Take notes for me in Google Meet

Important:

• This feature requires an eligible Google Workspace subscription. Learn about Gemini features and plans.
• This feature is available in:
  • English
  • French
  • German
  • Italian
  • Japanese
  • Korean
  • Portuguese
  • Spanish

Tip: This feature supports one language at a time. Multiple languages spoken in the same meeting aren't currently supported.

In Google Meet, you can use AI to run efficient and productive meetings. With this feature, you can:

• Automatically capture meeting notes organized in Google Docs and share with your team.
• If you join late, catch up during the meeting with “Summary so far”
• As the organizer, receive an email with a link to the recap shortly after the meeting ends.
  • The link is also available in the Calendar event.

Before you use "take notes for me"

Important:

• For this feature to work, meetings must be conducted in spoken:
  • English
  • French
  • German
  • Italian
  • Japanese
  • Korean
  • Portuguese
  • Spanish

If Host Management is turned on in Meet, only meeting hosts can turn "take notes for me" on or off. Learn more about host controls.

Use "take notes for me"

Important: The feature is recommended for meetings of 15 minutes to a maximum of 8 hours. Depending on your Admin’s settings, "take notes for me" may be automatically turned on for certain meetings.

You can turn on the feature either from Google Calendar, pre-meeting Meet greenroom, or within the Meet call itself.

1. If a meeting organizer is turning on the feature from Google Calendar:
   • They can add this feature when creating a Calendar event with Google Meet already added.
   • They can also add this feature when editing event with Google Meet already added through the "Video call options":
     1. On your computer, go to Google Calendar.
     2. Select your event or meeting.
     3. In the pop-up menu, click Edit event .
     4. Add Google Meet video conferencing.
     5. Select Video call options .
     6. On the left column, click Meeting records .
     7. Check or uncheck the box next to "Take notes with Gemini."

   Learn more about "take notes for me" Calendar and Meet settings.

   Learn more about add or remove a video conference from your Calendar event.

2. If you’re turning on the feature within Google Meet, on your computer, go to meet.google.com.
   1. Select a meeting.
   2. After you join a meeting, click "take notes for me" at the top right of your screen.
   3. Optional: Right before you start "take notes for me," you can adjust some of the feature settings, including who receives the meeting notes, meeting notes language, and section customization. These settings can also be adjusted after "take notes for me" starts. See optional customizable settings below.
   Optional customizable settings

   You can configure meeting notes recipients, adjust note length, and choose which sections show in the notes document. Note: the Sections customization is currently only available to Alpha users. Learn more about "take notes for me" Calendar and Meet settings.

   • Click Settings.
     • Under "Send notes to," click the Dropdown menu .
       • Important: This menu is only visible to hosts and co-hosts.
         • Select from the following sharing options:
           • All invited guests, including those outside of my organization: Share notes with everyone.
           • Invited guests in my organization: Share notes with internal participants.
           • Hosts and co-hosts only: Share notes only with the host and co-hosts.

             Tip: You can also configure sharing settings within Google Calendar.

         • The people you share notes with will receive an email with access to the generated notes doc after the meeting.

           Tip: Invited guests means all guests on the Calendar invite, not guests who actually attended. If guests are added through a group email, they need to request individual access to the doc. For Instant meetings, notes are shared with hosts and whoever initiated "take notes for me."

     • Under "Meeting language," you can select the language to change it to a different language. You can also adjust this setting in Google Calendar. Learn more about "take notes for me" Calendar and Meet settings.
     • Under "Level of detail for recap," you can select either:
       • Standard: Provides a concise summary of the meeting.
       • Longer: Includes more details and comprehensive points from the discussion.
     • Under "Sections," Alpha users can choose to include or exclude any of the following sections:
       • Summary: This section provides a concise overview of the main topics discussed during the meeting.
       • Decisions: This section is currently only available in English. It identifies meeting outcomes and tracks statuses as Aligned, Needs Further Discussions, Disagreed, or Shelved.
       • Next steps: This section lists the actionable items and assigned tasks.
       • Details: This provides more detail on discussion points.
   Once you turn on this feature, let everyone know you're using "take notes for me." Google Meet informs all meeting participants that notes are being taken and the pencil icon appears on all participants' screens.

   Some of the customization settings displayed here are only available to Alpha users.

   
3. Click Start taking notes.
   • Stop and restart taking notes, all meeting participants internal to the organization of the host can stop "take notes for me" at any time. You can ensure that any confidential or sensitive discussions aren't part of the meeting summary.
   • When host controls are enabled for the meeting, only the host and co-hosts can start and stop taking notes.

After you end the meeting

• The meeting notes document is generated shortly after the meeting ends and is saved in the meeting organizer’s Drive folder.
• The notes document is automatically attached to the Google Calendar event and is accessible to internal meeting invitees based on the configured settings.

Troubleshooting issues

Sometimes, you may not be able to select “take notes for me.” It can be due to the following reasons:

• The meeting organizer doesn't have a Workspace Edition that includes "take notes for me."
• This feature may not be enabled for you by your Admin.
• Smart feature control is disabled. Learn how to enable Smart features.

Sometimes, the meeting summary can be incomplete, inaccurate, or not generated. It can be due to the following reasons:

• Meeting content may not have followed Google Meet Acceptable Use Policy.
• There may have been connectivity issues during the meeting.
• The meeting may not have been the recommended length of 15 minutes or more.

If you're having issues generating a meeting summary in Google Docs, try reloading your browser.

FAQs

• Who can start or stop note-taking?
  The meeting organizer and participants internal to the host’s organization can start or stop notes. When host controls are enabled, only the meeting organizer, hosts, and co-hosts can do so.
• Who receives the email with the notes link?
  It depends on the sharing settings set by the meeting organizer. The email contains a link to the generated meeting notes, document, a meeting summary, and suggested next steps.
• Who has access permission to the notes doc?
  Access permission is determined by the sharing settings selected by the host or co-host when they start to take notes. Learn how to control share settings in take notes for me.
  • Notes are shared only with individuals added to the calendar invite. If a group email is added, the members of the group still need to have individual access to the notes doc.
• Who can see the notes doc attached to the calendar event?
  The meeting organizer, internal invitees, and external guests can see that the calendar event contains an attachment with the meeting notes document. The ability to see the document attached to the calendar invite does not mean they have access to the document. The document sharing permissions described above is what determines whether they can access the document.

Related resources

• Write with AI in Google Docs
• Enhance your video & audio with Gemini in Google Meet
• Create background images with Gemini in Google Meet
• Retain Google Meet data with Vault