Shipyard Trainer Development Course
Shipyard Trainer Development Course
Train
The
Trainer
“Transferring skills and knowledge”
T
3 A Port of San Diego Ship Repair Association
Course for Shipyard Workers
This material was produced under grant SH-29629-SH6 from the Occupational Safety and
Health Administration, U.S. Department of Labor. It does not necessarily reflect the views or policies
of the U.S. Department of Labor, nor does mention of trade names, commercial products or
organizations imply endorsement by the U.S. Government.
TRAIN THE TRAINER
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EMPLOYEE
DEVELOPMENT
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DEFINING TRAINING
CLASSROOM
ON-THE-JOB
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THINK OF SOMETHING
YOU LEARNED!
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COURSE OBJECTIVES
Upon completion of this training course, the
learners will have the ability to:
• Demonstrate four qualities of a good
trainer
• List four things to prepare for training
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CREATING A LEARNING
ENVIRONMENT
The Trainer
The Material
The Physical Space
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THE TRAINER
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THE QUALITIES OF A
GOOD TRAINER
“The mediocre teacher tells. The
good teacher explains. The superior
teacher demonstrates. The great
teacher inspires.”
- William Arthur Ward
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NUMBERS!
1 26 6
29 2 30
41
14
3 27 18
4
15
17 39 28 42
5 40
31 43 32
7 44
20
21 34
36
23 33 22 46
11 10
12
35 48
47
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A GOOD TRAINER
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THE TRAINER
Don’t…
Rush
Overwhelm
Doubt
Compare
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GOOD TRAINER
CHARACTERISTICS
• Speaks clearly
• Organized
• Approachable
• Patient
• Uses a consistent approach
• Reads their participant(s)
• Knowledgeable
• Confident
• Prepared
• Flexible
• Good Listener
• Doesn’t downplay task (“This is easy.”)
• Has a positive attitude
• Makes others feel comfortable
• Gives positive feedback
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YOUR “TRAINER”
RESPONSIBILITIES
As a trainer, please list below what you believe your
responsibilities to be:
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A KEY TRAINER
RESPONSIBILITY
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PREPARING FOR
TRAINING
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PREPARATION KEY
ELEMENTS
• Know the Material/Task
• Anticipate Questions
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SAMPLE CHECKLIST
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YOUR CHECKLIST
COURSE TITLE: _________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
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THE MATERIAL
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THE MATERIAL
• There is a need
• Right level
• Maintains interest
• Digestible chunks
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WHAT PEOPLE
REMEMBER!
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TRAINING NEEDS
ASSESSMENT
• Electronic Survey
– Free or Pay
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TRAINING ASSESSMENT
COVER MEMO
Signed,
Trainer from your company
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TRAINING ASSESSMENT
METHOD ONE
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TRAINING ASSESSMENT
METHOD TWO
• Groups of 6-7
• Allows discussion
• Faster implementation
• Faster roll-up
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TRAINING ASSESSMENT
METHOD THREE
Electronic Surveys
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ELECTRONIC SURVEYS
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STRATEGIES
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TRAINING NEEDS
ASSESSMENT
Sample Assessment
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ASSESSMENT ROLL-UP
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SAFETY TRAINING
RESULTS
The top 8 safety training needs are listed below by highest
average score. (Average score in parentheses.)
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THE PHYSICAL
ENVIRONMENT
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TRAINING IN A
CLASSROOM
• The physical environment
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THE PHYSICAL
ENVIRONMENT
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THE PHYSICAL
ENVIRONMENT
List below what you believe to be the
optimum physical environment for training.
1.____________________________________________________
2.____________________________________________________
3.____________________________________________________
4.____________________________________________________
5.____________________________________________________
6.____________________________________________________
7.____________________________________________________
8.____________________________________________________
9.____________________________________________________
10.___________________________________________________
11.___________________________________________________
12.___________________________________________________
13.___________________________________________________
14.___________________________________________________
15.___________________________________________________
16.___________________________________________________
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PHYSICAL ENVIRONMENT
ELEMENTS
• Temperature
• Comfort of Chairs
• Space
• Distractions
• Furniture Arrangement
• Lighting
• Restrooms
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RATING THIS
ENVIRONMENT
___ Temperature
___ Comfort of Chairs
___ Room Size & Dimensions
___ Screen or Chart Locations
___ Distractions
___ Furniture Layout
___ Lighting
___ Restrooms
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ROOM CHECKLIST
Lighting Audience Comfort
How is it controlled? Temperature Control?
Is dimmer switch available? Room dimensions?
All bulbs/fixtures working? Screen location?
Windows have shades/blinds? Comfort of chairs?
