INTRODUCTION TO

COMPUTER SCIENCE

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Lecture 4
 MODULE 4

MICROSOFT EXCEL

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 Run MS EXCEL
 Start Run , write EXCEL then click OK

 Start Programs Microsoft Office

Microsoft Office Excel 2007

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 Start up window

Formula Tabs
cell bar

worksheet
Scroll bars

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 Main tasks for MS Excel
 Insert and format Data
 Format Work Sheet (add, rename, delete, protect,
move and copy, hide/display rows/columns, freeze
rows/columns).
 Formulas ( SUM , MAX, MIN, AVERAGE, IF).
 Charts

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 Insert data to worksheet
 Write any data on the cell and press ENTER to
accept or ESC to delete
 Use arrow keys to move between cells.
 Double click on any cell to edit the contents of this
cell.
 Use ALT+ENTER to enter data in multiple line.
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 Using Fill Handle
 Fill in a series of numbers, dates, or other built-in
series items
• Select the first cell in the range that you want to
fill.
• Type the starting value for the series.
• Type a value in the next cell to establish a
pattern
• Select the cell or cells that contain the starting
values.
• Drag the fill handle across the range that you
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want to fill.
 Using Fill Handle
 Fill formulas into adjacent cells
• Select the cell that contains the formula that
you want to fill into adjacent cells.
• Drag the fill handle across the cells that you
want to fill.

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 Format data
 Select the data you want to format.
 Right click on that data and

select format cells

 The dialog box format cells will appear as follows

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 Format data

To format
 Numbers.

 Or Alignment
 Or Font
 Or Border
 Or Fill
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 Or Protection
 Format worksheet
1- Insert a new worksheet

To quickly insert a new worksheet at the end of the existing

worksheets, click the Insert Worksheet tab at the bottom of
the screen
Or from tab Home group Cells click Insert and select insert sheet

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 Format worksheet
2- Rename worksheet
 Select worksheet you want to rename.
 Right click and select Rename
 Type the new name and press ENTER

3- Delete worksheet
 Select worksheet you want to delete.
 Right click and select Delete
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 Format worksheet
4- Protect worksheet
 Select worksheet you want to protect.
 Right click and select protect sheet
 Type the password and click OK
 Re-type the password and click OK.

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 Format worksheet
5- Move Worksheet
 Select worksheet you want to move.
 Drag the sheet to the new place.
6- Hide Rows or Columns

 Select the rows or columns that you want to hide.

 Right click on it and select Hide.

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 Format worksheet
7- display Rows or Columns
 Select the rows or columns adjacent either side to
the row or column that you want to unhide.
 Right click and select Unhide.

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 Format worksheet
8- Freeze to lock Rows and Columns

 To keep an area of a worksheet visible while you scroll to

another area of the worksheet
 To lock rows select the row below the row or rows that you
want to keep visible when you scroll.
 To lock columns, select the column to the right of the column
or columns that you want to keep visible when you scroll.
 To lock both rows and columns, click the cell below and to
the right of the rows and columns that you want to keep 10

visible when you scroll

 Format worksheet
8- Freeze to lock Rows and Columns

 On the View tab, in the Window group, click Freeze Panes.

 Click freeze panes.

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 Formulas
1- Sum the values in cells, columns, or rows
 Add the values in a column or row by using a button

1. Click an empty cell below a column of numbers or to the

right of a row of numbers, and then click AutoSum.

2. Excel selects what it determines to be the most likely

range of data.

3. press ENTER to accept or select your own range and then

ENTER

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 Formulas
2- Maximum value in cells, columns, or rows
 Add the maximum value in a column or row by using a button

1. Click an empty cell below a column of numbers or to the

right of a row of numbers, and then click arrow below
AutoSum, and select MAX.

2. Excel selects what it determines to be the most likely

range of data.

3. press ENTER to accept or select your own range and then

ENTER
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 Formulas
3- Minimum value in cells, columns, or rows
 Add the minimum value in a column or row by using a button

1. Click an empty cell below a column of numbers or to the

right of a row of numbers, and then click arrow below
AutoSum, and select MIN.

2. Excel selects what it determines to be the most likely

range of data.

3. press ENTER to accept or select your own range and then

ENTER
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 Formulas
4- Average value in cells, columns, or rows
 Add the average value in a column or row by using a button

1. Click an empty cell below a column of numbers or to the

right of a row of numbers, and then click arrow below
AutoSum, and select Average.

2. Excel selects what it determines to be the most likely

range of data.

3. Press ENTER to accept or select your own range and then

ENTER
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 Formulas
5- Conditional Formula
 General formal

= if(logical_test, value_if_true, value_if _alse)

1. logical_test The condition that you want to check.

2. value_if_true: The value to return if the condition is True.

3. value_if_false: The value to return if the condition is

False.

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 Formulas
5- Conditional Formula
 Add conditional formula in a row or column

1. Click an empty cell below a column of numbers or to the

right of a row of numbers, and then click arrow below
Logical, and select IF.

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 Formulas
5- Conditional Formula
 Add conditional formula in a row or column

2. The following dialog appear, write

3. Logical test

4. Value if true

5. Value if false

6. And click OK

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 Charts
The elements of a chart
1. The chart area of the chart.

2. The plot area of the chart.

3. The data points of the data

series that are plotted in the chart.

4. The horizontal (category) and vertical (value) axis along which the
data is plotted in the chart

5. The legend of the chart

6. A chart and axis title that you can use in the chart.

7. A data label that you can use to identify the details of a data point in a
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data series
Create new chart
Charts
1. Select the cells that contain the data that you want to use
for the chart.

2. On the Insert tab, in the Charts group ,click the chart type,
and then click a chart subtype that you want to use.

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Format Chart
Charts
1. Select the chart you want to format.

2. On the Layout tab, in the Labels group ,you can format:

Add title to chart Align legend Show the table

with the chart
Add title to axis Show data on the
columns chart

3. On the design tab, in the group Data, you can switch

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between row and column
 Revision
 To insert new worksheet quickly you can click on the tab ……..

a) insert b) Home c) insert worksheet d) formula

 To write any operation in the cell you must start the operation with……

a) star b) equal c) plus d) slash

 To write series of numbers using fill handle you must select …….

a) all columns b) all cells c) 2 cells d) one cell

 To block any rows and columns you use freeze panes command from….

a) home tab b) view tab c) review tab

 To hide the formula in formula bar you must do two operations ……….

a) copy and cut b) copy and past c) hidden and protect d) hidden and format 23