Writing Skills
NOTICE WRITING
Do’s Don’t’s
Use a Formal Format: Don’t Use Personal Pronouns (I, We,
You, etc.)
Include the name of the
institution/organization. Keep it impersonal and neutral.
Write "NOTICE" in bold and
uppercase.
Mention the date.
Provide a suitable heading.
Clearly state the purpose, date,
time, venue, and contact details.
End with the signature, name, and
designation.
Be Clear and Concise: Don’t Include Unnecessary Details:
Use precise language. Avoid storytelling or explanations.
Keep it within 50 words as per
CBSE guidelines.
Maintain a formal and objective tone
Use Passive Voice Where Necessary: Don’t Use Informal Language or Slang:
E.g., "All students are requested to Use proper English with a
attend the session." professional tone.
Write in Bullet Points (if required):
Helps in clarity and readability.
DATE
Incorrect Formats:
Correct Format:
07/03/2025 (Avoid slashes or numeric-only
Day Month Year (No punctuation marks)
formats)
Example: 7 March 2025
March 7, 2025 (Do not use commas)
7th March, 2025 (Avoid ordinal numbers like
7th)
REPORT WRITING
Do’s Don’t’s
Follow the Format – Stick to the prescribed Don't Use First-Person Pronouns – Avoid
CBSE format: “I,” “me,” or “we” (e.g., ❌ I think the event
was great → ✅ The event was well-received).
Headline/Title (Concise &
Informative)
Byline (Name of the Reporter)
Introduction (Brief overview of the
event or topic)
Body (Details, facts, statistics, causes,
effects, examples)
Conclusion (Summary or final )
Keep It Formal – Use a neutral and objective Don’t Make It Lengthy – Keep it within 150–200
tone without personal opinions. words (as per CBSE guidelines).
Be Clear and Concise – Avoid unnecessary Avoid Personal Opinions – Reports should be
details and write to the point. objective, not opinion-based.
Use the Third Person & Past Tense – Don't Use Informal Language – Stick to a formal
Reports are factual, so avoid using "I" or "We." tone (e.g., ❌ The show was super cool! → ✅ The
event was a grand success).
Provide Factual Information – Use correct Don’t Use Unverified Information – Always
data, statistics, and relevant details. mention authentic sources if necessary.
Use Passive Voice Where Necessary – Helps Avoid Repetition – Use varied sentence
maintain an objective tone (e.g., "The event structures to maintain readability.
was attended by over 500 students").
Maintain Logical Flow – Arrange information Avoid Excessive Adjectives and Fluff – Stick
chronologically or categorically. to facts and avoid unnecessary descriptions.
MUST-KNOW PHRASES FOR STUDENTS IN REPORT WRITING
For Introduction:
The event took place on (date) at (venue).
The objective of the event was to (mention purpose).
It was organized by (name of organizer) and attended by (mention participants).
For Presenting Facts:
According to the data collected…
The report highlights the key aspects of…
The survey/study revealed that…
Experts believe that…
For Describing an Event:
The event commenced with…
A keynote address was delivered by…
The audience was engaged with…
A variety of activities were conducted, including…
For Reporting Statistics & Figures:
Approximately (number) people attended the event.
A survey conducted by (source) showed that…
The results indicated that…
(Percentage) of participants agreed that…
For Neutral and Objective Remarks:
The event was well-organized and informative.
The participants actively took part in…
The exhibition/showcase provided a platform for…
The initiative was widely appreciated by…
For Conclusion:
The event concluded on a positive note with…
It provided valuable insights into…
The overall response was encouraging.
The organizers expressed gratitude towards
ARTICLE WRITING
Do’s Don’ts
Follow the Structure – A well-written Don’t Use Informal Language – Avoid
article includes: slang, contractions, and casual phrases.
Title (Engaging and relevant)
Introduction (Grabs attention and
introduces the topic)
Body (Explains key points with facts,
examples, and arguments)
Conclusion (Summarizes and leaves an
impact)
Use a Formal yet Engaging Tone – Keep it Don’t Be Biased or Opinionated – Present
reader-friendly and clear. balanced views, unless writing an opinion
piece.
Start with a Hook – Use a question, quote, or Don’t Make It Too Long – Stick to the word
fact to engage the reader. limit (usually 150-200 words for exams).
Stay Focused on the Topic – Avoid Don’t Repeat Ideas – Each paragraph should
unnecessary details. contribute something new.
Use Paragraphs and Subheadings – This Don’t Start Abruptly or End Suddenly –
makes the article more readable. Introduce the topic properly and conclude
effectively.
Support Arguments with Facts – Use data, Don’t Overuse Complex Words – Keep the
statistics, or real-world examples. language clear and accessible.
Use a Variety of Sentence Structures – Keep Don’t Copy Content – Originality is key to a
the writing interesting and fluent. good article.
Examples of Keeping an Article Engaging
1. Using a Hook in the Introduction:
Instead of:
❌ Technology is important in our daily lives.
✅ Imagine a world without smartphones, the internet, or even electricity. Could we survive?
2. Asking a Rhetorical Question:
Instead of:
❌ Pollution is a big problem today.
✅ Have you ever wondered how much plastic you unknowingly use every day?
