NEW TECHNOLOGIES

PowerPoint

PROFESSOR: TOLOSA MAXIMILIANO

[Link]@[Link]
Table of contents
Unit 1: PowerPointt.................................................................................................................. 3
1.1. Introducción..................................................................................................................................... 3
1.2. Start and close PowerPoint. 4
1.3. Elements of the start screenl ....................................................................................................... 5
1.4. Create presentation. 7
Unit 2. The Views..................................................................................................................... 7
2.1. Change view. 7
2.2. Slide Presentation. 8
Unit 3. Working with slides........................................................................................... 8
3.1. Insert a new slide. 8
3.2. Duplicate a slide. 8
3.3. Move slides. 9
3.4. Remove slides....................................................................................................................... 9
Unit 4. Handling objects.......................................................................................................... 9
4.1. Rules, grid and guides. 9
4.2. Insert objects
4.3. Move objects
4.4. Remove objects............................................................................................................................. 10
4.5. Modify the size of the objects ................................................................................................ 11
4.6. Turn and Flip .............................................................................................................................. 11
4.7. Sort objects .11
Unit 5. Design........................................................................................................................ 11
In this unit, we will see how to achieve an elegant look quickly and easily, thanks to the
themes. When applying a theme to a presentation, it will acquire basic colors that maintain
Certain harmony and all the slides will have an aesthetic coherence. They will look homogeneous without
just effort. We will also see that we have quick styles that allow us to change
radically the format of a slide element immediately............................... 11
5.1. Apply a theme ............................................................................................................................. 12
5.2. Slide Backgrounda ...................................................................................................................... 12
5.3. Color combination
5.4. Quick Styles................................................................................................................................ 13
Unit 6. Working with texts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
6.1. Add new text ........................................................................................................................ 13
Unit 7. Working with images............................................................................................. 14
7.1. Insertar imágenes .......................................................................................................................... 14
Unit 8. Working with graphs14

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 8.1. Create and delete charts
Unit 9. Working with diagrams........................................................................................... 15
9.1. Create a diagram ........................................................................................................................ 15
Unit 10. The drawing bar15
10.1. Draw a forma .15
10.2. Shape styles ........................................................................................................................... 16
Unit 11. Multimedia elements............................................................................................. 16
11.1. Insert sounds ........................................................................................................................... 16
To insert a sound in a presentation, click on the Insert tab and in the Multimedia group
expand the Sound menu. The different options will allow you to choose the source of the sound that
do you want to insert.
11.2. Sound reproduction
11.3. Edit sound................................................................................................................................ 17
11.4. Insert and play videos........................................................................................................ 18
11.5. Screen recording.............................................................................................................. 18
Unit 12. Animations and transitionss ..................................................................................... 18
12.1. Animate texts and objects
12.2. Slide Transition............................................................................................................. 19
12.3. Export to Word, PDF or video.................................................................................................... 19

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Unidad 1: PowerPoint
1.1. Introducción
PowerPoint is the tool that Microsoft Office offers us to create presentations.
Presentations are essential nowadays as they allow for the communication of information.
and ideas in a visual and attractive way.

Some examples of its practical application could be:

In teaching, as support for the teacher to develop a specific topic.

The presentation of the results of a research.
As visual support in a business meeting or conference.
Present a new product.
And many more...

To begin, we will look at the new features of this version, and then we will explain the
form of launching the program and we will know its environment and basic operation. In the end
From this topic, you will be ready to start creating presentations.

What would you like to do?

This is one of the most interesting novelties as it allows searching for commands in a way
very effective, just start typing the name of the command in the search box to
que aparezcan los comandos relacionados. Hasta ahora,
when we searched the help it referred us to a page
where the topic in question was explained, the novelty is that
Now we can click and run the command directly.

2.- Summary Zoom

The Zoom command is located in the Insert tab, Links.

There is also the Slide Zoom that allows you to perform

a zoom or close-up during the presentation about the
slides that we select beforehand.

3.-

Now we can publish our presentations on a Microsoft web page called

[Link] with the PowerPoint format and for free. It is only necessary to publish on
[Link] and having a Microsoft account that is also free.

