NOTICE WRITING
Name of the Organisation, Place
NOTICE
DATE: 12.02.20XX
HEADING
This is to inform ………. (Content- form whom, what, when, where etc.
Main information may be written in tabular manner or bullets) For further
details contact the undersigned.
Signature
Name
Designation
INVITATION
FORMAL (CARD FORMAT)
Name of Host / Organisation
Formal line of invitation
Occasion
Date
Time
Venue
Chief Guest (If any)
RSVP
Name & Contact
FORMAL (LETTER FORMAT)
(THE SAME FORMAT IS TO BE USED FOR ALL OFFICIAL LETTERS)
Sender’s address
…………………
…………………
Date:
Receiver’s Name
Designation
Address
……….
……….
Subject: (Underline the subject)
Salutation (Dear………(Sir/ Madam)
(Mention occasion,event, date, time, venue)
(Request for gracious presence as______)
(Request for a line of confirmation)
With regards
Subscription (Yours sincerely)
XYZ
(Designation)
INFORMAL INVITATION
Date
Place
Salutation (Dear Friend (Name))
(Mention the cause for celebration, occasion, date, time, venue)
(Line of invitation)
(Insist presence)
Subscription (Yours affectionately)
Signature
(USE INFORMAL COLLOQUIAL LANGUAGE)
REPLY TO INVITATION
FORMAL (LETTER FORMAT)
Sender’s address
…………………
…………………
Date:
Receiver’s Name
Designation
Address
……….
……….
Subject: (Confirming presence / Regret inability)
Salutation (Dear………(Sir/ Madam)
(Thank the host,Mention occasion and date)
(Confirm presence ) OR ( Regret inability and mention the reason)
(Convey best wishes)
With regards
Subscription (Yours sincerely)
XYZ
(Designation)
INFORMAL REPLY
Date
Place
Salutation (Dear Friend (Name))
(Thank the host, Mention occasion and date)
(Confirm presence ) OR ( Regret inability and mention the reason)
(Convey best wishes)
Subscription (Yours affectionately)
Signature
(USE INFORMAL COLLOQUIAL LANGUAGE)
LETTER WRITING
LETTER TO EDITOR
Follow same format as FORMAL LETTER OF INVITATION.
CONTENT:
Para 1; Introduce yourself and the purpose of writing the letter
Para 2: Go into details of the purpose.
Para 3: Request for publication for wider awareness/ higher action.
JOB APPLICATION
PART 1
COVER LETTER
(Follow same format as other official letters)
CONTENT
Subject : Application for the post of …….
Para 1 : Refer to the source of information regarding the vacancy. Offer
your candidature for the post.
Para 2: Mention that the Resume is enclosed for reference. Mention
additional character traits that prove you to be suitable for the job
Para 3: Promise / Assurance of sincerity if chosen. Look forward to a
positive response.
PART 2
RESUME/ BIODATA/ CURRICULAM VITAE
Name:
Father’s Name:
Date of Birth:
Address: Postal:
Phone No.:
Email:
Educational Qualification:
Degree/Course University/ Year of passing % of Marks
Board Scored
Other Achievements: 1.
2.
Experience:
Organisation Post held Duration Salary
References:
Name Designation Contact
1.
2.
Declaration (Optional) The above mentioned details are true to my
knowledge. - Signature
REPORT WRITING
HEADING
BYLINE (Name of the reporter
Designation of the reporter)
Date, Place
CONTENT
What , when , where
People , places involved
Description of how & why
Outcome/ Consequences
Eye witness account/ Audience response/ Speakers words etc
Future expectation / reporter’s punchline.
(DON’T FORGET TO UNDERLINE MAIN POINTS)
ARTICLE
HEADING
BYLINE (Name of the reporter
Designation of the reporter)
CONTENT
Para 1 : Introduce the issue and clearly state your direction of
discussion.(20- 30 WORDS)
Para 2: Substantiate your writing with minimum 4-5 different points.
Explain the points briefly.( 90-100 words)
Para 3: Conclude with Solution/ Expectation/ Appeal/ Warning /
Promise(20 -30 words)
(DON’T FORGET TO UNDERLINE MAIN POINTS)
