STRUCTURAL CONSTRUCTION

WORKS
LEVEL – II
Based on March 2022 Curriculum Version 1

Module Title: - Operating application soft ware

Module code: EIS SCW2 M01 0322
Nominal duration: 120 Hours

Prepared by: Ministry of Labour and Skill

August, 2022
Addis Ababa, Ethiopia
 Introduction to the Module

In structural construction work; the Operate Application software of structural construction

work helps to know use a range of prepare relevant information for software application
procedures, perform CAD and Microsoft office project package is booted properly, Necessary
tools and equipment are identified..
This module is designed to meet the industry requirement under the structural construction work
occupational standard, particularly for the unit of competency Read and interpret building
drawing and specifications.
This module covers the units:
 CAD and micro soft office project environment Measurement,
 Open software application and manipulate desktop
 Print
 Shut down computer
Learning Objective of the Module
 Prepare the CAD and micro soft office project environment.
 System of open software application and manipulate desktop environment
 Preform Print information
 Perform Shut down computer
Module Instruction
For effective use this modules trainees are expected to follow the following module instruction:
1. Read the information written in each unit
2. Accomplish the Self-checks at the end of each unit
3. Perform Operation Sheets which were provided at the end of units
4. Do the “LAP test” giver at the end of each unit and
5. Read the identified reference book for Examples and exercise
Unit one: CAD and micro soft office project environment Measurement,

This unit is developed to provide you the necessary information regarding the following content
coverage and topics:
 work health and safety
 Software application procedures.
 Tools and equipment
 CAD and Microsoft office Project package.
 Screen display
This unit will also assist you to attain the learning outcomes stated below. Upon completion of
this learning guide, you will be able to:
 Apply work health and safety
 Prepare software application procedures.
 Identify tools and equipment.
 Perform CAD and Microsoft office Project package.
 Display screen with instruction
 Definition of computer
A computer is an electronic device that follows sets of instructions, computer programs or software,
which have been written by computer programmers to perform a specific task.

INPUT PROCESS OUTPUT

Characteristics of computers
Speed

Computers make calculations at very fast rate, which is very essential for fast rate of job
executions. The speed of the computers calculated in terms of picoseconds, nanoseconds,
microseconds.
Accuracy

The accuracy of the computers is very high. They can do the same task with same accuracy
consistently and repeatedly without getting tired or bored like human beings.
Storage

A computer system can store large amounts of data in it. Modern computers can retrieve any
data out of its stored memory in a few nan-seconds. Storage capacity is measured in Bytes .A
byte is equivalent to a single character. This character can be a letter (A-Z, a-z), one of the
digits (0-9), or another special symbol like $, #, =, +,-, etc.
Diligence

Since computer is a machine it does not suffer from the human traits of tiredness and

Lack of concentration. It maintains the same accuracy and fastness at any time, even

After a long period of continuous non-stop work.

Classification of Computers by size, capacity & performance

A. Microcomputers: are called personal computers or just PC. These are smallest in

Size, capacity, and are applicable for office, home and personal use.
Types of PC:

i. Palmtop computers
Hand-held or palm top computers are gaining popularity. It is normally used for limited
number of functions as grammar and dictionary checking, calendar checking notebook,
etc.
ii. Laptop computers
They are briefcase sized designed for portability. You can use laptop computers on top of your
lap when going in a car, on airplane, or even in a café. These computers are very convenient
because they are designed for portability.

iii. Desktop/Tower computers

Laptop Desktop Tower

Fig 2 Personal Computers

B. Minicomputers: are larger in size and capacity than PCs. They are popularly used in banks,
universities and colleges.
C. Main frame computers: these types of computers process a vast amount of information and
have much higher processing speed and capacity than the above two. They can be used in
higher organizations like Ethiopian airlines designed for complex operations.

Fig 3 Main frame Computers

D. Super computers: are the most powerful computers, fastest, and the most expensive type of
computers. An example can be computers in NASA. The supercomputer is the top of the heap in
power and expense. These are used for jobs that take massive amounts of calculating, like
weather forecasting, engineering design and testing, serious decryption, economic forecasting,
etc.
 Fig 4 Supercomputers

Computer Systems
Computer systems have two major components that can be classified as hardware and software.
Hardware is the equipment you use, part of computer you can touch and feel where as software is the
set of instructions, called programs, that tells the computer hardware what, when and how to do tasks.

