University of Mumbai
Guidelines for On-the-Job Training (OJT)
for Post Graduate Students
As per NEP 2020
With effect from 2023-24
1. Introduction:
With the introduction of NEP 2020, the higher education programs in India are gearing up
to combine theoretical learning with practical application. On-the-job training and
internships are tools that provide students with opportunities to apply theoretical knowledge
in real-world settings. This hands-on experience helps bridge the gap between classroom
learning and practical application.
Internships and on-the-job training programs also offer students the chance to develop
essential skills that employers highly value. These include communication skills, problem-
solving abilities, teamwork, and adaptability. By working in a professional environment,
students gain valuable experience that enhances their employability. They also learn to
navigate professional environments, manage responsibilities, and overcome challenges. This
experiential learning fosters independence, confidence, and self-awareness, which are
essential for success in both career and life.
Furthermore, students get a first-hand look at various industries and career paths. This
exposure allows them to explore different fields, understand industry trends, and identify
areas of interest. It also helps students make more informed decisions about their career paths
after graduation. At the same time, students get valuable networking opportunities. They
interact with professionals in their field, build relationships, and expand their professional
network. These connections can benefit future job opportunities, mentorship, and career
guidance.
Experience gained through internships/ on-the-job training certainly adds value to students'
resumes. Employers often look for candidates with practical experience; internships give
students a competitive edge in the job market. In addition, a successful internship can
sometimes lead to full-time employment opportunities with the same organization.
It is with this backdrop that the University of Mumbai has crafted its OJT policy in light of
the NEP 2020 framework as well as the guidelines provided by the Higher and Technical
Education Department, Government of Maharashtra (2024) and UGC Guidelines for
Internship/Research Internship for Undergraduate Students 2023.
An Internship/OJT programme aims to provide students or recent graduates with practical
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work experience related to their field of study or career interests. Internships may focus on
skill development, career exploration, or both.
According to the UGC guidelines, in an internship programme, students are required to
participate in work experience or professional activity, or cooperative education activity with
an entity external to the education institution, under the supervision of an expert from the
given external entity. A prime aspect of the internship is induction into actual work
situations. Internships and OJTs include working with government or private organizations,
educational institutions, research and development labs/research organizations/non-
government organizations, enterprises, centres involved in research, innovativeness and
entrepreneurship, business organizations, local industry, artists, craftspeople, farmers-
producer organizations and similar other entities for providing opportunities to students for
active engagement in on-site experiential learning.
On-the-job training (OJT) is a practical approach to acquiring new competencies and skills
needed for a job in a real, or close to real, working environment. It provides the trainees with
opportunities to practice skills and apply their knowledge under the most realistic conditions
possible, which are the actual job conditions.
2. OJT Objectives:
An OJT programme in general sets out to achieve objectives such as
1. Align classroom learnings with workplace outcomes.
2. Provide students with real-world work experience and align their expectations with
job demands.
3. Combine physical and digital learning modes in industry settings, blended with
mentorship.
4. Foster research skills, including knowledge discovery, analytical tools,
methodologies, and ethical conduct.
5. Introduce students to emerging technologies and their applications in various fields.
6. Strengthen students' entrepreneurial skills and encourage job creation.
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The suggested evaluation grid for the assessment:
External (OJT Completion Quality/Perform Punctuality/Regularity Total
Supervisor, for of Hours ance
instance) 20 20 10 50
Department Weekly Written Report Viva-Voce /Presentation
Mentor Reporting
15 20 15 50
Total 100
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Appendix V: Student Diary (Log) Recording Format
Activities Additional
Week Task Assigned Key Learnings
Performed Remarks
Signature of Industry/organization Supervisor
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Appendix VI: Attendance Sheet10
<Organization Letter Head>
Name & Address of organization
_____________________________
_____________________________
_____________________________
_____________________________
Name of the Student
Roll Number
Name of Course
Date of Commencement of Training
Date of Completion of Training
Month and Year:
Week Monday Tuesday Wednesday Thursday Friday Saturday
1
2
3
4
5
6
7
8
9
10
11
12
● The attendance sheet should remain affixed to the Daily Training Diary. Do not remove or tear it off.
● Holidays should be marked in Red Ink in the attendance column. Absent should be marked as ‘A’ in
Red Ink.
Name and Signature of OJT Supervisor (with date)
10
Even in case of hybrid mode, a certificate of attendance duly signed by the OJT Supervisor needs to be submitted.
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Appendix VII: Supervisor Evaluation of OJT Student11
<Organization Letter Head>
Student Name: Date:
OJT Supervisor: Title:
Organization:
OJT Address:
Dates of OJT: From To
Please evaluate the intern based on the points mentioned in the table below.
[Link]. Particular Marks
1 Completing of Hours (out of 20)
2 Quality/Performance (out of 20)
3 Punctuality/Regularity (out of 10)
Total (out of 50)
Overall performance of student intern (circle one): (Needs improvement / Satisfactory / Good / Excellent)
Additional comments, if any:
Signature of Industry/organization supervisor
11 Please note that this is a suggested template. However, the department may modify as per their parameters.
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Appendix VIII: Proforma for Evaluation of OJT by Institute
<Name of the College/Department/Centre/Institute>
1. Name of Student
2. Mob. No.
3. Roll No.
4. Branch/Semester
5. Period of Training
6. Address of Training Site/organization:
7. Type of Work
Date of Evaluation
Please rate the following:
[Link]. Particular Marks
1 Weekly Reporting (out of 15)
2 Written Report (out of 20)
3 Viva-Voce /Presentation (out of 15)
Total (out of 50)
Additional Remarks (if any):
Signature of Faculty Mentor
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Appendix IX: Proforma for OJT COMPLETION CERTIFICATE
The student should attach OJT completion certificate, duly signed by the industry/organization supervisor to
his/her report. A representative format for the OJT completion certificate is as given below:
CERTIFICATE
(On Company/Institute Letterhead)
This is to certify that Ms./Mr. _________, has successfully completed the On-Job training in the
__________, from ______ to _________ under the supervision of ____________
Authorized signature
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Appendix X – Format of OJT Report
● Title of the Report: On-the-Job Training Experience Report
● Name of the Student:
● Name of the organization:
● Department/Division Where Training took place
● Duration of Training: [Start Date to End Date of Training]
● Date of Submission: [Date of Submitting the Report]
The following is a suggested outline. However, the students are advised to consult their respective OJT
Mentors.
● Introduction
● Company Overview
● Training Objectives
● Training Experience
● Skills Developed
● Achievements & Contributions
● Challenges Faced
● Lessons Learned
● Recommendations
● Conclusion
● Appendices (if any)
● References
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