Do you know how to operate? Noise/distractions?
Restroom locations?
Microphone Stage
Are there more than 40 people? Practice walking/climbing?
What type of microphone? Is there a lectern?
Did I practice using it? Are there lights?
Is it adjustable?
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YOUR ENVIRONMENT
WHERE YOU WILL BE TRAINING?
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• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
• ___________________________________________
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POP QUIZ!
Please fill in the blanks
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TRAINING IN A
CLASSROOM
• Use training media effectively
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TYPES OF MEDIA
•Video
•Slides/Multi-media
•Flipcharts
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DEVELOPING AND
USING MEDIA
Presenters use media to both increase their
persuasiveness and heighten audience retention.
• Increase Persuasiveness
– Presenters using visual aids conduct meetings in
28% less time
– Proposals are approved twice as often
• Heighten Retention
– Retention increases by about 10%
– Participants learn vocabulary twice as well
– People comprehend about 7% of information
delivered verbally. They comprehend 87% when
the information is delivered both verbally and
visually.
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WHAT PEOPLE
REMEMBER!
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SLIDES WITH
DISCUSSION
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REMEMBER!
• With any type of projection device, the
darker the room the clearer the picture.
However……
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YOUR MEDIA
Write below the media you are planning
on using for your presentation and why
you have selected that media.
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PARTICIPATIVE
TRAINNG METHODS
• Team Competition • Demonstration
• Rewards • Summaries
• Graphics/Pictures • Games
• Individual • Questions
Exercises
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THE POWER OF
QUESTIONS
- Voltaire
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OPEN QUESTIONS
Questioning Accomplishes:
• Guiding a conversation
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TYPES OF OPEN
QUESTIONS
• Please explain…
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THE DIFFERENCE
Let me tell you why you Who can tell me why you
need to … need to …?
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ANOTHER GOOD
REASON TO QUESTION
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QUESTIONING
STATEMENTS QUESTIONS
1. __________________ 1. __________________
__________________ __________________
2. __________________ 2. __________________
__________________ __________________
3. __________________ 3. __________________
__________________ __________________
4. __________________ 4. __________________
__________________ __________________
5. __________________ 5. __________________
__________________ __________________
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TRAINING METHODS
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USING DIFFERENT
METHODS
1. Generates interest
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REWARDS
• Participating
– Reading
– Answering
questions
– Providing
examples
– Encouraging
others
– Offering
suggestions
– Others?
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PRE-POST TEST
Circle the letter of the matches the pliers
14. A B C D E Slipjoint
15. A B C D E Needle nose
16. A B C D E Multi-groove / Channel Lock
17. A B C D E Diagonal
18. A B C D E Vise Grip / Locking
C E
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GRAPHICS/PICTURES
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GRAPHICS/PICTURES
Mudsill
Base plate
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dd
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GOOD EXAMPLE!
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INDIVIDUAL EXERCISE
Using the table below, list the work you perform in the left column,
the hazardous materials and/or chemicals you use to perform that
work in the middle column and the potential adverse health affects
in the right column.
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YOUR INDIVIDUAL
EXERCISE
Based on the training you are or will be conducting, complete
the table below. List the training method(s) you will be using in
the left column, how you will use it in the middle column and
the benefits you expect in the right column.
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DEMONSTRATION
For a fruit snack, who would demonstrate how to
properly put in ear plugs?
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DEMONSTRATION
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SECTION SUMMARIES
Draw a Line From the Type of Eye Protection
to the Key Feature It Possesses
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VIDEO EXERCISE
Step 1: Watch the video
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Games
• Stump the Class
• Jeopardy
• Hangman
• Put-In-Order
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HANGMAN
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PUT-IN-ORDER
PUT-IN-ORDER
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QUESTIONING
1. _________________
2. _________________
3. _________________
4. _________________
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POP QUIZ!
True or False
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V3 - DELIVERY
• Vocal
• Verbal
• Visual
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VOCAL
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VOCAL ELEMENTS
How you speak can be almost as important as what you say. All of
the preparation in the world can be wasted if you don’t create the
proper image.
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VOCAL ELEMENTS
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VOCAL DON’TS
• Filler words
• Harshness
• Breathlessness
• Voice change at
the end of
sentences
• Mumbling or
slurring
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PRACTICE AND
FEEDBACK
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VERBAL
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VERBAL
A good rule to follow when making a presentation is
KISS (Keep It Short and Simple). Using simple, clear
words and phrases makes your meaning clear.
Remember, people can process your words 3 times
faster than you can speak so keeping key points short
reduces the chance that your audience will take “side
trips” during your presentation. Using rare words or
inflated statements also marks you as a “show-off”.