Fig 5 Structure of computer system

Computer Hardware
1. Input Devices

Input devices enable a computer user to enter data, commands, and programs into the computer
and interact with computer. Different input devices handle different types of information.
Examples: Keyboard, Mouse, microphone, scanners, Digital Camera, etc.
 The Keyboard
The standard keyboard has four groups of keys. The alphanumeric keys and the numeric keys enter text
and number into the computer. The function keys are used by programs as keyboard shortcuts to
commands. The cursor-movement keys allow you to move the cursor to various positions on the screen.

 The Mouse
A mouse allows you to move the pointer or cursor that is on the screen and to select items by
clicking on them.

The mouse rests on a mouse pad or desk top, and when the mouse is moved
around, the pointer on the screen imitates the motion of the mouse.

The mouse has buttons, which send a signal to the computer when clicked. Most
mouse have three buttons, the left button commonly performing a function, the right button revealing
the options available from the current position and the middle button called scroll/wheel that scrolls
documents not seen on one screen at a time.

 Microphone:
It converts sounds and human voices to computer information. A PC captures
sound input through a microphone and gives the output through a speaker.

 Scanner:
Scanners scan paper and photographic images and convert them to digital images.

The scanner works like a copy machine.

2. Central Processing Unit (CPU)

The CPU, or Central Processing Unit, is the main part of a computer in which all processing is carried
out. This is the part of the computer that does the "thinking" and also named as “the brain of
computer.” The CPU has two major functions:

 It co-ordinates and controls the computer’s activities. For example: retrieving/opening files from
disks, interpreting data and commands entered from input devices like keyboard, and sending
data to output devices like printer, etc.
 It performs arithmetic and logic operations using binary number system.

CPU has three parts:

A. Arithmetic and Logic Unit (ALU):The ALU is designed to perform basic arithmetic and logic
operations.
1. The arithmetic operations include addition (+), subtraction (-), multiplication (*) and division
(/).
2. The logic operations include AND, OR, and NOT functions, <, >, =, ≠, <=, >=. The ALU can only
do one thing at a time but can work very, very fast.

B. Control Unit (CU): The Control Unit is responsible for controlling the overall operation of the
computer system. The control unit directs and co-ordinates all units of the computer.
 C. Registers: in order to retain intermediary results, the ALU requires a provision for storing
operand and instructions used for control unit. These storing devices with in CPU are called
registers. Registers have a very fast access time.

3. Output Devices

An output device is a peripheral device that enables a computer to communicate (send out) information
to the user.

In general, there are three types of output from a computer. These are:
 Printed or hard copy output
 Display output or soft copy output
 Voice output
 Printed out put
There are two types of devices used to produce Printed out put. These are printer and plotter.

i. Printer
Printers are devices for producing permanent output on paper. Such output is sometimes
referred to as hard copy. e.g. Report, chart, etc.

 Display output
In addition to hard copy output, a significant share of the output produced by a computer system
appears visually on the display screen (or Monitor) of a computer. The output the monitor display is
named as soft copy.

 Voice output
In voice output systems, the user hears synthesized speech over headphones or speakers.

4. Storage Devices

Storage refers to the media and methods used to keep information available for later use.A computer
has two types of storages; one that store data or instruction currently being processed (main memory)
and the other store data or software that retain with in computer for a long time (auxiliary storage).
A. Main Memory (Internal or primary memory)
Internally, temporary instructions or data can be stored in silicon Random Access Memory (RAM)
chips that are mounted directly on the computer's main circuit board (motherboard).Each memory
location can be referred by its memory address.

RAM is a storage area where the computer stores the data and commands that are currently being
used or processed by CPU. When the computer is turned off, all data in Main Memory (RAM)
vanishes. A data storage method of this type is called volatile since the data "evaporates." For this
reason RAM requires a constant power supply to maintain its contents. RAM chips are like pieces of
paper that can be written on, erased and used again. Its capacity is measured in Kilobytes, Mega
Bytes, Giga bytes, etc.

B. Auxiliary Storage Devices (External or Secondary Storage Devices)

When you create data on the computer or write (load) programs, you can not save them
permanently in the computers main memory. Primarily, main memory (RAM) is not large enough to
store all of the programs and data that are used. In addition, main memory loses its data when the
 computer is turned off. For these reasons, the computer has another form of memory for
permanent storage. This memory is known as auxiliary storage also called external or secondary
storage.

Secondary storage devices consists use magnetic storage media in the form of floppy disks, hard
disks, flash disks or tapes and optical storage media like CD and DVD to store programs and data.

Computer Software
Software or a program is a complete set of instructions written by humans, which enables the computer
to obtain solution of a certain problem.

Software is a collection of programs and routines that support the operations of performing a task using
a computer. Software also includes documentations, rules and operational procedures.

