Process of Organizing
Organizing is the core function which binds all the activities and resources
together in a systematic and logical sequence. It encompasses a number of
steps which are pursued to achieve organizational goals. Now, we will discuss
those steps in detail:
1. Identification and division of work: Organizing process begins with
identifying the work and dividing them as per the plans. Basically, the work is
classified into different manageable activities, to avoid redundancy, and
sharing of work is encouraged.
2. Departmentalization: After classifying the work into different activities, the
activities having a similar nature are grouped together. This process is called
as departmentalization which facilitates specialization and forms the basis for
creating departments.
3. Assignment of the task: After the formation of departments, employees are
placed in different departments under a manager, called as a departmental
manager. Thereafter, employees are assigned the jobs as per their skills,
qualifications and competencies. For the effectiveness of the performance, the
manager must ensure that there is a proper match between the job and the
incumbent, i.e. the right person has to be placed at the right job.
4. Establishment of organizational hierarchy: Deployment of work is not all,
the employees must be aware of whom they have to report and who can give
them orders. Hence, work relationships need to be established clearly, which
helps in the creation of a hierarchical structure of the organization.
5. Provision of resources to the members: Arrangement and deployment of
resources such as money, materials, supplies, and machine, etc. which are
important to carry out day to day operations of the organization.
6. Coordination of efforts and scheduling of activities: The final step to this
process is the coordination of efforts and scheduling the activities in a logical
and systematic manner so that the common objectives can be achieved
effectively.
Importance of Organizing
Organizing is integral to management as it facilitates the smooth functioning of
the enterprise. The importance of organizing is as under:
Advantage of Specialization: Organizing helps in the classification of jobs
systematically amongst the workforce, which helps in the reduction of
workload, as well as improved productivity. This is because the organization
will get the benefit of specialization wherein workers will perform specific work
on a regular basis, according to their competency.
Describes work relationships: The definition of work relationships describes
the flow of communication and determine the superior-subordinate
relationship. This removes confusion and chaos, in getting orders and
instructions.
Effective utilization of resources: Organizing function ensures the best
possible utilization of resources whether it is human, material, financial or
technical. This is because jobs are assigned to the employees which avoid
overlapping and duplication of work.
Adaptation to change: Organizing process helps the organization to survive
and adapt the changes, by making substantial changes in the strategies,
hierarchy, relationships, etc.
Development of personnel: Organising encourages creativity in executives.
Delegation of authority reduce their workload and they get time to identify new
methods to perform the work. It also enables them to explore new areas for
their growth and development.
In a nutshell, with organizing the manager brings order out of disorder,
removes confusion with respect to work and responsibility, and frames an
ideal environment where all the members of the organization can work in
tandem.