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4.- Design ideas

When inserting graphic content (images,

graphics, video,...) on a slide in a way
automatically the ideas panel can be opened
design, as you can see in the following
image.

This panel shows us different possibilities

to insert the graphic element, for example,
aligned to the left, as background, in white
and black, like a watermark, etc., just do
click on one of these ideas to move it to
the slide. In this way we can save
time when placing an image in the
slide, and we will also be able to obtain
new ideas that we hadn't thought of.

9. Pencil equations

Now we can write equations by drawing them with

the mouse from Insert, Symbols, Equation and choose
Pencil input of equation. We will see a window.
like the one shown in the following image.

When drawing the symbols of the PowerPoint equation

he will try to convert them to characters and will show them to us
at the top of the window.

If we have a touchscreen as well

we can use our finger or a stylus.

11. Screen recording

In PowerPoint 2016 it is possible to record in

video the screen, for this we must go to the
Insert tab, Multimedia and choose
Screen recording, some will appear
buttons as we see below

1.2. Start and close PowerPoint

The first thing to do to work with PowerPoint 2016 is, obviously, to start.
the program. We can do it in several ways:

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 From the Start menu.

By clicking on the Start button in Windows 10 (or

in Windows 7 A menu unfolds. The appearance

It may vary depending on your version of Windows,
We will use Windows 10.

writing 'power' in the search box. Like this

a line will appear with the PowerPoint 2016 icon and
It will be enough to click to start it.

To close PowerPoint 2016, you can use any of the following operations:

Click on the close button this button is located at the top

right of the PowerPoint window.

You can also press the ALT+F4 key combination, with this key combination
You will close the window that you have active at that moment.

Click on the menu and choose the option ..

1.3. Elements of the initial screen

When you start PowerPoint, an initial screen appears like the one we show you.
continuation. Now we will learn the names of the different elements on this screen
and it will be easier to understand the rest of the course.

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Let's discuss, in broad terms, the characteristics of each element.

In the central part of the window is where we visualize and create the slides that
they will form the presentation. A slide is nothing more than one of the many screens that
it is part of a presentation, it is like a page of a book.

2. The scheme area shows in miniature the slides we are creating.

referenced with its number. When selecting a slide in the outline area
the slide will immediately appear in the central workspace so that you can
modify it.

3. The Quick Access Toolbar contains

normally, the options that are used most frequently. These are Save,
Undo (to undo the last action performed), Redo (to recover the action that
we have undone) and Presentation from the beginning (to start with the presentation of
full-screen slides). Mouse/touch mode for when we use a screen
touch, makes the buttons more spaced out. The last button to Open we have
added using the customize button which is the small arrow that appears at
continuation.

4. The title bar contains the name of the open document that is being viewed.
in addition to the name of the program. In this case, the name is [Link]

5. In the upper right corner, we have the name of the user who has logged in, classroom
Clic, a continuación aparece el botón de Opciones de presentación de la cinta de opciones
which we will explain a little later, and further to the right the minimize buttons,
maximize/restore and close, common in almost all windows of the Windows environment.

6. The ribbon is the most important element of all, as it is a

a strip that contains the tools and utilities necessary to perform actions in
PowerPoint. It is organized into tabs that encompass logical categories. We will see it in.
detail later.

7. By modifying the zoom, we will be able to zoom in or out the viewpoint in order to appreciate in
more detail or see an overview of the slides that are in the area of
work.
You can directly press the percentage value (which, at first, will normally be the
real size, 100%). A window will open where you can adjust the desired zoom.
You can either slide the marker towards the - or + buttons right next to it,
dragging it.

8. With the view buttons we can choose the type of View that
we want to use it as it suits us. For example, we can have an overview of
all the slides we have, we can also run the presentation to see
how it turns out, etc.

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9. The Notes area will be where we add the supporting annotations to perform the

presentation. To display it, we will click on the Notes button .

These notes do not appear in the presentation but, if we indicate so, we can make it happen.
they appear when printing the presentation on paper.