Software is often divided into two categories:

 System software:-includes the operating system and all utilities that enable the computer to
functions.
 Application software:-includes programs that do real task for users.
1. System Software

The important categories of system software are:

Operating system and Language software

OS (Operating system) have the following functions:

 manage the computer resources;

 interpret and process commands;
 manage input/output devices;
 allow the system to understand application software, &
 allow the user to communicate with the application software.

2. Application Software

 Is software that is designed to perform tasks for the specific purpose.

 Are usually called application packages as they may include a number of programs along with
operating instruction, documentation and so forth.
Example- Word Processors/ Word processing,

Spreadsheet, Database management system.

Start the computer

Information Sheet 1 Parts of Computer and how it works

Identifying the parts of a personal computer

There are many different models of personal computers. They include desktop personal
computers (PC), notebooks and laptops but they all have the same basic hardware parts:
 a keyboard
 mouse/touch pad/trackball
 monitor (screen)
 system unit.
The diagram below shows a typical set up of a personal computer.

Figure 1: The typical set up of a personal computer

Another type of personal computer is a notebook. A notebook is a compact computer that is

easily transported and can be powered by batteries.

Figure 2: Notebook
computer
Next time you see a
shop that sells
computers you could have
a look at some of the computers,
notebooks, laptops and palm pilots
that are available.
How computer works
Input/output/process
The computer system needs people, data, hardware and software to operate. The process for
getting data in, processing the data and getting the information out is known as input/process/output.
Input
Input is the data that is entered into the computer. It is entered through input devices. Some
examples of input devices are:
 mouse
 keyboard
 microphone
 scanner
 digital camera
 joy stick
 touch pad
 MP3 player
 digital video player (plays DVDs).

Using a mouse (input device)

The mouse is used to move the mouse pointer around the screen and to
perform tasks such as moving and opening folders or files. A mouse could
be attached to a computer with a cord or it may be cordless (a remote
mouse).
You see the position of the mouse on the screen by seeing a symbol. The mouse symbol moves
around the screen as you move the mouse. Depending on the task you are doing, the mouse symbol could
look like any of the following.

A mouse pointer: means you can click on an item, such as a folder icon, to select it or move it.

A timer: means the computer is busy processing a task so you need to wait until the computer finishes
the task and the symbol changes back.

Flashing insertion point: When you click the mouse the insertion point will flash if text can be
entered or deleted.
I I-beam: This shows you where your mouse is when it is hovering over text.

Process
Processing refers to the computer performing operations and calculations (using the data that has
been input and software). This processing of data is done by the central processing unit (CPU) that is
housed in the system unit.

Output
Output is what the
computer displays as a result
of processing data (eg
calculations or instructions).
Some examples of output
devices are:
 printers
 speakers
  monitor/screen.

Figure 3: A computer with typical input and output devices

le

Figure 4: If the power switch on the system unit is off (no light), then you need to
turn on the computer parts in the correct sequence
Sequence for starting a computer
1. Check peripheral device connections.
2. Turn on power at the power outlet.
3. If the monitor has a separate switch, turn it on.
4. Switch on the printer.
5. Check to see if there is a floppy disk in the floppy disk drive if your computer
has one. Eject the disk to ensure the computer starts from the hard drive.
6. Switch on the system unit. If using a desktop PC the power switch is usually
a button on the front or side of the system unit. If using a laptop the power
switch is usually at the top of the keyboard.
7. The computer will perform a start-up routine. When the start-up routine has
completed then the operating system will start.
Logging on
The computer you are using may have been set up so that you need to log
on to the computer in order to be able to access the software and stored data, and
commence using it. This is a security feature that is often in place for computers in
the workplace, school, college or other large organisation.
When you log on you are connecting the computer with a network of other
computers in the organisation.
If you need to log on you will see a box on the screen asking you for two
items of information that you need to type in:
1. Username
2. Password.
Usernames and passwords are set (for each authorized user) by the IT
Administrator for the organisation. Your teacher or IT Department (in an
organisation) will provide you with these details.

Security conditions
 Your username and password determines what information and features of
the computer and network you have access to, and this is determined by the IT
security policy of the organisation.

Information Sheet 1 The Computer Desktop Environment

Getting familiar with the desktop environment

Using the mouse

One of the most useful tools for working on a computer is the mouse. The mouse is used
to move a pointer or cursor around the screen, in order to select a button or icon to perform a
particular task, or to access, move or copy data. When you create your own files using
application software (like a word processor) you’ll use the mouse to help you write and edit text
or other data.
So before you start to navigate around the computer, make sure you are comfortable with
using the mouse. It may take some time and practice to get this.

Practice moving the mouse

Mouse pointer: On the screen, the mouse usually appears as a small white or black arrow. When
you move your mouse on a flat surface, the arrow will match the movement on the screen.

