Governmentwide Treasury Account Symbol (Adjusted Trial Balance System )- GTAS
Presentation Agenda GTAS Overview Some Details
Super Master Account File (SMAF)New Bulk File Format Validations and EditsYear-End Transactions
Why we need GTAS From the CFO Act:
provide for the production of complete, reliable, timely, and consistent financial information for use by the executive branch of the
Government and the Congress in the financing, management, and evaluation of Federal programs.
Why GTAS?
Streamlines reporting requirements for agencies by replacing FACTS I, FACTS II, IRAS and IFCS trial balance reporting systems
Integrates budgetary and proprietary reporting Enforces USSGL as the foundation of Governmentwide accounting Facilitates data
consistency and implements editing with the central accounting system Helps to address inconsistent financial statement data
Things you should know about GTAS
ONE USSGL trial balance for each TASBudgetary and proprietary USSGL data with beginning and ending balances TAS
include expenditure accounts, deposit funds, clearing accounts, unavailable receipt accountsNo more fund family
reporting (FACTS I)Daily SMAF and FBWT $$ updates from GWASystem is open to users 24x7Bulk File Only – no online
data entryOpen for testing by agencies in July 2012Implementation is January 2013 (1st Qtr. FY 2012)
6 Super Master Account File
The SMAF contains information about the TAS and is provided by TreasuryThe SMAF will be available to agencies via GTAS on a
daily basisThe information in the SMAF will be used to edit and validate the trial [Link] Account Symbol (TAS)Net
Outlays $$, Fund Balance $$, Business Line $$TAS Level Attributes
SMAF -TAS Level Attributes
The following are TAS level attributes currently used in FACTS [Link] attributes will also be on the GTAS [Link]
Disbursing AuthorityAppropriation FlagBEA Category CodeTAS TitleBudget AgencyBudget BureauBudget AccountFinancing
Account Indicator – Direct (D), Guaranteed (G), (N) NeitherFund Type
SMAF - TAS Level Attributes (cont)
The following are attributes that tell us information about the status of the TAS:TAS Status – Unexpired (U), Expired (E),
Canceled (C)TAS Status Transitioning Flag – Expiring (E), Canceling (K)Is 1st Year – Yes (Y), No (N)Authority Duration
Code – No Year (X), Multi Year (M), Annual (A), Receipt (R)
Governmentwide Treasury Account Symbol Adjusted Trial Balance System
Coming Soon:GTASGovernmentwide Treasury Account Symbol Adjusted Trial Balance SystemASMC June
2 Presentation Agenda GTAS Overview Some Details
Super Master Account File (SMAF)New Bulk File FormatValidations and EditsYear-End Transactions
3 Why we need GTAS From the CFO Act:
…provide for the production of complete, reliable, timely, and consistent financial information for use by the executive branch of the Government and the Congress in the financing,
management, and evaluation of Federal programs.
4 Why GTAS?Streamlines reporting requirements for agencies by replacing FACTS I, FACTS II, IRAS and IFCS trial balance reporting systemsIntegrates budgetary and proprietary
reportingEnforces USSGL as the foundation of Governmentwide accountingFacilitates data consistency and implements editing with the central accounting systemHelps to address inconsistent
financial statement data
5 Things you should know about GTAS
ONE USSGL trial balance for each TASBudgetary and proprietary USSGL data with beginning and ending balancesTAS include expenditure accounts, deposit funds, clearing accounts,
unavailable receipt accountsNo more fund family reporting (FACTS I)Daily SMAF and FBWT $$ updates from GWASystem is open to users 24x7Bulk File Only – no online data entryOpen for
testing by agencies in July 2012Implementation is January 2013 (1st Qtr. FY 2013)
6 Super Master Account File
The SMAF contains information about the TAS and is provided by TreasuryThe SMAF will be available to agencies via GTAS on a daily basisThe information in the SMAF will be used to edit
and validate the trial [Link] Account Symbol (TAS)Net Outlays $$, Fund Balance $$, Business Line $$TAS Level Attributes
7 SMAF -TAS Level Attributes
The following are TAS level attributes currently used in FACTS [Link] attributes will also be on the GTAS [Link] Disbursing AuthorityAppropriation FlagBEA Category CodeTAS
TitleBudget AgencyBudget BureauBudget AccountFinancing Account Indicator – Direct (D), Guaranteed (G), (N) NeitherFund Type
8 SMAF - TAS Level Attributes (cont)
The following are attributes that tell us information about the status of the TAS:TAS Status – Unexpired (U), Expired (E), Canceled (C)TAS Status Transitioning Flag – Expiring (E), Canceling
(K)Is 1st Year – Yes (Y), No (N)Authority Duration Code – No Year (X), Multi Year (M), Annual (A), Receipt (R)
9 NEW TAS Attributes!!!FR Entity: Defines a group of TAS that are reported in an agency’s financial statements, which are included in the Financial Report of the United States Government.
