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Project Management and Evaluation Concepts

The document defines a project as a unique endeavor with clear time, cost and quality constraints, and outlines the key aspects of project management including defining goals, coordinating resources, identifying risks, and ensuring projects are delivered successfully. It also discusses the project life cycle and importance of monitoring day-to-day progress and routine activities, as well as periodically evaluating overall achievements, impacts, and lessons learned to improve future projects.

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fareha riaz
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181 views18 pages

Project Management and Evaluation Concepts

The document defines a project as a unique endeavor with clear time, cost and quality constraints, and outlines the key aspects of project management including defining goals, coordinating resources, identifying risks, and ensuring projects are delivered successfully. It also discusses the project life cycle and importance of monitoring day-to-day progress and routine activities, as well as periodically evaluating overall achievements, impacts, and lessons learned to improve future projects.

Uploaded by

fareha riaz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

Concept of Project , Project Management ,Project

Life cycle and its Monitoring and Evaluation.


Flow of Presentation

• What is a Project?
• Features of Project
• Project Success Factors
• What is Project Management?
• Project Management Benefits
• Project Management vs. General Management
• Project Life Cycle
• Phases of Project Life Cycle
• Monitoring of Project
• Evaluation of Project
• Monitoring vs. Evaluation
What is Project?

The word project comes from the Latin word projectum which means
"something that comes before anything else happens“.
[Link]

A project is “a unique endeavor to produce a set of deliverables within


clearly specified time, cost and quality constraints”.
Jason Westland, CEO MPMM

“Trying to manage a project without project management is like trying to


play a football game without a game plan.”
K .Tate
Features of Project

Unique in Nature Approved Budget

Limited Resources Beneficial change

Element of Risk Defined Timescale


Project Success Factors

• Stakeholder involvement
• Executive management support
• Clear statement of requirements
• Proper planning
• Realistic expectations
• Smaller project milestones
• Competent staff
• Ownership
• Clear vision and objectives
• Hard working and focused staff
Project Management Benefits

• Goals clarity and measurement .


• Resources will be coordinated .
• Risks will be identified and managed .
• Increases the possibilities of time savings .
• Increases the possibilities of cost savings .
• Increases the possibilities of achieving the agreed outcome
• Increases the possibilities to deliver projects successfully
Monitoring of Project
What is monitoring?
 Day-to-day follow up of activities during implementation to
measure progress and identify deviations
 Routine follow up to ensure activities are proceeding as
planned and are on schedule
 Routine assessment of activities and results
 Answers the question, “what are we doing?”
Why Monitor Project Activities?

 Tracks inputs and outputs and compares them to plan


 Identifies and addresses problems
 Ensures effective use of resources
 Ensures quality and learning to improve activities and
services
 Strengthens accountability
 Program management tool
Evaluation of Project
What is evaluation?
 Episodic assessment of overall achievement and impacts
 Systematic way of learning from experience to IMPROVE
current activities and promote better planning for future
action
 Designed specifically with intention to attribute changes to
intervention itself
 Answers the question, “what have we achieved and what
impact have we made”
Why Evaluate Project Activities?

 Determines program effectiveness


 Shows impact
 Strengthens financial responses and accountability
 Promotes a learning culture focused on service improvement
 Promotes replication of successful interventions
Monitoring vs. Evaluation

Monitoring Evaluation
Continuous: day-to-day Periodic: important
milestones
Documents progress In-depth analysis of
achievements
Focuses on inputs and outputs Focuses on outcomes and
impacts
Alerts managers to problems Provides managers with
strategy and policy options
Self-assessment External analysis

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