To move the mouse pointer, move the mouse across the mouse pad and watch the pointer
on the screen move in the same direction. Practice moving the mouse now.

Doing tasks with the mouse

There are a variety of mice available. Apple computers have a single button, while PCs
can have either two buttons (a left and a right button) or three buttons (left, middle, right). The
left and right mouse buttons, however, are commonly used by PC operating systems.
Some common ways that you can use a mouse with two buttons include:
 Left-click: One click of the left mouse button allows you to choose something on the
screen.
 Right-click: One click of the right mouse button will often open up a shortcut menu.
 Double-click: Quickly clicking the left button twice allows you to open a selected file
or folder.
 Click-drag: Left-click on an item, such as a file icon, and keep holding the mouse
button down, then drag the item to move it to a new location. Another common
function that click-drag performs is with text. For example, when you are inside a
word document, left-click at the start of a sentence and drag to the end of the sentence
to select that sentence.
Figure 1: A mouse with two buttons and a scroll wheel
A mouse may also have the additional feature—a scroll wheel—that enables you to use
the mouse to scroll up and down a window instead of using the window’s scroll bars.

What is the desktop?

The desktop is the background screen that appears as soon as the computer has finished
starting up. The desktop is part of the operating system software, so its appearance is controlled
by system settings.
There are several useful items on the desktop including:

Icons: An icon is a small picture that may appear on your desktop. Double left-clicking on an icon is
an easy way to open a program, files or other items (such as storage drives). Icons allow you quick
access to all of these items.

Desktop windows

It is very important to become familiar with how to work with windows on the computer.
A window is an area on the screen that displays programs or information. For example, windows
are a device the operating system uses to display a list of the contents of a folder. A window can
be moved, resized, opened and closed. Many operating systems allow you to have several
windows open at any time, so you can easily move around between areas.
Windows are also used in application programs to display a document when it is open.
There are several features of windows including:
 Title bar: This is a bar that appears at the top of the window. It often includes the
name of the program or folder.
 Minimize: This option shrinks the window to its smallest size. It will now only
appear as an option on the task bar. The program is still open; left-clicking on it in the
taskbar will restore it to its regular size.
 Maximize: This options makes the window expand to its largest size.
 Close: This will close the window. If you need to save your work, a program will
usually ask you to save before closing.
 Scroll bar: This is a slider on the right-hand side of the window that allows you to
move down the contents of the window, in the same way you might have scrolled
down a website page. Left-click and drag the slider, or left-click on the down and up
arrows in order to move up or down the window contents

Minimize Maximize Close

Figure 2: Buttons that appear in Microsoft Windows operating system windows—to minimise,
maximize and close a window. These buttons sit at the top right-hand corner of every window.

The task bar

 The Task bar is a horizontal bar at the very bottom of the desktop. It shows any
applications or windows that are open. If there is more than one document open in an application
it will show the name of the application and the number of files open. It also shows the time and
short cuts for any other items open on the desktop.

The Control Panel

The Control Panel enables you to view and change settings to things like:
 The display—screen savers, patterns, appearance, wallpapers.
 Date and time
 The system—resources that the system has available such as devices listed in the
hardware tab.
 Printers and faxes—shows printers and faxes and their settings.

There are other options that you could use once you are more confident.
The Control Panel window contains many icons that represent different controls, players
or information about the computer system. You can access any of these by double left-clicking
on an icon.

Look at Figure 4 on the next page. Find the icons for:

1 Date and time
2 Display
3 Folder options
4 Printers and Faxes.

Customize the desktop

It is possible to customize your desktop, for example, to change the background pattern
and the style of the text displayed by the operating system. You do this through the Control
Panel through the Display icon.
Now, on your own computer, follow the steps below to customize the desktop on your
computer.
1 Left-click on Start on Task bar.
2 Left-click on Control Panel.
3 Double left-click on the Display icon.
The Display Properties box will appear.

Figure 5: The Display Properties box (in Windows XP)

Notice the tabs across the top of the box—

these provide options for changing display
properties:
 Themes
 Desktop
 Screen Saver
 Appearance
 Settings.
Click on each tab to see the different options.
1 Select ‘Windows XP style’ from the
Windows and Buttons option. To do this,
click on the arrow to see a drop-down
menu which lists the options. Then move
the mouse pointer down the list to select
the option you want.
2 Select a Colour scheme in the same way
you changed the Windows and Buttons
 option. Notice how the colour scheme changes on your desktop as you choose different
options.
3 Now change the font size, for example, try ‘Large’.
4 Click on OK to save the changes you have made OR click on Cancel if you don’t want to
save the changes.