10. The status bar displays information about the document's status, such as the number of
slide we are on and the total number of slides, etc.

1.4. Create presentation

To create a blank presentation, we will click on File > New. We will see a
screen similar to this.

Create a blank presentation. Create a presentation based on one

template.

Unit 2. The views

2.1. Change view
Knowing how to handle the types of views is very important as it will allow us to have both
a particular view of each of the slides as a global view of all of them,
as well as reproduce the presentation to see the result at the end.

We can switch from one view to another in two different ways.

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 From the shortcuts in the lower area of the window.

From the options on the ribbon.

Almost all the views are

they find in the file
View. Here we find
some more views
in addition to those that already

they appeared in the lower bar, like the Notes page or the Pattern views.

2.2. Slide Presentation View

The only view that is not found here is that of
Presentation with slides. Since this is about
a very important view, because it allows us to see the
final result as our audience will see it, has
a personal card called Presentation with
slides. In it we will find different ways to execute it.

Unit 3. Working with slides

In this unit, we will focus on learning to work with slides of a
presentation, without delving into how to modify its content. We will see how we can
insert new slides, delete them, copy them, or move them. As you will see, it
it involves very simple actions to carry out.

3.1. Insert a new slide

You can add a slide in two ways:

Click the New Slide button located in the Home tab.

Or use the key combination Ctrl + M.

3.2. Duplicate a slide

To duplicate, first select the slides to duplicate.
Once selected, you can duplicate them in several ways,
choose the one that feels most comfortable for you: From the band of
options by expanding the New slide menu and
selecting the Duplicate selected slides option.

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3.3. Move slides
To move the slides around inside
from the same presentation we must
select the slide to move and, without
release the left mouse button,
drag it to the final position. By
for example, if we want to place the second one
slide between slides 3 and 4,
we will move the mouse until it opens a
space between 3 and 4.

3.4. Delete slides

To delete one or more slides, the first thing we need to do is select them,

Using the context menu that appears when you right-click

about your thumbnail. The appropriate option will be Delete slide, or by pressing the key
SURP.

Unit 4. Handling Objects

Objects are the elements that we can incorporate into a slide, such as charts,
images, texts, videos or sounds.

4.1. Rules, grid and guides

It is advisable to learn how to use the rules and guidelines, since
that will help us to position and align the different objects in the
slide. They are shown and hidden from the View tab. In the
the following images are all active:

Rules: When activating the Grid: Formed by Guides: The guides are not
two rules will be shown, lines that divide the more than just lines
a vertical on the left slide in sections discontinuities that divide the
and another horizontal. creating small squares. slide into four.

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4.2. Insert objects

Independently insert objects

Tables: The most important thing when defining a table is to establish its number of rows and
columns.

Graphs: Allow a visual representation of numerical data in bar graphs,

of lines, cakes, etc. The source data for the chart will be extracted from an Excel sheet.

SmartArt: This type of object allows you to create organizational charts in a very intuitive way.
You just need to choose the type and fill in the data in a text panel that will contain its
hierarchically organized elements.

Images: Allows you to include an image file that is stored in our

computer

Pre-designed images: We have drawings and photographs from the resource gallery.
Microsoft.

Multimedia clips: Allows you to include a video or audio file that is stored
on our computer.

Shapes: They are a series of simple forms, such as lines, arrows, and geometric figures.

And of course, the text: Which can be copied and pasted or written directly in the
text box.

4.3. Move objects

Move by dragging. The first thing is to select the object by clicking on it. You will see that
a frame appears around you. Position yourself over it (but not over the circles that are in the
Marco) and you will see that the cursor takes on the following appearance Press the left button of
mouse and, holding it down, drag the object.

4.4. Delete objects

To delete an object, you need to select the object(s) to be removed while holding down
the SHIFT key.

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4.5. Modify the size of the objects
These points are used to modify the size of the object. If you position yourself at the points of the
in the corners, you will see that the mouse pointer turns into a two-direction arrow.
that will allow you to modify both the width and height of the object at the same time. For that
you have to click on the circle when the arrow appears, keep the button pressed
left mouse button and drag it until it reaches the desired size, then release the button
of the mouse.

