a logical test that results in a true or false
Nested
Creates a hierarchy of tests
IF
AND Returns FALSE if any of its arguments are false and returns TRUE only if all of its arguments are true
36
GROUP 1 Home Project About Me Contact
TEXT FUNCTIONS
CLEAN Removes all nonprintable characters
Combines text from multiple fields into one cell. This is useful
CONCANTENATE
especially when importing from a database where data are entered in separate fields.
EXACT Compares two text strings to see if they are the same
LEFT Returns the first num_characters in a text string
UPPER Converts text into all-uppercase characters
DATE & TIME FUNCTIONS
TODAY () Inserts the current date
NOW () Inserts both the current date and time
WEEKDAY Returns the day of the week for a specific date
DAYS Converts text into all-uppercase 37
GROUP 1 Home Project About Me Contact
LOOKUP AND REFERENCE FUNCTIONS
searches the first column of table_array and returns a value from the same row in the column indicated by
VLOOKUP
col_index_num
Searches the first row of table_array and returns a value from the same column, in the row indicated by
HLOOKUP
row_index_num
ROWS Returns the number of rows in the specified range
MATH & TRIG FUNCTIONS
SUMIF Combines the IF and SUM functions to add specific values in a range according to the criterion you supply
COUNTIF Similar to SUMIF, but count cells in the specified range that match your specified criterion
PRODUCT Multiplies all of its arguments
ROUND Rounds a number by using this function for a specified number of digits
38
GROUP 1 Home Project About Me Contact
THANK YOU!!!
39
GROUP 1 Home Project About Me Contact
GROUP 1
KATE JANALLE CRUIZ DANIELLE AALIYAH AIRESH MAE
01 02 03 04
VILLAMATER DELA TORRE ANTIADO ROSQUITES
MARK PAUL JOHN PATRICK KIELLE URIEL
05 06 07 08
BENAVENTE VALENZUELA BORJA LOTINO
40