Change the date and time

Follow these steps to change the date and time on your computer clock.
1. Click on Start on the Task bar.
2. Click on Control Panel.
3. Double-click on the Date and Time icon.
The tabs here give you options for how the time and date is displayed and allow
you to set the correct time on the computer’s clock if necessary.
Check the following options are set on your computer:
4. Click on the Time Zone tab.
5. Select ‘Aus Eastern Standard Time’ from the drop-down menu.
6. Click on the Date & Time tab.
7. Click on the drop-down menu and select the correct month.
8. Use the up and down arrows to select the year.
9. Click on the date in the calendar to select the day.
10. Under the clock, use the up and down arrows to select the correct time.
11. Click on OK to save the changes you made OR click on Cancel if you don’t want
to save the changes.

Figure 7: Date and Time properties box (in Windows XP)

Unit Two: Open software application and manipulate desktop

This unit to provide you the necessary information regarding the following content coverage
and topics:
 software icons
 Open, close and access software features for CAD and MS project
 Basic function tool for CAD and MS project software.
This guide will also assist you to attain the learning outcomes stated below. Upon completion of
this learning guide, you will be able to:
 Perform application software icons.
 Perform open, close and access software features for CAD and MS project.
 Identify basic function to CAD and MS project software.

Operation Sheet 2 Moving and renaming a directory

Move and rename directories

Move subdirectories between directories

Sometimes it is necessary to move a folder to another location or folder. Here

are two ways you can do this. (Note that you can move a file in the same ways.)

Use ‘Move To Folder’

1. In window view, click once on the folder you want to move (so that it is
selected).
2. In the window’s Toolbar click on the Edit menu and select Move To
Folder.
3. Select the folder you want to move the selected folder to. To do this, scroll
up or down
the list to find the target folder. You may also need to expand folders to
find the folder you want. To select the target folder click on the folder
name so that it is highlighted.
4. Click on the Move button.

Drag the folder to the new location

Another way to move a folder is to drag the folder to the new location:
  Click on the folder icon and keep the mouse button down as you drag the
folder over the top of the target folder. Release the mouse button when the
target folder is highlighted.
OR
 Click-drag the folder into the window area of an open folder or drive window.

Copy, cut and paste files across directories

Cut, Copy and Paste are tasks you can do in all application programs and
windows such as a folder or drive window. You need to make a selection first so that
you can cut or copy the selection and then paste it in another location.
With cut, copy and paste you can remove or move a folder or a file as follows:
 Cut: Remove file from current location.
 Copy: Make a copy of the file.
 Paste: Place a copied or cut file into another location.
Try this exercise:
1. Locate a file to move to another location (such as a different folder).
2. Right-click on the file to select it.
3. Select the appropriate option: Cut or Copy.
4. Open the directory or folder where the file is to be moved.
5. Right-click anywhere in the window where you want to paste the file. Click
on Paste in
the menu

Rename directories

You can rename your folders at any time. To do this:

1. Right-click on a folder.
2. Left-click on Rename in the menu.
3. Type in the new folder name.
4. Press Enter on the keyboard to save the change.

Select, open and rename groups of files

Sometimes you may wish to select, open or rename more than one file at a
time.

Select and open more than one file

1. Hold down the Control key (CTRL) and click on each file you want to
select. Don’t release the Control key until all the files are selected.
 2. Right-click on one of the selected files and select Open from the menu.

To rename more than one file

1. Select the files to be renamed as you did in step 1 above.

2. Right-click on one of the selected files and select Rename from the menu.
3. Type in the new file name.
Note: Windows will give each file a number after the common file name.

Creating Directories and Sub-

Operation Sheet 3
directories

Create directories and sub-directories

You can set up your own directory and sub-directories by creating new
folders within a hierarchical structure, depending on a logical or business system for
organising the directory.
In our earlier example (Figures 1 and 2) the directory on the floppy disk has
this hierarchical structure:

To create a new folder:

1. Locate the directory or folder in which you want to create a new sub-
directory/folder.
2. Double-click on this folder to open it.
3. In the folder window click on the File menu and select New then Folder.
This creates a new (empty) folder inside the folder you have opened.
4. Type in the name of the new folder (to replace the default text ‘New
Folder’.)

To create more folders at the same level as this, keep selecting New Folder
until you have all the folders you need.
 To create one or more folders inside one of the new folders, repeat the above
steps.
In this way you can create a hierarchy of folders according to a hierarchical
structure. The new directory will be set up and ready to save or copy any
documents into.