4.6. Turn and Flip

Objects that can be rotated or
the images and shapes are flipped.
We will take a turn whenever we want.
rotate the image and we will flip it whenever we want to create one
image reflects like the one we would see if we placed it in front
to a mirror.

The procedure to carry out these actions is:

1. Select the object.

2. Click on the corresponding option. We will find all of them in the tab
Format, group Organize, menu Rotate.

4.7. Sorting objects

Sometimes, when inserting multiple objects on the same slide, some may remain
on top of others. In that case, the last inserted one is shown above, and the first one below. But
we will not always be interested in this being the case; therefore, it is interesting that we learn to
Arrange the objects in the different planes.

The procedure to modify the order is:

1. Select the object.

2. In the Format tab, Organize group, use the
Bring Forward and Send Backward menu options.

Unit 5. Design
In this unit, we will see how to give an elegant look quickly and easily, thanks to
The themes. When applying a theme to a presentation, it will acquire basic colors.

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that hold a certain harmony and all the slides will have aesthetic coherence.
we will see homogeneous styles with almost no effort. We will also see that we have styles available
quickly allow us to radically change the format of a slide element
immediately.

5.1. Apply a theme

Create a presentation based on an existing topic

To create the presentation, we can do it from the initial screen of PowerPoint.

or click on File > New.
In previous units of the course, we tended to create it from scratch, whereas in this one...
On this occasion we will select one of the available topics.
3. Once the most appropriate theme is selected, we choose a color combination.
for this and we press the Create button.

5.2. Slide Background

The background of the slide will be the color or the image.
that is displayed under the content of it. It can
modify from the Design tab, in the group
Customize.

To customize the background details, we click

in the Background Format button. The result will be the
same, the next window:

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5.3. Color combination
The combination of colors also
it is a very linked component
to the applied theme. Depending on the
theme, we will have a palette
of colors or another, which will be the one that
apply by default in the texts and
in the different elements that
let's incorporate. For this reason we find the colors in the Variants group of the tab.
Design.

5.4. Quick Styles

Let's look at an example of table and image styles. For the tables,
we find the styles in the group of Table Tools, Design tab. For its
The part for the images can be found in your Format sheet. These sheets will appear
when we select the element:

And now let's look at the general quick styles, which

we will find in the Home tab, Drawing group:

Unit 6. Working with texts

6.1. Add new text
To add a new text box, do
click on the Text Box button in the group
Text found in the tab
Insert.

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Unit 7. Working with images

The elements of this type that we can introduce

they can be found in the Insert tab > group
Images, and they are the following:

7.1. Insert images

As we have said, we will be able to include images in the presentation from the Insert tab.
image group. Although we could also do it from the design itself
slide, if it has an area dedicated to this type of content.

Images online.

If we click on
Online images
appears
the Insert window
images.

In order to use this

option we will need
have access to
internet. We can introduce
the words that describe
those of us who look for in one
from the search boxes.

If we do it from the first box, we will be searching the entire web.

through Bing, Microsoft's search engine.

Unit 8. Working with graphics

8.1. Create and delete charts
To insert a chart into a slide, you only have to
click on the Chart button in the Insert tab.

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Unit 9. Working with diagrams
9.1. Create a diagram
To create a diagram, you need to go to the Insert tab and
select the SmartArt option. Or select its icon in the
own slide if it includes the possibility of incorporating this
type of content.

A window will appear like the one we showed you with the types of
diagrams that PowerPoint offers classified into categories. We will use a
Hierarchy diagram in the examples.

Unit 10. The Drawing Bar

PowerPoint allows us to create our own drawings, starting from lines, strokes, and shapes.
basic. These figures are called Shapes.

10.1. Draw a shape

The menu from the Insert tab. Or from the shapes in the Drawing group on the Home tab.

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 The Lines section allows us to draw straight lines, curves, and arrows.

These lines can also be connectors. If

we bring a connector to another form, some appear
black dots. If we apply the connector there,
it will remain united even if we displace the shape. To
select the line this union will be represented with a
green dot.