INVITATION
Do’s Don’ts
Follow the Format – There are two types of Don’t Use Personal Pronouns in Formal
invitations: Invitations – Avoid "I," "We," or "You."
Formal Invitation (Card Format or
Letter Format)
Informal Invitation (Letter Format)
Use a Polite and Courteous Tone – Keep it
warm yet professional.
Include Essential Details:
What – The occasion/event
When – Date and time
Where – Venue details
Who – Host’s name
RSVP – Contact details (for formal
invitations)
Write in the Third Person for Formal Don’t Use Informal Language in Formal
Invitations – (e.g., Mr. and Mrs. Sharma Invitations – Stick to a refined and respectful
request the pleasure of your presence…). tone.
Keep It Brief and Precise – Avoid Don’t Miss Any Key Details – Ensure the
unnecessary details. event, date, time, and venue are clearly
mentioned.
Use Proper Salutations – “Dear [Name]” for Don’t Make It Too Long – A concise and
informal, “Mr. and Mrs.” for formal. clear invitation is more effective.
Don’t Use Abbreviations or Slang – (❌U r invited
→ ✅You are cordially invited).
Don’t Forget RSVP (if required) –
Especially for formal invitations.
Don’t Overuse Adjectives – Keep it elegant
and simple.
REPLIES
Do’s Don’ts
Follow the Proper Format – A formal reply Don’t Use Informal Language – Avoid slang,
should include: abbreviations, or casual expressions.
o Sender’s Address (Optional)
o Date
o Recipient’s Name (if needed)
o A Polite Acknowledgment of
the Invitation
o Acceptance/Regret (Clearly
Mention)
o Express Gratitude
o A Formal Closing (e.g., Yours
sincerely or Warm regards)
Use Formal and Polite Language – Keep the Don’t Be Overly Elaborate – A reply should
tone professional and respectful. be brief and straightforward.
Be Concise and to the Point – Do not add Don’t Leave the Response Unclear – Clearly
unnecessary details. mention whether you are accepting or
declining.
Mention Key Details – Clearly state whether Don’t Ignore the Word Limit – Keep it
you are accepting or declining the invitation. within 50 words (as per CBSE guidelines).
Use the Correct Tense – Don’t Forget to Thank the Host – Whether
accepting or declining, always express
o Use present tense for general gratitude
acknowledgments.
o Use future tense for attendance
confirmation (e.g., I will be
delighted to attend…).
o Use past tense if regretting due
to prior commitments (e.g., I
regret that I will not be able to
attend due to…).
Use Proper Salutations – (e.g., Dear Mr. Don’t Use First-Person Pronouns in a
Sharma, Respected Principal, etc.). Passive Voice Reply – If responding on behalf
of someone, use formal phrases like:
o On behalf of Mr. Sharma, I am
pleased to accept…
o We regret to inform you that…
FORMATS
NOTICE WRITING
INVITATION- CARD TYPE
INVITATION LETTER TYPE (FORMAL)
Sender’s address
Date
Receiver’s name
Address
Place
Subject-
Salutation
Body
Subscription
REPLIES
Acceptance (card type)
Decline (card type)
Acceptance and decline (letter type formal)
Article Writing
LETTER TO EDITOR
Report Writing
Heading
By-
Day, Place- continue with what when where and why
Para 2
Para 3
Sample Job Application (not to be written in a box)
You are Prem/Parul of 16, TT Nagar, Bhopal. You would like to apply for the post of
Marketing Manager in a reputed firm in Mumbai. Write a letter to the Public Relations
Officer, Chantac Enterprises, Mumbai, applying for the job. Write the letter in 125-150
words giving your biodata.
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
Public Relations Officer
Chantac Enterprises
[Company Address]
Mumbai, [PIN Code]
Subject – Application for the post of Marketing Manager
In response to your advertisement in The Hindu dated August 25 , I wish to apply for
the post of Marketing Manager in your prestigious company. I am excited about the
opportunity to contribute my skills and experience to your esteemed firm.
I am a 28-year-old marketing professional with a proven track record of driving
successful marketing campaigns. I hold a Bachelor's degree in Marketing from ABC
University , and I have three years of experience at TVS Motors as a Senior Marketing
Executive. My expertise includes strategic planning, market research, brand
management, and digital marketing.
My passion for creativity and innovation in marketing, combined with my ability to
lead, collaborate makes me confident in my ability to excel in this role. I am excited
about the prospect of contributing to Chantac Enterprises' continued growth and
success.
Enclosed is my resume for your consideration. I eagerly look forward to the
opportunity to discuss how my skills and experiences align with your company's
vision.
Thank you for considering my application.
Your Sincerely
(Your full name)
Enclosure
Resume
Name :
Personal Details:
Father’s Name:
Address Contact Number :
Date of Birth :
Marital Status:
Educational Qualification :
1. MBA in Marketing and Finance, IMT Ghaziabad
2. BBA from C.C.S. University Meerut
Work Experience-
1. 3 Yrs as Marketing and sales Manager at TVS Motors – Since 2020
2. 2 yrs as Marketing manager at Toyota Motors, Indraprastha
Hobbies -
Strengths: Excellent CommunictaionSkills , Critical thinking
Refrences :