Please ask your trainer for the instructions for this lap test.
Activity 1: Create and name directories and subdirectories

1. Create the following three directories in a folder called ‘My

Documents’:
1. Customers
2. Staff
3. Warehouse

2. Create the following four sub-directories within the Customers

sub-directory:
1. CD Basement
2. Gig Shop
3. MP3 to go
4. Music Beat

3. Create the following three sub-directories within the Staff sub-

directory:
1. Overtime
2. Rosters
3. Timesheets

4. Create one sub-directory within the Warehouse sub-directory:

1. Utilities

1.1. Creating Documents

 There are several ways of creating a file. You can create a file from:
 My Documents
 the desktop
 Microsoft Word or any other program you are in.
 Creating a file in My Documents. Follow these steps to create a file in My Documents:
1 Open My Documents
2 Click on File on the top menu bar
3 Scroll down the menu and click on New
4 Select the type of document you would like, e.g. Microsoft Word Document, from the sub-
menu. A dialog box 'New Microsoft Word Document' will appear. Type in the name of the
new document.
 Creating a file from the desktop, you can create a new file from the desktop by selecting a
‘type' of file from the shortcut menu. Follow these steps to create a file from the desktop:
1 Go to your desktop
2 Right click on the desktop
 3 Select New from the shortcut menu that appears
4 Select the type of file you want and the correct program will open
 Creating a new file in Microsoft Word. Follow these steps to create a file in Microsoft Word:
1 Open Microsoft Word
2 Click on File on the top toolbar
3 Select New from the menu
4 Select Blank Document and a new Word document will open
1.2. Saving Documents
After Naming and Saving a File Once: Click the Save button on the Standard toolbar. OR
Go to the File menu and choose Save. Follow these steps to perform a Save As
1.3. Start Word 2007
First Click on Start button Click on All programClick on Microsoft office click on
Microsoft office word 2007 OR
First Click on Start buttonClick on Run Write WinWordOk.
1.3.1. Creating New Document
Sometimes you need to create a new document when you are in the middle of typing another
one. You can create a new document even if you have not saved and closed the document you
are currently working on.

Click the Microsoft Office ButtonNew  Under Templates, you see options you can use to
create (A blank document, installed, template and etc.) select one of your option Create. Or
Press Ctrl +N key.
1.3.2. Entering Text
 The flashing insertion point shows you where the new character you type will appear.
 You can move the insertion point to a new location by using the four arrow keys
found on the keyboard.
 You can also point a new location with your mouse, and then click once to move the
insertion point.
1.3.3. Saving Document
 When you save a file, you can save it to a folder on your hard disk drive, a network
location, disk, CD, the desktop, or another storage location.
 You need to identify the target location in the Save in list.
 To save Document
Click the Microsoft Office ButtonSave as  Word documenttype file name
on File name box In the Save as type list, click the file format that you want to
save the file in Save.
 To save using keyboard
Press Ctrl+ S key for your keyboard
Close Document
To close your document you have to options using close command and close button form title
bar.
 To close using close Command
Click the Microsoft Office Button  Close.
 To close using close button
Click on Close button from title bar.
 To close using keyboard
Press Alt+ F4 Key.
 1 Click File from the menu bar.
2 Select Save As. The Save As Dialog Box appears.
3 Type a new name for your file in the File name: box.
4 Click Save.

Operation Sheet 2 Formatting document and creating tables

2.1.1. MS Word Formatting

 To set custom tabs:
 First sate tab stop poisons Click on home tabfrom paragraph group click on
Show paragraph button  click on Tabs button  Select tab stops position and
select leader and alignment ok.
 To delete a custom tab:
 To delete single tab stop position; (Click on home tabfrom paragraph group
click on Show paragraph buttonclick on Tabs button Select tab stop position
and use clear button)
 To delete all tab, stop position;
 (Click on home tabfrom paragraph group click on Show paragraph
buttonclick on Tabs button  clear all)
2.1.2. Bullet and numbering list
 To create a numbered list automatically:
 Type 1, followed by a dot and a space  Type the text for the first item and press
Enter. And use Enter to continue. (To Stop Press Enter twice)

 To create a numbered list using numbering button

 Click on home tab from paragraph group select number format form numbering
button Type the text for the first item and press Enter. And use Enter to
continue.