10.2. Shape styles

Once the shape is created, we can modify its style (color, shading, embossing...). The
The default available style changes depending on the theme applied to the slide.
The icons that will allow us to
do it is located in the
Format tab.
And also in the Drawing group, in the Home tab.
Of course, the quickest thing is to choose one of the
quick styles are listed. However, we can
personalize them to our liking from the
Shape Fill tools, Outline
Shape and Effects of Shape.
These three tools display a menu where each one can be defined
of the configurable aspects of the shapes. We have already gone
looking throughout the course, so we will not go into them in depth.

Unit 11. Multimedia elements

Including multimedia elements such as sounds and videos in our presentation will enrich the
content and we will make the presentation more enjoyable. We can use our own materials that are
stored on our device, or to record them at that precise moment from PowerPoint.

11.1. Insert sounds

To insert a sound into a presentation, click on the tab.
Insert and in the Multimedia group, expand the Sound menu.
The different options will allow you to choose the source of the
sound you want to insert.

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 Audio on My PC... opens a dialog box to choose the audio file from the disk
hard. Allows several different formats: aac, midi, wav, wma, adts, aiff, au, mp3 or mp4,
among others.

Record audio... opens the sound recorder of

Windows, which is really very simple. The only thing that
you need to press the Record button and it will start

to record any sound detected by the

microphone. To finish the recording, we press the
Stop button And if we want to hear the result,
we will press the Play button The sound will be included in the slide at the time
in which we accept the dialog box.

Whatever way you decide to insert

the sound, the result will always be the
same. It will appear on the slide a
image of a small speaker.

11.2. Sound reproduction

By default, the sound we insert is located on a specific slide and is played.
by clicking on its icon. But it doesn't have to be that way.

When we click on the icon that represents sound on the slide, the...
Audio tools. In the Playback tab we can choose the Volume of
reproduction and when the sound should begin during the presentation.

It will automatically play the sound as soon as the slide is shown.

11.3. Edit sound

PowerPoint includes basic editing tools that will allow us to crop the
audio or create a fade effect to
beginning and end, referred to as blending of
input and fade out.

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11.4. Insert and play videos
Inserting videos into the presentation is very similar to inserting sounds. In the tab
Insert and in the Multimedia group open the Video menu. The different options
they will allow you to choose the source of the sound you want to insert.

Once
we have
inserted the
video on the slide, if you want it to
a preview is displayed in the
Normal view, just as it would be seen at
play the video in the view
Presentation, you will need to click on
she and once selected press
Reproduce on any of the cards
contained in Video Tools.

11.5. Screen recording

This is a new feature compared to the previous version of PowerPoint, now
we can make a recording of everything that happens on the screen of
our computer for a period of time. To activate the recording
we press the Record button
ribbon screen
Insert.
A window will open like the one
we see in the following image.

Unit 12. Animations and transitions

In presentations, we can add movement to the objects and even to the text that they form.
part of them, making them more professional or attractive, in addition to managing to grab the
attention of the people who are watching it.

12.1. Animate texts and objects

To animate a text or object, the first thing you need to do is select it.
Next, we will need to go to the file.
Animations, Animation group and
select any of those that are
show

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Once the animation is applied, you will appreciate in
the slide a small number next to
object. The numbers are being assigned
correlatively to the animated objects of the
slide. Additionally, we will perceive that the
the background of the number is shown pink for
that object that is selected. Thus, if
we use the Animations tab for
change any effect, we will always know what object we are working on.

Remove an animation: To remove an animation, we select the number that it

represent on the slide and press the DELETE key.

12.2. Slide Transition

The slide transition allows us to determine how the passage from one slide to another will occur.
slide to the next in order to achieve more aesthetic visual effects.

To apply the transition to a

slide displays the sheet
Transitions and select one of
the transition options to this
slide.

12.3. Export to Word, PDF or video

Another very useful application is the ability to export the
presentation to another type of file. For example
a Word document, a PDF document, or
even a video.

To do this, we go to File >

Export.

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