Used in GFRS.1200 Agriculture1300 CommerceFinancial Receipt Type: Defines, at the TAS level, if the account activity is related to non-Federal ownership interest or statutory dedication of
specifically identified revenues to designated [Link] (E)Fiduciary (F)Undesignated (U)Budget Sub-function: Sub-functions used in the classification of data according to major
purpose served (for example, income, security, or national defense). Classifications are required by Congressional Budget Act of 1974.
10 Bulk File Highlights GTAS is CGAC Compliant
Agency identifier is 3 digits (no more Dept 95)Beginning period of availability is 4 digitsEnding period of availability is 4 digitsUSSGL account is 6 digits (2 zeroes at the end)Text for program
reporting categories and category B programs will be entered into a PRC/Cat B module in GTAS. The text will not be in the bulk [Link]/Non Federal Code – Attribute that combines the
transaction partner (FACTS II ) with the federal/non federal code (FACTS I)Federal (F)Non-Federal (N)Non-Federal Exception (E)General Fund (G) {NEW}
11 Bulk File HighlightsDELETED: Advance Flag (FACTS II) is no longer a USSGL attribute. The domain values have been added to the authority type [Link]! Program Cost Indicator –
the amount of cost or revenue directly or indirectly traceable to programs. Will be added to the Statement of Net Cost for FY [Link] to Programs (P)Not associated to programs
(Q)NEW! Budgetary Impact Indicator – indicates if there is a budgetary impact. Will be added to the Statement of Changes in Net Position crosswalk for FY [Link] budgetary impact
(E)Budgetary impact (D)UPDATED! Trading Partner Main Account – required wherever the Trading Partner is required. This is currently a requirement in FACTS II but not FACTS I.
12 Bulk File HighlightsIf an attribute is required for a USSGL account, it MUST be on the bulk file. No more derived values!!Prior Year Adjustment Attribute: GTAS will not derive domain value
X. Domain value X must be on the bulk file for the applicable USSGL [Link]/NonFederal: GTAS will not derive domain value F for the budgetary transfer USSGL accounts. Domain value
F must be on the bulk file for the applicable USSGL accounts.
13 Validations and Edits Data Validations
Checks each attribute included in a row on the bulk file ensuring that the attributes reported are valid for the USSGL account (per the Attribute table).EditsVerifies balances between two or
more USSGL accountsCompare USSGL account balances with data in central accounting50+ edits will run in GTAS but only 18 will be fatal. The number of fatal edits will increase to include
any new fatal edits added to FACTS I and FACTS II between now and FY 2012 qtr. 4.
14 GTAS Attributes Table - SIMPLE
Simple validation (involves 1 attribute only) See Attribute Table
15 Special ValidationsA special validation involves 2 or more attributes (TAS or USSGL attributes) to validate that certain combinations are allowed or disallowed. Examples are:If the
Fed/NFed code is “F”, then trading partner agency identifier and trading partner main account code are both required. Trading partner main account is a new requirement for proprietary. We
want a value but if you don’t give us a value, the trial balance will still [Link] the balance is B (beginning), then the prior year adjustment value must be [Link] the financing account indicator is
direct (D) or guaranteed (G) AND the account is budgetary, then the cohort attribute is [Link] the BEA code is valid with the USSGL account, then the BEA code used with the USSGL
account must agree with the TAS level BEA [Link] the 1st year indicator is yes (Y), then the PYA must be X.
16 Miscellaneous Receipts
FMS will sweep general fund miscellaneous receipt account balances as a pre closing [Link] sweep transaction will appear on the GWA account [Link] are to record the
sweep as a pre closing entry.
17 Year End Transaction Processing
Cancellations and balance adjustments related to indefinite appropriation authority will be initiated and completed by the agency in the GWA Authority Transaction Module (ATM).Does not
include cancellation of balances for TAS with the X availability type, partial cancellations, or TAS with extended disbursing authorityGWA ATM will be available for year end transactions for
fiscal 2013 in October The window will open after the 224 reporting for September has been [Link] the year end transactions are not completed before the GTAS ATB is submitted, the
GTAS ATB will fail edits.
18 Cancellation Transaction GWA/ATM Screenshot
Continuous Balance UpdatesSelect one, two or all accounts
19 Proprietary Balances in a Canceled TAS– GTAS
GTAS will create a canceled TAS for reporting assets related to canceled [Link] GTAS SMAF will contain a canceled TAS for every fund family the first year GTAS is in production. After
the first year, a canceled TAS will be created for each fund family based on the proprietary USSGL accounts reported in the ATB at the time of cancellation and verification that a canceled TAS
does not already exist at the fund family [Link] and End POA are removed. FBWT is $0. All other TAS attributes remain [Link] Canceled TAS Per Fund Family C
20 Long Term ObjectivesPrepare U. S. financial statements and agency statements from same set of trial [Link] a central repository of quality data that generates these statements
and can be queried for information that aids decision-making.