(Numbering button)

 To create a bulleted list:

 Type (*) followed by a dot and a space  Type the text for the first item and
press Enter. And use Enter to continue. (To Stop Press Enter twice)
To create a bulleted list using bullet button
 Click on home tab from paragraph group select bullet format form bullet
button Type the text for the first item and press Enter. And use Enter to
continue.
If you want to change the numbers to bullets (or vice versa):
 Select the entire list  Click on the Bullets or Numbering button from home tab
on the paragraph group.
2.1.3. Border and shading
 To add border
 Select the picture, table, or text that you want to apply a border select Page
Layout tabform the Page Background group select page boarders
buttonclick on border tabfrom style select Line Style and select line Color
form Color box  Ok
 To remove border
 Select the picture, table or text that you want to remove border select Page
 Layout tabform the Page Background group select page boarders
buttonclick on border tabclick on none box Ok
 To add shading
 Select table or text that you want to shading select Page Layout tabform the
Page Background group select page boarders buttonclick on shading
tabselect shading color Ok
 To remove shading
 Select table or text that you want to remove shading select Page Layout
tabform the Page Background group select page boarders buttonclick on
shading tabselect no color Ok
2.1.4. Page formatting
 To add page border
 Select Page Layout tabform the Page Background group select page boarders
buttonclick on page boarder tab specify the Type of border you Want from
Apply to specify in which page you the border apply Ok
 To remove page border
 select Page Layout tabform the Page Background group select page boarders
buttonclick on page boarder tabclick on none box Ok.
2.1.5. Header and footer
 To create header and footer:
 Select Insert tab in the Header & Footer group, click Header or Footer
button Click the header or footer design that you want.
 To remove header and footer:
 Select Insert tab in the Header & Footer group, click Header or Footer
button Click on remove header and remove footer button.

Information Sheet
Deleting and restoring files
1

Delete and restore files

Delete files and folders

You may need to delete files or folders, for example, when you no longer need them
or when they are copied to another disk.
Here are two ways you can delete a file (a folder can be deleted in the same ways).

1. Right-click on the file you want to delete

o Right-click on a file.
o Left-click on Delete in the menu.
The file is now moved to the Recycle Bin which sits on the desktop.

2. Drag the file to the Recycle Bin

Another way to delete a file is to drag it to the Recycle Bin on the desktop:
o Click on the file and hold the mouse button down as you drag it to the
Recycle Bin.
o When the file is directly on top of the Recycle Bin the bin will be highlighted.
At this point release the mouse button and the file will be moved into the bin.
 o Figure 6: Icon for the Recycle Bin in Windows XP

Restore deleted files

If you have deleted files or folders but not emptied the Recycle Bin you can still get
the deleted files back. This is called restoring a file.

To do this you need to access the Recycle Bin from the desktop:
1. Double-click on the Recycle Bin to open it. Inside this window you can see
the files that have been deleted.
2. Right-click on the file you want to restore.
3. Click on Restore in the menu.

The file will be returned to the place it was previously deleted from.

Empty the Recycle Bin

Deleted files and folders stay in the Recycle Bin until you empty the bin. If you
empty the Recycle Bin anything in it will be permanently deleted (unable to be restored
from the desktop). It is a good idea to empty the Recycle Bin on a regularly basis, as
deleted files take up storage space on the computer.
To empty the Recycle Bin:
1. Right-click on the Recycle Bin icon.
2. Select Empty Recycle Bin from the menu. (If there are no files in the bin then
this option will be faded.)
The files that were previously deleted (transferred to the bin) are now permanently
deleted.

Use the search tool to find specific files

Sometimes files are saved or moved to locations that you can’t remember or just
don’t know. There may be thousands of folders in a hard drive which would be impossible
to browse in order to find a lost file.
Luckily there is search tool that is part of a computer’s operating system. This tool
runs an automatic search on a drive or within a specific directory (using keywords or the
file name) to find a file or folder.
You can open the Search Companion (the search tool in Microsoft Windows) in a
number of different ways—here are three ways to do this.

Right-click on a folder or drive icon

1. Right-click on a folder or drive icon and select Search from the menu. This will
search on the folder or drive you clicked on, eg My documents.
2. Type in either part or all of the file name OR a word or phrase contained in the
document you are searching for.
 Figure 1: Microsoft Windows Search Companion

3. Click on the Search button.

4. The results of the search are listed in the window. There may be more than one
result for your search. Double-click the correct file to open it, or move the file to
another location.
 Unit Three: Print

This learning guide is developed to provide you the necessary information regarding the
following content coverage and topics:
 Print from installed software.
 view progress of print
This guide will also assist you to attain the learning outcomes stated below. Upon completion of
this learning guide, you will be able to:
 Perform print from installed software.
 Perform view progress of print

3.1. Print from installed software.

3.1.1. Printing CAD Drawings from the Printer Driver
3.4.1. Print
a. Open and activate the workbook that contains the information you want to
print.
b. Select your work sheet or your database you want to print.
c. Choose Microsoft office button Print. The Print dialog box appears.
d. If you want to change any aspect of the page layout, click the Properties
button
e. In the Copies box, enter the number of copies if your and more than one.
f. In the Print range group, click Page(s) and enter a range of page number in the
form and to boxes if you want to print less than the entire document.
g. Click Ok to begin printing.
Information Sheet 4 Printing a document

4.1. Print a Document

1. Make sure that a printer was attached to your computer or to the network.
2. Make sure also that the driver for that printer was already installed in your computer.
3. Click on Ctrl + P or click on the Office button then click Print
4. After that, a print window will pop-up. Here are the basic things you should know when
printing a document:

If you have many printers installed in your computer, choose the printer you want to use here.

