Good [morning/afternoon],
Thank you for attending and your time.
I’m Nada Shurrab, the nominated project manager for the Construction Supervision and
Management Services of the Princess Muna Al-Hussein Maternity Hospital.
Today, I will walk you through the key aspects of this project and our approach to ensuring its
success.
This is the organizational structure of our project management team, which outlines the key
roles and relationships involved.
At the top, we have the clients: USAID, MOPWH, and RMS. These are the main stakeholders
responsible for oversight, direction, and funding of the project.
As the project manager, I serve as the central figure, bridging the gap between the clients and
the on-site execution team. My role is to oversee daily activities, ensuring the project stays on
track.
On-site, we have the quality control manager, and the safety officer. The site team, under their
guidance, consists of various professionals working to meet the project objectives.
Supporting the team is the Head Office Support. The project director provides high-level
oversight and strategic direction, ensuring the project aligns with the client’s vision. The
supervision manager works closely with me, offering direct support, while technical staff from
the head office provide the necessary expertise to ensure smooth on-site operations and that
all activities align with project goals.
This slide outlines the Head Office Support roles, divided into three key areas:
Staff, Training & Orientation: Focuses on team development through orientation sessions,
monthly lessons learned, and managing staff performance with future planning.
Monthly Visits & Progress Meetings: Involves auditing work progress, attending monthly
progress meetings, and conducting site visits for ongoing evaluation.
Quality Assurance: Ensures project standards by auditing, reviewing monthly reports,
confirming work conformity, and approving submittals after on-site confirmation.
Together, these ensure effective project oversight and quality management.
This slide outlines the Implementation & Management Plan from start to finish:
Mobilization: Includes design review, kick-off meeting, mobilization planning, and payments.
Supervision: Ongoing monitoring of construction progress.
Payment Certification: Handling interim and final payments.
Progress Tracking: Regular reports and site meetings to track progress.
Snag List & Final Notes: Resolving any outstanding issues.
Project Closing Out: Finalizing and handing over the project.
Throughout, Quality Control and Safety & Environmental Monitoring are maintained to ensure
compliance and standards.
This slide outlines the process of reviewing contract documents during the mobilization phase
of a project.
Since Bitar Consultants are the project designers, a third party will review all contract
documents, including drawings, BOQs, technical specifications, and engineering calculations, to
identify value engineering opportunities. The review process will be efficient due to the
consultants’ familiarity with the design, and any proposed changes will be discussed with the
design team and submitted to relevant authorities like MPWH or USAID for approval, ensuring
smooth coordination and timely decision-making during the mobilization phase.
This slide outlines the structure of communication and progress meetings during the project.
1. Executive Level: Monthly meetings include key stakeholders like USAID, MPWH, RMS,
Bitar, and the contractor to discuss overall project status. Additional client meetings can
be requested as needed.
2. Operational Level: Weekly and health and safety meetings are conducted with
supervision and contractor staff to ensure smooth progress and address safety
concerns.
3. Flexible Meetings: Meetings can also be held at any time if required, allowing flexibility
to address issues promptly.
This structure ensures clear communication across all levels to maintain project momentum
and address concerns efficiently.
This slide outlines the key pillars for successful project supervision, focusing on risks,
challenges, and mitigation strategies. The four pillars are:
1. Time: Ensuring the project is completed within the deadline, with mitigation strategies
in place for any delays.
2. Cost: Managing the project within budget and applying mitigations for any cost
overruns.
3. Safety & Environment: Aiming for zero accidents and environmental violations while
considering climate change impacts. Mitigations and record-keeping are essential to
track and prevent issues.
4. Quality: Delivering the highest possible quality in all aspects of the project.
These pillars work together to ensure a successful and balanced project outcome.
This slide outlines the control plans for key pillars of managing project time, cost, safety, and
quality:
1. Time: Regular progress reporting, coordinating approvals, managing delays, and
ensuring effective communication to stay on schedule.
2. Cost: Managing payments, monitoring cost controls, and controlling variations (VOs) to
avoid unnecessary expenses. Our priority is to avoid VOs, but if they occur, we will focus
on value engineering to minimize cost overruns and ensure the project remains
financially efficient.
3. Safety & Environment: Implementing safety plans, regular inspections, and addressing
any non-compliance with corrective actions.
4. Quality: Ensuring technical compliance, conducting inspections, and performing
material tests with regular quality assurance reviews.
These procedures ensure efficient project execution, cost management, safety adherence, and
high-quality standards throughout.
This slide presents the risks, challenges, and corresponding mitigation strategies across four
key project areas: Quality, Cost, Time, and Safety.
1. Quality: The risks include bad workmanship and non-compliance with specifications.
The mitigation strategies are to replace unskilled labor with skilled workers and issue
NCRs (Non-Conformance Reports) to prompt corrective actions.
2. Cost: Unforeseen site conditions such as utilities, septic tanks, and soil cavities are the
main risks. Mitigations involve seeking immediate solutions from the design team and
avoiding claims by providing technical solutions within contract terms.
3. Time: Obstacles like trees, boundary walls, and utility lines can cause delays. To mitigate
this, communication networks with the government can be used, and contractors
should prepare time schedules that absorb any delays within the planned activities.
4. Safety: Accidents pose the primary risk. The mitigation involves preventing accidents
through safety training, daily inspections, and early recognition of hazards. Non-
conformance should be monitored and enforced through penalties or third-party
involvement if necessary.
These strategies aim to manage project risks effectively while maintaining progress and safety.
This slide outlines important lessons learned for ensuring timely project completion, focusing
on early action, coordination, and verification:
1. Request Updated Land Registration Certificates: Ensure land certificates are up to date
and align with design plans to avoid delays caused by inconsistencies.
2. Resolve Contract Document Conflicts Early: Identify and address any conflicts in
contract documents before starting related activities to prevent delays later.
3. Ensure Quick Responses to Outstanding Issues: Regularly follow up with the contract
parties on unresolved issues to ensure timely approvals and avoid project delays.
4. Expedite Removal of Obstacles: Quickly remove site obstacles to maintain progress and
avoid unnecessary hold-ups.
5. Verify and Approve Site Topography Early: Approve the building site’s topography early
to start excavation on schedule, preventing delays in foundational work.
6. Receive Project Plans on Time: Ensure the contractor submits project plans, such as the
work schedule, procurement plan, and resource allocation plan, promptly as stipulated
in the contract. This allows proper coordination and ensures that critical milestones are
met on time.
These lessons emphasize proactive management and communication to ensure timely and
successful project execution.
This slide outlines the consultant’s role during the Defects Liability Period to ensure smooth
hospital operations. Key responsibilities include:
1. Identifying defects based on the construction contract.
2. Requesting the contractor to rectify defects within the set timeframe.
3. Monitoring for misuse of systems, especially MEP, to ensure optimal efficiency.
4. Evaluating operational needs and proposing solutions to enhance efficiency.
5. Conducting final inspections and issuing certifications upon satisfactory defect
correction.
6. Ensuring smooth project closure and coordination between all parties, including MPWH
and USAID.
Regular inspections and reporting to regulatory bodies ensure efficient project completion and
handover.
In summary, Bitar Consultants is committed to ensuring a smooth and efficient defects
liability period by focusing on defect identification, optimal usage of facilities, and thorough
final inspections, ultimately leading to successful project closure.