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VERBAL DO’S
Use imagery-words your listeners can picture, such as..
• Bottleneck vs. problem
• Sticky situation vs. challenge
• Iron fisted vs. strong
• Delighted vs. happy
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MORE ON WORDS
Usage- know the difference between commonly confused
words, such as...
• Affect vs. effect
• Ensure vs. insure
• Farther vs. further
• Imply vs. infer
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VISUAL
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• Thumping or tapping
• Staring at notes
• Tugging at ear
• Pointing fingers
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NON-VERBAL DOS
You will connect with your listeners when you look at
them. You will feel more relaxed, less isolated and
your audience will have more confidence in you.
Eye Contact
• With small group, focus on each person
• With a large group use the 1,2,3,6 and 9
approach or pick out several friendly faces,
address each person and move on
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NON-VERBAL DON’TS
Facial Expression
• Do not tense facial muscles
• Do not smile constantly
• Do not over use poker face
Posture
• Stand straight… but not stiff!
• Point feet at audience with weight evenly
distributed
• DO NOT put hands in pockets
• Cross arms
• Wring hands
• Cling for life!
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DRESS
• Be conservative
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STRESS REDUCERS
Fear: A distressing emotion aroused by an impending
pain, danger or evil; or by the illusion of such.
According to some surveys, presenting before a group
is a leading “fear creator”. No matter what nervous
symptoms you experience before your audience, the
secret is to control nervousness - not eliminate it.
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STRESS REDUCERS
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POP QUIZ!
True or False
T or F 1. V3 has to do with the three most important variables to
writing training objectives.
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YOUR TURN!
• Get with a partner or form a group of
up to 3 people
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YOUR PRESENTATION
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CRITIQUE SHEET
• Good Trainer Characteristics (Page 15)
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CRITIQUE SHEET
• Good Trainer Characteristics (Page 15)
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TRAINING EVALUATION
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LEVELS OF
EVALUATION
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LEVEL 1
• Example Methods
– Written survey
– Cards – red, yellow, green (tally results)
– Group session (tally results)
• Example Questions
– Was the learning environment conducive
to learning?
– What thing could we have done to make
the training better?
– How do you feel after participating in
this training?
– On a scale of 1 (low) to 5 (high), how
would you rate the trainer?
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LEVEL 1 EXAMPLE
RESULTS
• Examples of How Results are Reported
– All participants were provided a Level 1 evaluation.
– 93% of the class rated the learning environment
conducive to training as green (green, yellow, red
scale)
– Participants felt the training would have been better if
the module on worker’s rights included __________
– Participants felt that after the training session they
would be better able to approach their supervisor
about a safety hazard
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FEEDBACK FORM
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LEVEL 2
• Example Methods
– Written pre- and post-training evaluations
– Oral pre- and post-training evaluations
– Group session (tally results pre- and post-
training for comparison)
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SAMPLE POST-TEST
Shipyard Ergonomics
Pre-Test Post-Test
NAME: _________________________________DATE:_________________________
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MIX IT UP!
• True / False
• Multiple Choice
• Put-In-Order
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LEVEL 2 EXAMPLE
RESULTS
• Examples of How Results are Reported
– 476 of the 499 participants participated in
the pre- and post-training evaluations
– The evaluation consisted of 25 questions
– Pre-training scores ranged from 33% to
68% and post-training scores ranged from
65% to 98%
• Examples of Modifications as a Result of the
Level 2 Evaluation
– The training evaluation was modified
from an individual to group format to
increase participation
– Due to low test scores during our first 3
training sessions, the module on wearing
PPE was modified for clarification
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LEVEL 3
• Example Methods
– Direct mail
– Online survey
– Focus Group
– Telephone survey/in-person interview
• Example Questions
– Have any new occupational safety and
health measures been implemented as a
result of the training? If so, what?
– Have you shared anything you learned in
the training with a co-worker or family?
– Has knowledge from the training been
applied since you returned to your job? If
so, how?
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LEVEL 3 EXAMPLE
RESULTS
• Examples of How Results are Reported
– 10% of the participants responded to the
survey and/or participated in the focus
groups
– As a result of the training, our company has
developed a safety committee
– As a result of the training, our company has
initiated completion of job hazard analysis
for all positions
• Examples of Modifications as a Result of the
Level 3 Evaluation
– A one-hour refresher module was added to
the Train-the-Trainer curriculum
– Based on feedback, training was expanded to
the following states: Florida, Georgia, and
Tennessee
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LEVEL 3
QUESTIONNAIRE
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QUESTIONS
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