Print all pages

Print the current page

displayed on your
screen

Print specific page/s only

Ex. 1-4 – prints pages 1-4
1,3-4 – prints page 1
and 3 to 4
1,5 – prints pages 1 & 5

Indicates the number of

copies to be printed
5. When you’re done, click OK button to print the document.
 1. Which one is correct print the document using keyboard?
A. Ctrl + P
B. Ctrl + V
C. Ctrl + R
D. Ctrl + C
2. From the printing document procedure which one is the first step?
A. Make sure that the driver for that printer was already installed in your computer.
B. Make sure that a printer was attached to your computer or to the network.
C. a print window will pop-up
D. click OK button to print the document

Test II: short Answer writing

Instruction: write short answer for the given question. You are provided 3 minute for each
question and each point has 5Points.
1. What is the functions of print?

2. Write the step of printing document?

Part III: Short answer writing

Direction: Give short answer to the following questions. Time allotted for each item is 2mniut
and each question carry 4 point.
3. print

4. print view

Unit Four: Shut down

This unit is developed to provide you the necessary information regarding the following content
coverage and topics:
 close on open application
 Shut down computer.
.
This unit will also assist you to attain the learning outcomes stated below. Upon completion of
this learning guide, you will be able to:
 Perform close on open application
 Apply shut down computer.

To Close All Project Files

  Click Close All Project Drawings. ...
 On the Project Navigator palette, right-click below the file tree, and click Close All
Project Files. ...
 On the Project tab of the Project Navigator palette, click, then specify your preferences in
the Project Browser - Close Project Files dialog box.
4.1. Shut down
Step of shut down
1. Press start button
2. Press power
3. Press shut down

Operation Sheet 2 Shutting down the computer

Shutting down a computer running Windows XP operating system
It is good practice to use the correct shut down procedure when you want to
turn off your computer so that you do not lose data. If you still have any software
applications or files open they will be displayed at the bottom of the screen. Each of
the applications and files must be closed. You may get a message asking you to
confirm whether files need to be saved. Make sure you save any work you have
done before you turn off the computer.
Depending on whether or not you have had to log on to start using a
computer, you will need to follow a different sequence shutting down the computer.
Logging off
If you have had to log on to the computer when you started the session, then
you need to log off when you finish your session on the computer.
Logging off means you are disconnecting the computer from the network and
no one else will be able to access the same computer unless they also have a log on
(username and password). You must log off the computer regardless of whether or
not you will be turning off the power.
If you don’t log off the computer, then you will be preventing other people
from using the same computer and being able to log on with their own name and
password. In the workplace, failure to log off will probably also mean that other
people (who may be unauthorised to use your computer) can access all the files
that you have access to. This could mean a serious breach of security in an
organisation.

To log off a computer:

1. Close all files (remember to save your latest work if necessary).
2. Close all software programs.
3. Remove floppy disks or other storage media from drives if necessary.
4. Click the Start button on the taskbar (at the bottom left corner of the
screen) to see the Start menu.
 5. Click on Log Off (at the bottom of the menu).
6. A message box will appear on the screen asking you to confirm that you
want to log off. Click on Log Off.
7. A final message box will appear telling you ‘It is now safe to turn off your
computer.
You can now switch off the computer and the power outlet if you want to
shut down the computer.

Figure 5: Logging off in Windows XP. From the Start menu, click on the Log off
button at the
bottom of the menu.

Figure 6: A box appears asking you to confirm that you want to log off. Click on
the Log Off button to confirm.

Sequence for shutting down a computer

Follow this sequence if you do not have to log off first.
1. Close all files (remember to save your latest work if necessary).
2. Close all software programs.
3. Remove floppy disks or other storage media from drives if necessary.
4. Click on Start on the taskbar.
5. Select Turn Off computer from the Start menu.
[Link] that Turn off is selected.
7. Click on OK to confirm.
Your computer may automatically turn the power off but if not
you will get a message like ‘It is now safe to turn off your computer.’
8. Switch off the computer and the power outlet.