Activity 5: THEORETICAL FOUNDATIONS OF KM (RESEARCH AND REPORTING)

Objectives:
At the end of the lesson, the students are expected to:
1. Explain the theoretical foundations of knowledge management.
2. Integrate concepts from various disciplines to knowledge management

Activity
A. Group Formation
B. Research and Preparation
 Topic research
 Preparation of report document and PowerPoint Presentation
C. Delivery/Presentation/Reporting

Expected Output
A. Research Document 35
B. PowerPoint Presentation 30
C. Presentation 35
100 points
Due date of submission
Research document and PowerPoint Presentation: Sept. 16, 2024 (Monday)

Schedule of reporting:
Wed (September 11) 2-3PM: Group 3 & 7
Thur (September 12) 1-4PM: Group 2, 4, 5, 6, & 1

A. Format of Research Document

I. Introduction
Introduce the Concept/Topic
II. Summary of the topic
Theoretical foundation of the topic
Main points/concepts
Contextualize-situate the topic within KM environment
Relate to/provide examples/ cases/ situations
III. References

B. Format of PowerPoint Presentation

1. Title Slide
 Elements:
o Presentation title
o Subtitle (if applicable)
o Your Group and members name
o Date
o Organization or affiliation (if applicable)/ Course Code & Title
 o Keep it simple and professional. Use a clean and readable font.
2. Introduction Slide
 Elements:
o Brief introduction of the topic
o Objectives or goals of the presentation
o Agenda or outline of the main points
o Clearly state what the audience can expect. This sets the stage for the
presentation.
3. Content Slides
 Elements:
o Main Points: Each slide should cover one key point or idea.
o Text: Use bullet points to keep text concise. Avoid long paragraphs.
o Visuals: Include images, charts, graphs, or diagrams to support your points and
make the slide visually appealing.
o Consistency: Use consistent font styles, sizes, and colors throughout.
o Aim for 5-7 bullet points per slide.
o Use high-quality images and graphics.
o Make sure text is large enough to be read from a distance.
4. Data and Evidence
 Elements:
o Use charts, graphs, and tables to present data clearly.
o Provide context and interpretation for the data.
o Avoid cluttered slides by focusing on key data points. Explain what the data
means for your audience.
5. Case Studies/Examples (if applicable)
 Elements:
o Real-world examples or case studies that illustrate your points.
o Use these to make abstract concepts more relatable and concrete.
6. Transition Slides
 Elements:
o Brief slides to transition between major sections or topics.
o Use these to help your audience follow the flow of your presentation.
7. Conclusion Slide
 Elements:
o Summary of key points
o Restate the main message or takeaway
o Call to action (if applicable)
o Keep the conclusion concise. Make sure your audience leaves with a clear
understanding of your main points.
8. Q&A Slide
 Elements:
o A simple slide with “Questions?” or “Q&A” as the title.
o Encourage the audience to ask questions. This slide signals the end of your
formal presentation and opens the floor for discussion.
9. Thank You/Contact Information Slide
 Elements:
o Thank you message
o Your contact information (email, phone number, etc.)
o Provide a way for the audience to follow up with you after the presentation.
General Tips for an Effective PowerPoint Presentation
 Slide Design: Use a clean and consistent design template. Avoid overly complex
backgrounds or too many colors.
 Font: Choose legible fonts, typically sans-serif like Arial or Calibri. Use a minimum font
size of 24 points for body text.
 Color Scheme: Stick to a limited color palette. Ensure good contrast between text and
background.
 Animation and Transitions: Use animations and transitions sparingly. They should
enhance, not distract from your content.
 Practice: Rehearse your presentation multiple times. Familiarize yourself with the flow
and timing.

C. Tips in the delivery of your Presentation

1. Know Your Content
 Familiarize Yourself: Be well-versed with your slides and content. The more comfortable
you are with your material, the more confident you’ll appear.
 Practice: Rehearse multiple times, preferably in front of a mirror or a small audience to
gain confidence and smooth out any rough spots.
2. Start Strong
 Engage Immediately: Begin with a strong opening, such as an interesting fact, a
question, or a short story relevant to your topic.
 Set Expectations: Clearly state what your presentation will cover and what the audience
can expect to learn.
3. Maintain Eye Contact
 Connect with Your Audience: Make eye contact with different members of the audience
instead of just reading from the slides. This creates a connection and keeps the audience
engaged.
 Glance at Slides, Speak to Audience: Use your slides as prompts but focus on speaking
to the audience.
4. Use Your Slides as Visual Aids
 Don’t Read Slides Verbatim: Your slides should support your narrative, not be the
narrative. Summarize key points and elaborate verbally.
 Emphasize Visuals: Highlight visuals, such as images, charts, and graphs, to reinforce
your points. Explain what they mean rather than just showing them.
5. Control Your Pace
 Slow Down: Speak clearly and at a moderate pace. This ensures the audience can follow
along and understand your points.
 Pause for Effect: Use pauses to emphasize important points and give the audience time
to absorb the information.
6. Engage the Audience
 Ask Questions: Encourage participation by asking the audience questions or inviting
them to share their thoughts.
 Interactive Elements: Use polls, quizzes, or prompts to keep the audience engaged
throughout the presentation.
7. Use Body Language Effectively
 Stand Confidently: Maintain an open, confident posture. Avoid crossing your arms or
slouching.
 Gesture Naturally: Use hand gestures to emphasize points, but avoid overdoing it,
which can be distracting.
8. Handle Questions Smoothly
 Be Prepared: Anticipate potential questions and prepare responses in advance.
 Clarify Questions: If a question is unclear, ask the person to elaborate. This shows you
are listening and ensures you understand what is being asked.
 Stay Calm: If you don’t know the answer, admit it, and offer to follow up after the
presentation.
9. Manage Time Wisely
 Keep an Eye on Time: Be aware of the time allotted and stick to it. Plan your
presentation so that you cover all points without rushing or running out of time.
 Prioritize Content: Focus on the most important points if time is running short. Be ready
to skip less critical slides if necessary.
10. Close Effectively
 Summarize Key Points: Recap the main takeaways of your presentation to reinforce the
message.
 End with Impact: Conclude with a memorable statement, call to action, or a compelling
question that leaves the audience thinking.
 Invite Questions: End with a Q&A session to address any queries and engage with the
audience.
11. Technical Preparedness
 Test Equipment: Before the presentation, ensure all technical aspects, such as the
projector, sound, and remote clicker, are functioning correctly.
 Have a Backup: Keep a backup of your presentation on a USB drive or cloud storage.
Also, consider having printed handouts in case of technical issues.
12. Stay Calm and Composed
 Manage Nerves: Take deep breaths before starting. Remember that it’s okay to be
nervous; channel that energy into enthusiasm for your topic.
 Adapt to Feedback: Pay attention to the audience’s reactions.